STaG Board Meeting 28/11/2011
In attendance: S. Gregson, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, D. Keenan, L. Monkman, L. Taylor, D. Di Rollo H. Bolwell, A. Rutherford, W. Foote, T. Pennock,
Also in attendance: C. Beaumont, M. Godden, S. Linsley
Agenda
1) Financial Sec.
2) Found Spaces Proposal
3) Much Ado
4) New Works
5) QM Play
6) Social
7) Hoodies
8) Secret Santa/Board Christmas
1) Financial Sec.
C. Beaumont was in attendance and outlined why he felt he would be a good addition to the board. He feels confident with decision-making, time management and with numbers!
1.1) SRC Issue
There was a discussion about how to arrange a vote to elect C.
Beaumont as the SRC constitution states we must have one. It was decided that we could have the ballot box at the social on Friday. The board felt 3 days was enough advertising time. This will be advertised in the newsletter along with the manifesto.
2) Found Spaces
‘The Girl with the Red Hair’ was proposed by M. Godden and S. Linsley. They would like to perform it around the necropolis although anywhere with a graveyard would be suitable too. The piece will be partly devised using the script as a starting point. There is a large female oriented cast.
They would like a stage manager although with two directors the role will not be too intensive. The auditions could be held before Christmas with intensive rehearsals afterwards.
The board agreed this was a good proposal and so H. Bolwell will be the board rep and send feedback.
There was a debate about religious angst and so if it is a church space, the church will be given a copy of the script so they can decide if they see it as being suitable.
3) Much Ado
The performance was a success with an approximate £150 profit although a full financial breakdown will be given next week. G. Bennett-Lurie will invite the directors and the stage manager to the post mortem next week. The evaluation form will be circulated and expected back by Friday.
4) New Works
L. Taylor is emailing more potential judges after someone said they were too busy to do it. The contract for the space has been signed.
5) QM Play
This will be on January 12th – possibly. The play chosen is Running Lines and I. McArthur will email her cast to check availability.
6) Social
The room will be decorated from 4pm on Friday. D. Keenan will dress as Santa and pose for photos. The bar will be stocked by E. Igelstrom and T. Pennock. There will be a £20 budget for decorations and food.
7) Hoodies
W. Foote will fill out the form and order them. Will order 14 so far to gauge interest
8) STaG Christmas
Everybody has a secret santa to buy for. People should bring a plate, glass and cutlery to Dom’s. If everybody makes a note of how much they have spent then this can be divided up and people can be reimbursed/give money at next week’s meeting.
Meat eaters should give I. McArthur £2.50 for the turkey.
Wednesday, 7 December 2011
Saturday, 3 December 2011
Minutes 21st November 2011
Minutes of STaG board meeting
Monday, 21st November 2011.
In attendance: C. Felstead, D. Di Rollo, G. Bennett-Lurie, D. Keenan, E. Igelstrom, A. Rutherford, L. Monkman, C. Goldstone, S. Gregson, I. MacArthur.
Apologies: H. Bolwell, H. Allan, W. Foote, T. Pennock, L. Taylor
1. STaG Nights post mortem
The board agreed that STaG Nights was brilliant, and congratulated everyone.
There were some issues with room bookings, where a few directors were approached directly about changing bookings to accommodate mainstage requirements, without L. Monkman’s approval. When several shows are going on, those that have already booked rehearsal times should be prioritised. A publicity interview was scheduled by a cast member without L. Monkman’s or I. MacArthur’s awareness.
One play was highly underprepared at the tech and dress rehearsal, causing stress for L. Monkman and A. Rutherford, and the response when this was brought up at the time was felt to be unsatisfactory. It was agreed that the relevant member(s) should be contacted with feedback. C. Felstead will send them an email explaining the board’s concerns, after sending it to the board for approval.
The scheduling of plays during the semester has been an issue. The close proximity of shows, primarily Closer and STaG Nights, caused problems with commitment and room bookings, as well as a very high workload for A. Rutherford. The studio slot should be moved earlier in the future. The scheduling of each year should not just be up to the new board; the outgoing board should make a provisional schedule for the following year. It was suggested that the Technical Manager position should be held by two people, to make the workload more manageable.
General problems with budget meetings were brought up. It is difficult for directors to say how much money they need, without knowing the budgets of previous shows, or the present state of STaG’s finances. The way these meetings are held might need revising.
The SRC grant application was never submitted. It needs to be made more clear who is responsible for applying for grants (such as the Financial Secretary, or the General Secretary). This should be discussed at a future meeting. Because cheques are cumbersome, it should be looked into whether there are other banks that could offer other services (e.g. debit cards). C. Felstead or T. Pennock will look into this.
