STaG Board Minutes 31st January 2011
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, E. Burckhardt, J. May, F. Bird, A. McKay
Apologies: L. Monkman
Agenda
1. One Flew Over The Cuckoo’s Nest
2. New Works Festival
3. Tech Update
4. Death of Marat
5. Antoine’s Found Spaces
6. STaG Ball
7. Play in a Day
8. Other Business
1. One Flew Over The Cuckoo’s Nest
Rehearsals have started and L. Taylor will be meeting William this week to get an update on how things are going. A rehearsal schedule has been sent out however the rooms are unconfirmed. The board spoke about how it is useful to know where a rehearsal will be prior to the day as it means people can make sure they are available. Some people have expressed concerns about how the gender reversals are meant to work when the script has been mainly unchanged. Similarly the American accents have worried some people as they were not made aware in the auditions that this was a requirement. The board wondered if accent workshops could be held to help people. T. Pennock will book a room for rehearsals at the QMU for 1st February. A meeting between Will and A. McKay will be held soon to sort out publicity for the show. Similarly plans for fundraising will need to be made as soon as possible. S. Gregson has been told we will be receiving the full £500 grant we asked for from the creative practice fund. L. Monkman will need to memberise the cast as soon as she can.
2. New Works Festival
D. Hahn is waiting for the man from the venue to get back to her regarding her list of questions. As he is away until Friday she will go and see him then and discuss the situation. The lack of storage means we may have to hire a van to keep things in which could cost about £20 a night however hopefully we can leave things in the venue. Posters have been finished and sent to A. McKay who will contact the printers to find out the price of printing them. The fundraiser is on Friday and people have been confirmed to perform at an open-mic style event. S. MacDonald asked whether the budget could be increased at all and was told that depending on what it was for this may be possible. She also asked for volunteers to help decorate the STaG room ahead of the fundraiser.
3. Tech Update
All the equipment has been ordered and most of it has arrived or is scheduled to arrive by Wednesday. L. Taylor asked people to help make cables. An operator will be advertised for in the newsletter along with people to make the cables.
4. Death of Marat
1 email has been received and H. Allan is currently waiting for a reply.
5. Antoine’s Found Spaces
A space has been decided on and security has been contacted for permission, which has been granted. We need to email them again with the dates and times confirmed. T. Eaton will ask Antoine what time he wants it and will advise him to put something in the newsletter as soon as possible regarding auditions and finding a co-director.
6. STaG Ball
The GUU seems like a good location for the ball as it will help to keep costs down so ticket prices can be relatively cheap. F. Bird will book it for the 23rd May and will look for a ceilidh band. The budget for the band is usually between £150 and £200 so the board is asked to keep an eye out for anyone they may know who can perform. The committee will meet soon to begin planning the event. It was discussed that a theme could be a good idea as it has gone down well in previous years.
7. Play in a Day
If the performance is put on just before exams then it needs to be organised and advertised well in advance so there is less to do on the day. It is important that several board members are there on the day to oversee things and make sure it all goes smoothly. A timetable for the day should be thought up and it would be good if people signed up prior to the day so that numbers in teams (eg. Tech, acting etc) can be known. It was suggested that script extracts could be given so that people involved have a rough idea of where the play is going and how to shape it. A provisional date for it is the 6thMarch and T. Pennock will ask at the QMU to see if this date is available as we will have to book the room for the whole day.
8. Other Business
F. Bird asked the board about their thoughts on a Valentine’s social which was agreed upon. Games and quizzes can be played and there will be an emphasis on friends rather than couples. T. Pennock objected on the grounds that he hates fun.
Food for the NWF fundraiser and alcohol for the bar needs to be bought. This will be done on Friday.
S. Gregson will email the Citizen’s theatre again to confirm the workshop that is supposed to be held on the 26th February.
J. May wants to do some community theatre and he will email out some ideas he has had so far. He will also email local schools to advertise the plays we are putting on as some of them are relevant to the curriculum.
