Minutes 10th January 2011

STaG Board Minutes 10th January 2011
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, E. Burckhardt, J. May, F. Bird, A. McKay
Agenda
1. New Publicity Officer
2. Review of last term
3. Survey & Personal Aims
4. QMU Fair
5. New Works Festival
6. One Flew Over The Cuckoo’s Nest
7. Found Spaces
8. Subcrawl Social
9. Board Trip
10. Marat Proposal
11. Other Business

1. New Publicity Officer
The two applicants came to speak about why they wanted the role. S. Gregson welcomed them both to the meeting and some general questions were asked and answered. In the end A. McKay was elected following a majority vote by the board.

2. Review of Last Term
S. Gregson would like people to take more notes during meetings, be more punctual and for the board to prioritise meetings as many important matters have to be discussed and it is helpful if the whole board is available. E. Burckhardt thought about room booking issues and suggested it might be a good idea to book some weekend slots in the GUU or the QMU now so that plays have rehearsal space. L. Taylor and S. Gregson agreed that people need to do more and take more initiative in things. L. Monkman addressed the issues she has had with people sending her things late for the weekly newsletter and would like things sent by 5pm on a Tuesday. It was mentioned how STaG has more members than previous years and so is growing in strength. J. May thanked the board for their help with La Ronde. S. Gregson wondered if the board should have more “team bonding” events.

3. Survey Results & Personal Aims
Out of everyone who responded (13/14) everyone agreed that being on the board was an enjoyable experience. Similarly most people agreed that people could do more within the board to help others. However, despite this most agreed we did well last semester. Some brought up concerns about feeling their role on the board isn’t very well defined and ideas were talked about on how to remedy this. The board talked about their personal aims for this semester and the followings things were brought up:
More studio slots, more help for board members and directors, good NWF and a better platform for other plays not in NWF, more time with Tech and more meetings within the tech community, increase workshop attendance, start an inventory, see the board doing more as a team, keep the financial position of STaG up, see more social events, become more involved in STaG, advertise the society more to get new members, send something to the St Andrews Festival, more people involved in the STaG ball.

4. QMU Fair
The board was concerned it may not be well attended due to poor publicity by the QMU. L. Monkman will provide membership slips in case people wish to sign up. We can use the opportunity to advertise auditions and upcoming performances. The board will take turns being present at the stall.

5. New Works
So far there have been 11 proposals and judges have been selected. There are new people involved with the choosing committee which D. Hahn thinks is a good thing. There will be a meeting at the Butterfly and the Pig to talk about when a tech & dress rehearsal can take place and so that plans can be finalised. Auditions will be advertised once the plays are chosen and will go in a newsflash on Thursday repeated on Tuesday. D. Hahn will send a director’s pack to successful plays and publicity needs to start soon.

6. One Flew Over The Cuckoo’s Nest
Auditions are taking place on the 12th and 13th at the GUU between 4pm and 7pm. W. Burns still wants to reverse gender roles in the performance however he has said he intends to avoid stereotypical characters such as weak women. He will be invited to the board meeting next week to discuss the play further. Finance and publicity meetings need to take place soon however there are 8 weeks until production week, which means there is a good amount of time to sort these things out.
7. Found Spaces
Production of this can take place after NWF to ensure an adequate amount of attention is given to them. T. Eaton volunteered to be the board rep for the first Found Spaces play. A location needs to be found so he will look into this. Two possible locations were SWG13 and the old bookshop in the John MacIntyre building.
8. Subcrawl
F. Bird has made a plan of pubs that can be visited on the day
9. Board Trip
Can everyone on the board please pay for the trip!
10. Marat Proposal
The board will discuss this in more detail next week.
11. Other Business
The booking system online is fully functional
Glasgow Music Theatre want to borrow our dressing screen from the 15th to the 22nd January. The board agreed to this as long as it is returned promptly and is not damaged.
The National Student Drama festival is coming up with the deadline for applications on the 4th February. It was suggested that something STaG has already performed should be submitted to ensure quality. However it costs £100 for someone to come and watch it. S. MacDonald will email more information to the board