L. Monkman and A. Rutherford were disappointed with board involvement in the STaG Nights committee. STaG Nights should perhaps be included on the Freshers’ Week flyers.
Both The Flying Duck and The Old Hairdressers (where a fundraiser was held) were excellent venues, inexpensive and keen to collaborate with STaG. L. Monkman encouraged continuing to develop our relationship with these and other similar venues. The van man was also brilliant.
C. Felstead will organise the writing of a stage manager pack. Since this role varies greatly from production to production, it may be difficult to condense into a pack, but there should at least be an outline of the different kinds of tasks that might be expected.
Due to issues with commitment, the board discussed whether there should be a rule about how many productions members should be involved with at the same time. It was decided that there should not be a rule, but directors should be conscious of the problem when casting. Audition forms should possibly ask what other plays actors are involved in. C. Felstead will amend the directors pack.
STaG Nights made around £400.
A few actors were not memberised, due to communication issues. In the future, E. Igelstrom will attend read-throughs for memberisation earlier in the process.
The board discussed whether there should be a separate board rep for STaG Nights. L. Monkman and A. Rutherford felt that adding another person might only make communication more complicated, rather than solve any problems. However, night reps should be more involved. It was decided that the board rep question will be up to future VP STaG Nights, but that L. Monkman should mention the possibility in the STaG Nights pack.
There should be no informal waiting lists or reservations for cancelled tickets on the night. Rather, they should be given to people who show up on a first-come-first-served basis. Limited capacity should be kept in mind when publicising, and directors should be encouraged to advise their cast to book tickets in advance. L. Monkman will include this in the STaG Nights pack.
2. Much Ado
There have been issues with communication among the production team, and delegation has not worked smoothly. However, production issues aside, things are going very well from an acting and social point of view.
A. Rutherford is very concerned about the production’s progression. Some set needs to be rebuilt, there is a massive props list, and there have been uncertainties about the completion of the music. Paul will rebuild the set. There may also be issues with the budget.
I. MacArthur has posters and flyers, and will organise publicising and delegate tasks to the board. The cast will not be asked to flyers, as they have enough to do. The poster will be sent out to the mailing list.
The fundraiser is being organised by a cast member. Refreshments will be acquired.
3. Social
The November social is taking place at The Stand. Board members were reminded to book tickets.
4. New Works
L. Taylor has emailed out a draft proposal form and a list of judges being contacted.
The ticket money from A Stone’s Throw at the Fringe has been received. In total, the show made a loss of about £1600 pounds.
5. Board excursion
Ice skating at George Square will occur at 7pm, followed by dinner at Stereo at 8. G. Bennett-Lurie will send out an email.
Monday, 21st November 2011.
In attendance: C. Felstead, D. Di Rollo, G. Bennett-Lurie, D. Keenan, E. Igelstrom, A. Rutherford, L. Monkman, C. Goldstone, S. Gregson, I. MacArthur.
Apologies: H. Bolwell, H. Allan, W. Foote, T. Pennock, L. Taylor
1. STaG Nights post mortem
The board agreed that STaG Nights was brilliant, and congratulated everyone.
There were some issues with room bookings, where a few directors were approached directly about changing bookings to accommodate mainstage requirements, without L. Monkman’s approval. When several shows are going on, those that have already booked rehearsal times should be prioritised. A publicity interview was scheduled by a cast member without L. Monkman’s or I. MacArthur’s awareness.
One play was highly underprepared at the tech and dress rehearsal, causing stress for L. Monkman and A. Rutherford, and the response when this was brought up at the time was felt to be unsatisfactory. It was agreed that the relevant member(s) should be contacted with feedback. C. Felstead will send them an email explaining the board’s concerns, after sending it to the board for approval.
The scheduling of plays during the semester has been an issue. The close proximity of shows, primarily Closer and STaG Nights, caused problems with commitment and room bookings, as well as a very high workload for A. Rutherford. The studio slot should be moved earlier in the future. The scheduling of each year should not just be up to the new board; the outgoing board should make a provisional schedule for the following year. It was suggested that the Technical Manager position should be held by two people, to make the workload more manageable.
General problems with budget meetings were brought up. It is difficult for directors to say how much money they need, without knowing the budgets of previous shows, or the present state of STaG’s finances. The way these meetings are held might need revising.
