Minutes 17th January 2011

STaG Board Meeting - 17th January 2011

In attendance: S. Gregson, D. Hahn, S. MacDonald, T. Pennock, H. Allan, C. Felstead, L. Taylor, L. Monkman, E. Burckhardt, A. McKay, D. Keenan, A. Rutherford
Apologies: F. Bird, T. Eaton.

Agenda
1. One Flew Over the Cuckoo’s Nest
2. New Works Festival
3. Marat Proposal/ Found Spaces
4. Social
5. STaG Ball
6. Board Trip
7. Other Business

1. One Flew Over the Cuckoo’s Nest
S. Gregson asked William and Erin how they felt it was all going. William was pleased with the turn out for auditions and was pleased that there were a lot of new people who came to them. The read-through of the play will take place on the 18th January and a doodle has been set up to work out availability. The Ramshorn has been booked from the 7th – 12th March. Meetings with T. Pennock and A. McKay need to take place soon regarding finance and publicity. William took the opportunity to thank J. May for his tips on being a main stage director in the director’s pack.
L. Taylor and J. May reminded William that people might drop out despite originally seeming interested so to bear in mind other people who may be able to offer help. The rights cheque has been posted. A lot of publicity will be needed for the performance and it is already being advertised on the Ramshorn website. Ticket prices were agreed at £8 (£6).

2. New Works Festival
D. Hahn is waiting for confirmation of tech and dress rehearsals. She will also try to get a contact number for the Butterfly and the Pig in order to speed up communication and to arrange dates for directors to see the space. So far there are four confirmed judges but it would be good if one more could be found. S. Gregson suggested Drew Taylor and D. Hahn will email to ask. A publicity meeting and a finance meeting will be scheduled soon and we already have some publicity in the form of some mentions on Subcity radio. The posters for the event need to advertise the feeling of competition and the prize of the show being taken to the Fringe. The art school and photographers from La Ronde will be contacted to see if they have any ideas for the design. A message regarding the publicity committee will be put in the newsletter. So far audition turn out has been a bit low but this may pick up now the main stage auditions are over. J. May will look into getting a grant from the SRC.

3. Marat Proposal/ Found Spaces
Talking about this came with a lot of controversy however it was decided that H. Allan will have an informal talk with Libby to see if she would consider this as a found spaces piece. The board felt it could work well as a FS piece but some concerns were raised regarding whether or not it could be made well with a budget of only £60. It was decided that a decision will be made when more information regarding this play as a FS piece is given.
The idea of having a FS committee was raised as a lot of work is put into these pieces at meetings. However the board voted in favour of keeping the format the same for now but perhaps changing it for next year. The board voted in favour of putting on more plays this semester. An advert will go in the newsletter to raise awareness of FS and to encourage more proposals. As the plays are quite small-scale is it easy to facilitate putting more on each term.

4. Social
F. Bird emailed a suggestion of a Valentine’s social however more discussion will take place next week.

5. STaG Ball
A committee will be formed (although enthusiasm was high so looks like the whole board will be involved!) F. Bird would like some opinions of previous balls in order to get a better idea of what people want.

6. Board Trip
People need to pay for the trip (J. May, S. MacDonald and T. Eaton!) C. Felstead will look into trains we could get. S. Gregson asked for ideas of what people would like to do such as games or outings.

7. Other Business
J. May asked if anybody needs a bed for the next mainstage as there is one from La Ronde he is unsure what to do with. A. McKay asked for publicity ideas from anyone if they can think of any.