Minutes 21st March 2011

Stag Board Minutes 21st March 2011

In attendance: S. Gregson, T. Pennock, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A.
Rutherford, T. Eaton, L. Taylor, E. Burckhardt, F. Bird, A. McKay, D. Keenan
Apologies: T. Eaton, H. Allan

Agenda: 1. One Flew Over the Cuckoo’s Nest Post Mortem 2. No Way Out 3. Miss Julie 4. 5 Minute Theatre 5. Stripmine Ocean 6. Gary Gilchrist Memorial 7. GUU 8. Play Readin Club 9. MSA Relations 10. Board Positions
1. One Flew Over the Cuckoo’s Nest Post Mortem
S. Gregson congratulated all involved. The play was a massive success with many new members taking part. W. Burnes thinks it went well overall but had a few issues communicating with the board. He felt let down by the board rep, L. Taylor, and didn’t have all the necessary information. C. Felstead suggested board rep should not be a technical manager because of conflicting interests. E. Burckhardt suggested redefining the venues manager role to account for some of the complications which arouse during One Flew. S. Gregson thought the role of board rep needed to be re-evaluated. The board rep should attend more of the rehearsals and have more of an involvement overall. Everyone involved with the production should be introduced to the cast and production team. J. May and S. MacDonald agreed, stating the board should make more of an effort to be at social events and introducing themselves to new members.
W. Burnes thought pack from last mainstage director was very useful and will write one for the next director. J. May suggested that 2 rooms were always necessary for auditions to avoid crowding hallways, C. Felstead agreed and thought booking rooms as early as possible was essential. D. Hahn believed the board rep should attend auditions.
S. Gregson will contact the Ramshorn regarding donations for programmes.
2. No Way Out
S. MacDonald reported that rehearsals were going well and the piece was on track for the performance at the Aids Awareness on 22 March. J. May reiterated importance of board rep position and felt more dedication was required.
3. Miss Julie
D. Hahn raised concerns about noise over the 24 hour rehearsal bothering neighbours. D. Hahn has contacted GUST and is awaiting more information. The capacity has been set at 7, with potential to increase should the live feed from GUST be possible. D. Hahn will randomly select audience members from those who show interest in attending.
4. 5 Minute Theatre
H. Allan cannot continue as board rep; C. Felstead will take over the position.
5. Stripmine Ocean
The Bedlam has agreed to give us a slot but S. MacDonald would prefer a thrust stage. A decision will be made on Wednesday whether to accept the Bedlam or hold out for another offer. Zoo venues is the directors’ preferred choice. C. Felstead and E. Burckhardt emphasised importance of keeping a good relationship with the Bedlam. S. MacDonald will advertise committee positions in this week’s newsletter.
6. Gary Gilchrist Memorial
E. Burckhardt suggested renaming a festival. J. May suggested renaming the STaG room, having an award in his memory or a fund in his name. S. Gregson thought renaming wasn’t enough - the memorial should be something new and lasting. S. Gregson and S. MacDonald will email G. Gilchrist’s friends with suggestions.
7. GUU
S. Gregson received an email from the GUU board to ask for feedback on the STaG’s experiences with the GUU. S. Gregson, C. Felstead, T. Pennock and L. Monkman will attend a meeting on the 18th April and eat the nibbles.
8. Play Reading Club
A collection of plays will be purchased and stored in the STaG room. The collection will be built upon regularly and provide the membership with access to lots of scripts. The club will meet regularly and a committee will be formed to organise it.
9. MSA relations
S. Gregson proposes buying a bell for STaG to reduce problems with MSA during socials.
10. Board Positions
Following on from the AGM, all board positions were discussed and amended. The list will become part of the constitution.