Monday, 31 January 2011
Monday, 24 January 2011
Minutes 24th January 2011
STaG Board Minutes 24th January 2011
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, T. Eaton, L. Taylor, E. Burckhardt, J. May, F. Bird, A. McKay
Apologies: D. Keenan
Agenda
1. Marat Proposal
2. One Flew Over The Cuckoo’s Nest
3. SRC Grant
4. New Works Festival
5. Found Spaces
6. Social/ STaG Ball
7. Board Trip
1. Marat Proposal
Libby came to discuss her proposal in front of the board. S. Gregson outlined what he wanted to know about the proposal. Libby said she wanted to create a frenzied and exciting atmosphere in the play. She was willing to change parts of the play around in order to make it flow better if it needs to be changed. The main issue the board had with the play was the lack of a director however a unanimous vote said that we should advertise for directors in the newsletter to direct this play after proposing it to the board and Libby. H. Allan volunteered to be board rep for the proposal.
2. One Flew Over The Cuckoo’s Nest
At the moment, not much is happening with regards to rehearsals. The Ramshorn have not yet given us a contract to sign but this will be chased up as soon as possible. One girl has pulled out of the performance and so her role will need to be recast.
3. SRC Grant
The deadline for applications is on Wednesday 26th. T. Pennock has a rough idea of the financial breakdown so the form can be filled in using that. J. May will fill out the form putting an emphasis on the wide membership involvement and the lack of financial assistance from the Ramshorn this year.
4. New Works Festival
The man at the Butterfly and the Pig has been quite unhelpful recently however a list of what we need from him will be emailed to him (e.g. tech requirements, storage etc.) The Arches is another possible space and we are waiting for a reply from them. The fundraiser looks like it will be successful with 2 performers already confirmed. Publicity is going well and a poster idea has been thought up involving using a fridge and letter magnets. There will be a mention on Subcity radio as well as possible competition with a prize of two free tickets to a show of the winner’s choice. The lighting desk and the new tech purchases will be ready for NWF.
5. Found Spaces
Antoine has found a space he wants to use for the performance near the steps by the Adam Smith building. T. Eaton will contact the university to check it is permissible to use this area. It will be put on in late March (23rd and 24th) as it is an outside play.
6. Social/ STaG Ball
The possibility of a Valentine’s special was discussed as well as a round up of the month style social. A quiz was thought to be a good idea however the board is asked to think more for next week. A committee for the STaG ball has been formed and a doodle will be sent to those interested to find out availability.
7. Board Trip
The board will meet at 16:40 on Friday 28th January at Queen Street Station to get the train to Stirling for the trip!
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, T. Eaton, L. Taylor, E. Burckhardt, J. May, F. Bird, A. McKay
Apologies: D. Keenan
Agenda
1. Marat Proposal
2. One Flew Over The Cuckoo’s Nest
3. SRC Grant
4. New Works Festival
5. Found Spaces
6. Social/ STaG Ball
7. Board Trip
1. Marat Proposal
Libby came to discuss her proposal in front of the board. S. Gregson outlined what he wanted to know about the proposal. Libby said she wanted to create a frenzied and exciting atmosphere in the play. She was willing to change parts of the play around in order to make it flow better if it needs to be changed. The main issue the board had with the play was the lack of a director however a unanimous vote said that we should advertise for directors in the newsletter to direct this play after proposing it to the board and Libby. H. Allan volunteered to be board rep for the proposal.
2. One Flew Over The Cuckoo’s Nest
At the moment, not much is happening with regards to rehearsals. The Ramshorn have not yet given us a contract to sign but this will be chased up as soon as possible. One girl has pulled out of the performance and so her role will need to be recast.
3. SRC Grant
The deadline for applications is on Wednesday 26th. T. Pennock has a rough idea of the financial breakdown so the form can be filled in using that. J. May will fill out the form putting an emphasis on the wide membership involvement and the lack of financial assistance from the Ramshorn this year.