The SRC grant application was never submitted. It needs to be made more clear who is responsible for applying for grants (such as the Financial Secretary, or the General Secretary). This should be discussed at a future meeting. Because cheques are cumbersome, it should be looked into whether there are other banks that could offer other services (e.g. debit cards). C. Felstead or T. Pennock will look into this.
L. Monkman and A. Rutherford were disappointed with board involvement in the STaG Nights committee. STaG Nights should perhaps be included on the Freshers’ Week flyers.
Both The Flying Duck and The Old Hairdressers (where a fundraiser was held) were excellent venues, inexpensive and keen to collaborate with STaG. L. Monkman encouraged continuing to develop our relationship with these and other similar venues. The van man was also brilliant.
C. Felstead will organise the writing of a stage manager pack. Since this role varies greatly from production to production, it may be difficult to condense into a pack, but there should at least be an outline of the different kinds of tasks that might be expected.
Due to issues with commitment, the board discussed whether there should be a rule about how many productions members should be involved with at the same time. It was decided that there should not be a rule, but directors should be conscious of the problem when casting. Audition forms should possibly ask what other plays actors are involved in. C. Felstead will amend the directors pack.
STaG Nights made around £400.
A few actors were not memberised, due to communication issues. In the future, E. Igelstrom will attend read-throughs for memberisation earlier in the process.
The board discussed whether there should be a separate board rep for STaG Nights. L. Monkman and A. Rutherford felt that adding another person might only make communication more complicated, rather than solve any problems. However, night reps should be more involved. It was decided that the board rep question will be up to future VP STaG Nights, but that L. Monkman should mention the possibility in the STaG Nights pack.
There should be no informal waiting lists or reservations for cancelled tickets on the night. Rather, they should be given to people who show up on a first-come-first-served basis. Limited capacity should be kept in mind when publicising, and directors should be encouraged to advise their cast to book tickets in advance. L. Monkman will include this in the STaG Nights pack.
2. Much Ado
There have been issues with communication among the production team, and delegation has not worked smoothly. However, production issues aside, things are going very well from an acting and social point of view.
A. Rutherford is very concerned about the production’s progression. Some set needs to be rebuilt, there is a massive props list, and there have been uncertainties about the completion of the music. Paul will rebuild the set. There may also be issues with the budget.
I. MacArthur has posters and flyers, and will organise publicising and delegate tasks to the board. The cast will not be asked to flyers, as they have enough to do. The poster will be sent out to the mailing list.
The fundraiser is being organised by a cast member. Refreshments will be acquired.
3. Social
The November social is taking place at The Stand. Board members were reminded to book tickets.
4. New Works
L. Taylor has emailed out a draft proposal form and a list of judges being contacted.
The ticket money from A Stone’s Throw at the Fringe has been received. In total, the show made a loss of about £1600 pounds.
5. Board excursion
Ice skating at George Square will occur at 7pm, followed by dinner at Stereo at 8. G. Bennett-Lurie will send out an email.
Friday, 2 December 2011
Minutes 28th November 2011
STaG Board Meeting 28/11/2011
In attendance: S. Gregson, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, D. Keenan, L. Monkman, L. Taylor, D. Di Rollo
Apologies: H. Bolwell, A. Rutherford, W. Foote, T. Pennock,
Agenda
1) Much Ado
2) Email response
3) New Works
4) Social
5) STaG Clean up
6) Christmas meal
1) Much Ado
The music has been finished and the production seems to be developing well. The fundraiser raised over £200 which is brilliant. The tech budget has gone over by about £120 but hopefully this can be made back by ticket sales etc. The doors rota has been done and C. Felstead will email this out. Reviewers are coming from GUM, The Guardian, The Skinny and a freelance journalist is coming too. There is no photographer for definite but this will be chased up. There is still no venue for the aftershow party but C. Goldstone will ask Aileen if she has a venue.
2) Email response
The board regrets the way the email was handled however they do not feel they were overtly offensive or dealt with the response badly. We had no anticipated causing any offence.
In the future we feel it will be more proactive to meet face to face after full board feedback on any situations similar to this. The important thing to remember is that people need the chance to have their response as well.
It is not our aim to upset anybody.
STaG as a society is built upon mutual respect and we aim to promote this within the society thus making it a positive experience for all.
3) New Works
1 judge has confirmed so far and lots of people have been contacted. Fundraiser plans are in progress and L. taylor is thinking about poster ideas too. The studio space will be used for the performances rather than the cabaret space as well. There is interest from the writer’s group as well – C. Goldstone has offered to help people with their proposals.
4) Social
Christmas party in the STaG room on the 9th December. There will be a father Christmas appearance. The theme is ‘boozy children’s Christmas party’ so there will be games and treats.