4. New Works Festival
The man at the Butterfly and the Pig has been quite unhelpful recently however a list of what we need from him will be emailed to him (e.g. tech requirements, storage etc.) The Arches is another possible space and we are waiting for a reply from them. The fundraiser looks like it will be successful with 2 performers already confirmed. Publicity is going well and a poster idea has been thought up involving using a fridge and letter magnets. There will be a mention on Subcity radio as well as possible competition with a prize of two free tickets to a show of the winner’s choice. The lighting desk and the new tech purchases will be ready for NWF.
5. Found Spaces
Antoine has found a space he wants to use for the performance near the steps by the Adam Smith building. T. Eaton will contact the university to check it is permissible to use this area. It will be put on in late March (23rd and 24th) as it is an outside play.
6. Social/ STaG Ball
The possibility of a Valentine’s special was discussed as well as a round up of the month style social. A quiz was thought to be a good idea however the board is asked to think more for next week. A committee for the STaG ball has been formed and a doodle will be sent to those interested to find out availability.
7. Board Trip
The board will meet at 16:40 on Friday 28th January at Queen Street Station to get the train to Stirling for the trip!
Minutes 17th January 2011
STaG Board Meeting - 17th January 2011
In attendance: S. Gregson, D. Hahn, S. MacDonald, T. Pennock, H. Allan, C. Felstead, L. Taylor, L. Monkman, E. Burckhardt, A. McKay, D. Keenan, A. Rutherford
Apologies: F. Bird, T. Eaton.
Agenda
1. One Flew Over the Cuckoo’s Nest
2. New Works Festival
3. Marat Proposal/ Found Spaces
4. Social
5. STaG Ball
6. Board Trip
7. Other Business
1. One Flew Over the Cuckoo’s Nest
S. Gregson asked William and Erin how they felt it was all going. William was pleased with the turn out for auditions and was pleased that there were a lot of new people who came to them. The read-through of the play will take place on the 18th January and a doodle has been set up to work out availability. The Ramshorn has been booked from the 7th – 12th March. Meetings with T. Pennock and A. McKay need to take place soon regarding finance and publicity. William took the opportunity to thank J. May for his tips on being a main stage director in the director’s pack.
L. Taylor and J. May reminded William that people might drop out despite originally seeming interested so to bear in mind other people who may be able to offer help. The rights cheque has been posted. A lot of publicity will be needed for the performance and it is already being advertised on the Ramshorn website. Ticket prices were agreed at £8 (£6).
2. New Works Festival
D. Hahn is waiting for confirmation of tech and dress rehearsals. She will also try to get a contact number for the Butterfly and the Pig in order to speed up communication and to arrange dates for directors to see the space. So far there are four confirmed judges but it would be good if one more could be found. S. Gregson suggested Drew Taylor and D. Hahn will email to ask. A publicity meeting and a finance meeting will be scheduled soon and we already have some publicity in the form of some mentions on Subcity radio. The posters for the event need to advertise the feeling of competition and the prize of the show being taken to the Fringe. The art school and photographers from La Ronde will be contacted to see if they have any ideas for the design. A message regarding the publicity committee will be put in the newsletter. So far audition turn out has been a bit low but this may pick up now the main stage auditions are over. J. May will look into getting a grant from the SRC.
3. Marat Proposal/ Found Spaces
Talking about this came with a lot of controversy however it was decided that H. Allan will have an informal talk with Libby to see if she would consider this as a found spaces piece. The board felt it could work well as a FS piece but some concerns were raised regarding whether or not it could be made well with a budget of only £60. It was decided that a decision will be made when more information regarding this play as a FS piece is given.
The idea of having a FS committee was raised as a lot of work is put into these pieces at meetings. However the board voted in favour of keeping the format the same for now but perhaps changing it for next year. The board voted in favour of putting on more plays this semester. An advert will go in the newsletter to raise awareness of FS and to encourage more proposals. As the plays are quite small-scale is it easy to facilitate putting more on each term.
4. Social
F. Bird emailed a suggestion of a Valentine’s social however more discussion will take place next week.
5. STaG Ball
A committee will be formed (although enthusiasm was high so looks like the whole board will be involved!) F. Bird would like some opinions of previous balls in order to get a better idea of what people want.
6. Board Trip
People need to pay for the trip (J. May, S. MacDonald and T. Eaton!) C. Felstead will look into trains we could get. S. Gregson asked for ideas of what people would like to do such as games or outings.
7. Other Business
J. May asked if anybody needs a bed for the next mainstage as there is one from La Ronde he is unsure what to do with. A. McKay asked for publicity ideas from anyone if they can think of any.
In attendance: S. Gregson, D. Hahn, S. MacDonald, T. Pennock, H. Allan, C. Felstead, L. Taylor, L. Monkman, E. Burckhardt, A. McKay, D. Keenan, A. Rutherford
Apologies: F. Bird, T. Eaton.
Agenda
1. One Flew Over the Cuckoo’s Nest
2. New Works Festival
3. Marat Proposal/ Found Spaces
4. Social
5. STaG Ball
6. Board Trip
7. Other Business
1. One Flew Over the Cuckoo’s Nest
S. Gregson asked William and Erin how they felt it was all going. William was pleased with the turn out for auditions and was pleased that there were a lot of new people who came to them. The read-through of the play will take place on the 18th January and a doodle has been set up to work out availability. The Ramshorn has been booked from the 7th – 12th March. Meetings with T. Pennock and A. McKay need to take place soon regarding finance and publicity. William took the opportunity to thank J. May for his tips on being a main stage director in the director’s pack.
L. Taylor and J. May reminded William that people might drop out despite originally seeming interested so to bear in mind other people who may be able to offer help. The rights cheque has been posted. A lot of publicity will be needed for the performance and it is already being advertised on the Ramshorn website. Ticket prices were agreed at £8 (£6).
2. New Works Festival
D. Hahn is waiting for confirmation of tech and dress rehearsals. She will also try to get a contact number for the Butterfly and the Pig in order to speed up communication and to arrange dates for directors to see the space. So far there are four confirmed judges but it would be good if one more could be found. S. Gregson suggested Drew Taylor and D. Hahn will email to ask. A publicity meeting and a finance meeting will be scheduled soon and we already have some publicity in the form of some mentions on Subcity radio. The posters for the event need to advertise the feeling of competition and the prize of the show being taken to the Fringe. The art school and photographers from La Ronde will be contacted to see if they have any ideas for the design. A message regarding the publicity committee will be put in the newsletter. So far audition turn out has been a bit low but this may pick up now the main stage auditions are over. J. May will look into getting a grant from the SRC.
3. Marat Proposal/ Found Spaces
Talking about this came with a lot of controversy however it was decided that H. Allan will have an informal talk with Libby to see if she would consider this as a found spaces piece. The board felt it could work well as a FS piece but some concerns were raised regarding whether or not it could be made well with a budget of only £60. It was decided that a decision will be made when more information regarding this play as a FS piece is given.
The idea of having a FS committee was raised as a lot of work is put into these pieces at meetings. However the board voted in favour of keeping the format the same for now but perhaps changing it for next year. The board voted in favour of putting on more plays this semester. An advert will go in the newsletter to raise awareness of FS and to encourage more proposals. As the plays are quite small-scale is it easy to facilitate putting more on each term.
4. Social
F. Bird emailed a suggestion of a Valentine’s social however more discussion will take place next week.
5. STaG Ball
A committee will be formed (although enthusiasm was high so looks like the whole board will be involved!) F. Bird would like some opinions of previous balls in order to get a better idea of what people want.
6. Board Trip
People need to pay for the trip (J. May, S. MacDonald and T. Eaton!) C. Felstead will look into trains we could get. S. Gregson asked for ideas of what people would like to do such as games or outings.
7. Other Business
J. May asked if anybody needs a bed for the next mainstage as there is one from La Ronde he is unsure what to do with. A. McKay asked for publicity ideas from anyone if they can think of any.