5) Clean up
It is on Sunday 4th December at 3pm. Belongins should be collected before then.
6) Christmas Meal
10th December, 4pm, Dom’s flat.
Secret santa will be organised by C. Felstead with a £5 limit on spending. A card should also be written (but not signed) so you can guess who it is from.
Issy: Turkey, Meat Gravy, Veggie Gravy, Cranberry Sauce
Dom: Roast Potatoes, Mulled Wine (with help from others when we get there), Lasagne for starter
Sam and Cerne: Veggie Main, Creamy Leeks
Lisa: Meat stuffing and Veggie stuffing.
Catherine: Carrots, Parsnips, (maybe added fish dish)
Harriet A: Veggie Soup for Starter
Donal: Pigs in Blankets
Erik: Something Traditionally Swedish
Lucy: Cake
Aidan: Christmas pudding
Please bring cutlery and a plate as there may not be enough.
A Christmas playlist will be made and the board are expected to dress “Christmassy”
BYOB
In attendance: S. Gregson, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, D. Keenan, L. Monkman, L. Taylor, D. Di Rollo
Apologies: H. Bolwell, A. Rutherford, W. Foote, T. Pennock,
Agenda
1) Much Ado
2) Email response
3) New Works
4) Social
5) STaG Clean up
6) Christmas meal
1) Much Ado
The music has been finished and the production seems to be developing well. The fundraiser raised over £200 which is brilliant. The tech budget has gone over by about £120 but hopefully this can be made back by ticket sales etc. The doors rota has been done and C. Felstead will email this out. Reviewers are coming from GUM, The Guardian, The Skinny and a freelance journalist is coming too. There is no photographer for definite but this will be chased up. There is still no venue for the aftershow party but C. Goldstone will ask Aileen if she has a venue.
2) Email response
The board regrets the way the email was handled however they do not feel they were overtly offensive or dealt with the response badly. We had no anticipated causing any offence.
In the future we feel it will be more proactive to meet face to face after full board feedback on any situations similar to this. The important thing to remember is that people need the chance to have their response as well.
It is not our aim to upset anybody.
STaG as a society is built upon mutual respect and we aim to promote this within the society thus making it a positive experience for all.
3) New Works
1 judge has confirmed so far and lots of people have been contacted. Fundraiser plans are in progress and L. taylor is thinking about poster ideas too. The studio space will be used for the performances rather than the cabaret space as well. There is interest from the writer’s group as well – C. Goldstone has offered to help people with their proposals.
4) Social
Christmas party in the STaG room on the 9th December. There will be a father Christmas appearance. The theme is ‘boozy children’s Christmas party’ so there will be games and treats.
5) Clean up
It is on Sunday 4th December at 3pm. Belongins should be collected before then.
6) Christmas Meal
10th December, 4pm, Dom’s flat.
Secret santa will be organised by C. Felstead with a £5 limit on spending. A card should also be written (but not signed) so you can guess who it is from.
Issy: Turkey, Meat Gravy, Veggie Gravy, Cranberry Sauce
Dom: Roast Potatoes, Mulled Wine (with help from others when we get there), Lasagne for starter
Sam and Cerne: Veggie Main, Creamy Leeks
Lisa: Meat stuffing and Veggie stuffing.
Catherine: Carrots, Parsnips, (maybe added fish dish)
Harriet A: Veggie Soup for Starter
Donal: Pigs in Blankets
Erik: Something Traditionally Swedish
Lucy: Cake
Aidan: Christmas pudding
Please bring cutlery and a plate as there may not be enough.
A Christmas playlist will be made and the board are expected to dress “Christmassy”
BYOB
Tuesday, 15 November 2011
Minutes 14th November 2011
STaG Board Meeting 14/11/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, W. Foote
Apologies: L. Monkman, L. Taylor, H. Bolwell, D. Di Rollo, A. Rutherford, C. Goldstone, D. Keenan
Also in attendance: James Yates
Agenda
1) Closer Post Mortem
2) STaG Nights
3) Much Ado
4) Financial Secretary Position
5) New Works
6) Posters for other unis
7) Mainstage
8) Hoodies
9) AOB
1) Closer Post Mortem
The anonymous feedback received was all very positive and people were impressed with the standard of the performance. (Cue applause from the board!) J. Yates thought it went well as did S. Gregson however he would have liked more time to get it ready and wondered if this could be possible in future. The STaG room was thought to be good as a space however obviously, play choice is limited because of the restrictions of the room. It was discussed that at auditions it should be made clear whether people may have to act in situations they are uncomfortable with – eg kissing/undressing – however nobody in the performance was bothered by their roles. J. Yates appreciated the director’s pack and suggested that help for writing the newsletter blurb could be added.