Wednesday, 12 January 2011
Minutes 10th January 2011
STaG Board Minutes 10th January 2011
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, E. Burckhardt, J. May, F. Bird, A. McKay
Agenda
1. New Publicity Officer
2. Review of last term
3. Survey & Personal Aims
4. QMU Fair
5. New Works Festival
6. One Flew Over The Cuckoo’s Nest
7. Found Spaces
8. Subcrawl Social
9. Board Trip
10. Marat Proposal
11. Other Business
1. New Publicity Officer
The two applicants came to speak about why they wanted the role. S. Gregson welcomed them both to the meeting and some general questions were asked and answered. In the end A. McKay was elected following a majority vote by the board.
2. Review of Last Term
S. Gregson would like people to take more notes during meetings, be more punctual and for the board to prioritise meetings as many important matters have to be discussed and it is helpful if the whole board is available. E. Burckhardt thought about room booking issues and suggested it might be a good idea to book some weekend slots in the GUU or the QMU now so that plays have rehearsal space. L. Taylor and S. Gregson agreed that people need to do more and take more initiative in things. L. Monkman addressed the issues she has had with people sending her things late for the weekly newsletter and would like things sent by 5pm on a Tuesday. It was mentioned how STaG has more members than previous years and so is growing in strength. J. May thanked the board for their help with La Ronde. S. Gregson wondered if the board should have more “team bonding” events.
3. Survey Results & Personal Aims
Out of everyone who responded (13/14) everyone agreed that being on the board was an enjoyable experience. Similarly most people agreed that people could do more within the board to help others. However, despite this most agreed we did well last semester. Some brought up concerns about feeling their role on the board isn’t very well defined and ideas were talked about on how to remedy this. The board talked about their personal aims for this semester and the followings things were brought up:
More studio slots, more help for board members and directors, good NWF and a better platform for other plays not in NWF, more time with Tech and more meetings within the tech community, increase workshop attendance, start an inventory, see the board doing more as a team, keep the financial position of STaG up, see more social events, become more involved in STaG, advertise the society more to get new members, send something to the St Andrews Festival, more people involved in the STaG ball.
4. QMU Fair
The board was concerned it may not be well attended due to poor publicity by the QMU. L. Monkman will provide membership slips in case people wish to sign up. We can use the opportunity to advertise auditions and upcoming performances. The board will take turns being present at the stall.
5. New Works
So far there have been 11 proposals and judges have been selected. There are new people involved with the choosing committee which D. Hahn thinks is a good thing. There will be a meeting at the Butterfly and the Pig to talk about when a tech & dress rehearsal can take place and so that plans can be finalised. Auditions will be advertised once the plays are chosen and will go in a newsflash on Thursday repeated on Tuesday. D. Hahn will send a director’s pack to successful plays and publicity needs to start soon.
6. One Flew Over The Cuckoo’s Nest
Auditions are taking place on the 12th and 13th at the GUU between 4pm and 7pm. W. Burns still wants to reverse gender roles in the performance however he has said he intends to avoid stereotypical characters such as weak women. He will be invited to the board meeting next week to discuss the play further. Finance and publicity meetings need to take place soon however there are 8 weeks until production week, which means there is a good amount of time to sort these things out.
7. Found Spaces
Production of this can take place after NWF to ensure an adequate amount of attention is given to them. T. Eaton volunteered to be the board rep for the first Found Spaces play. A location needs to be found so he will look into this. Two possible locations were SWG13 and the old bookshop in the John MacIntyre building.
8. Subcrawl
F. Bird has made a plan of pubs that can be visited on the day
9. Board Trip
Can everyone on the board please pay for the trip!
10. Marat Proposal
The board will discuss this in more detail next week.
11. Other Business
The booking system online is fully functional
Glasgow Music Theatre want to borrow our dressing screen from the 15th to the 22nd January. The board agreed to this as long as it is returned promptly and is not damaged.
The National Student Drama festival is coming up with the deadline for applications on the 4th February. It was suggested that something STaG has already performed should be submitted to ensure quality. However it costs £100 for someone to come and watch it. S. MacDonald will email more information to the board
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, E. Burckhardt, J. May, F. Bird, A. McKay
Agenda
1. New Publicity Officer
2. Review of last term
3. Survey & Personal Aims
4. QMU Fair
5. New Works Festival
6. One Flew Over The Cuckoo’s Nest
7. Found Spaces
8. Subcrawl Social
9. Board Trip
10. Marat Proposal
11. Other Business
1. New Publicity Officer
The two applicants came to speak about why they wanted the role. S. Gregson welcomed them both to the meeting and some general questions were asked and answered. In the end A. McKay was elected following a majority vote by the board.
2. Review of Last Term
S. Gregson would like people to take more notes during meetings, be more punctual and for the board to prioritise meetings as many important matters have to be discussed and it is helpful if the whole board is available. E. Burckhardt thought about room booking issues and suggested it might be a good idea to book some weekend slots in the GUU or the QMU now so that plays have rehearsal space. L. Taylor and S. Gregson agreed that people need to do more and take more initiative in things. L. Monkman addressed the issues she has had with people sending her things late for the weekly newsletter and would like things sent by 5pm on a Tuesday. It was mentioned how STaG has more members than previous years and so is growing in strength. J. May thanked the board for their help with La Ronde. S. Gregson wondered if the board should have more “team bonding” events.
3. Survey Results & Personal Aims
Out of everyone who responded (13/14) everyone agreed that being on the board was an enjoyable experience. Similarly most people agreed that people could do more within the board to help others. However, despite this most agreed we did well last semester. Some brought up concerns about feeling their role on the board isn’t very well defined and ideas were talked about on how to remedy this. The board talked about their personal aims for this semester and the followings things were brought up:
More studio slots, more help for board members and directors, good NWF and a better platform for other plays not in NWF, more time with Tech and more meetings within the tech community, increase workshop attendance, start an inventory, see the board doing more as a team, keep the financial position of STaG up, see more social events, become more involved in STaG, advertise the society more to get new members, send something to the St Andrews Festival, more people involved in the STaG ball.
4. QMU Fair
The board was concerned it may not be well attended due to poor publicity by the QMU. L. Monkman will provide membership slips in case people wish to sign up. We can use the opportunity to advertise auditions and upcoming performances. The board will take turns being present at the stall.
5. New Works
So far there have been 11 proposals and judges have been selected. There are new people involved with the choosing committee which D. Hahn thinks is a good thing. There will be a meeting at the Butterfly and the Pig to talk about when a tech & dress rehearsal can take place and so that plans can be finalised. Auditions will be advertised once the plays are chosen and will go in a newsflash on Thursday repeated on Tuesday. D. Hahn will send a director’s pack to successful plays and publicity needs to start soon.
6. One Flew Over The Cuckoo’s Nest
Auditions are taking place on the 12th and 13th at the GUU between 4pm and 7pm. W. Burns still wants to reverse gender roles in the performance however he has said he intends to avoid stereotypical characters such as weak women. He will be invited to the board meeting next week to discuss the play further. Finance and publicity meetings need to take place soon however there are 8 weeks until production week, which means there is a good amount of time to sort these things out.
7. Found Spaces
Production of this can take place after NWF to ensure an adequate amount of attention is given to them. T. Eaton volunteered to be the board rep for the first Found Spaces play. A location needs to be found so he will look into this. Two possible locations were SWG13 and the old bookshop in the John MacIntyre building.
8. Subcrawl
F. Bird has made a plan of pubs that can be visited on the day
9. Board Trip
Can everyone on the board please pay for the trip!
10. Marat Proposal
The board will discuss this in more detail next week.
11. Other Business
The booking system online is fully functional
Glasgow Music Theatre want to borrow our dressing screen from the 15th to the 22nd January. The board agreed to this as long as it is returned promptly and is not damaged.
The National Student Drama festival is coming up with the deadline for applications on the 4th February. It was suggested that something STaG has already performed should be submitted to ensure quality. However it costs £100 for someone to come and watch it. S. MacDonald will email more information to the board
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