The role of board rep was felt to be a bit lacking because there was some confusion as S. Gregson is also on the board however the board discussed the importance of having a neutral presence that actors/tech can go to if they have a problem. Both S. Gregson and Y. Yates were disappointed with a low audition turnout however it was suggested this could have been due to the close proximity of STaG Nights auditions. It must also be emphasised that people should only commit to what they can manage as there was a drop out quite late on. A general 2 plays at a time rule should be enforced to help combat dropouts.
There were some noise/painting issues with the MSA and in future the door should be kept closed to minimise noise and the fire exit and both windows should be opened to let the fumes out. They MUST be closed afterwards though!
There is an estimated profit of £110.
2) STaG Nights
The door rota should be sorted by now and people have been told their days. The money-box will be swapped about between people on the door for that night they will also take responsibility for counting the takings and keeping the float. It looks as though it may sell out quite fast. No venue has been confirmed for an aftershow yet but it could be at T. Pennock and E. Igelstrom’s flat. Another possible venue is the STaG room in which case the bar will need stocked. All the flyers have been handed out and the posters are going up. I. McArthur thanked those who had done this already. Memberising is in progress. The SRC grant was never chased up but T. Pennock said due to the huge amount of fundraising it is not vital we have it.
3) Much Ado
G. Bennett-Lurie went to a rehearsal and said it is going well and the atmosphere is really positive. The social opportunites are good as well and the cast is socialising well. Aileen is sorting props and anything they do not have by Tuesday will be advertised in the newsletter. Set is coming along although some of it will need rebuilt due to safety concerns so help will be drafted in. So far £34.50 has been spent. Josh needs 4 blackout sheets but G. Bennett-Lurie will ask L. Taylor if the space has any we can use but if not what STaG has should be fine. Music will be ready by Saturday. Josh will be spoken to about communication with his team – especially Aileen as she has expressed frustration at not knowing all that is going on. The fundraiser is on the 25th November and is casino themed. People will pay £3 which will be exchanged for chips to play with in games. The poster is nearly finished there are just some formatting issues that need addressed.
4) Financial Secretary Position
T. Pennock announced his resignation from the board to great dismay from the rest of the board who all expressed how much they will miss him and his hatred of fun. However, the position needs to be advertised in the newsletter. STaG will meet the people who apply on the 5th December so the deadline for applications will be the 2nd December. T. Pennock will write the blurb highlighting the general board role as well as the specifics of the position.
5) New Works
L. Taylor has many leads for judges and is emailing them all.
6) Posters for other unis
They have been printed and will go up soon.
7) Mainstage
S. Gregson was reminded by C. Felstead that he needs to contact venues to discuss costs etc. There are no proposals yet.
8) Hoodies
C. Felstead suggested bringing them back to which most of the board was in agreement. W. Foote will look into cost and styles however they should be black with orange logos as an orange hoody is not what anybody wants to wear…
9) AOB
There is a font issue on the website – A. Rutherford will be asked to have a look.
A leaving do for T. Pennock should be arranged
In attendance: S. Gregson, T. Pennock, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, W. Foote
Apologies: L. Monkman, L. Taylor, H. Bolwell, D. Di Rollo, A. Rutherford, C. Goldstone, D. Keenan
Also in attendance: James Yates
Agenda
1) Closer Post Mortem
2) STaG Nights
3) Much Ado
4) Financial Secretary Position
5) New Works
6) Posters for other unis
7) Mainstage
8) Hoodies
9) AOB
1) Closer Post Mortem
The anonymous feedback received was all very positive and people were impressed with the standard of the performance. (Cue applause from the board!) J. Yates thought it went well as did S. Gregson however he would have liked more time to get it ready and wondered if this could be possible in future. The STaG room was thought to be good as a space however obviously, play choice is limited because of the restrictions of the room. It was discussed that at auditions it should be made clear whether people may have to act in situations they are uncomfortable with – eg kissing/undressing – however nobody in the performance was bothered by their roles. J. Yates appreciated the director’s pack and suggested that help for writing the newsletter blurb could be added.
The role of board rep was felt to be a bit lacking because there was some confusion as S. Gregson is also on the board however the board discussed the importance of having a neutral presence that actors/tech can go to if they have a problem. Both S. Gregson and Y. Yates were disappointed with a low audition turnout however it was suggested this could have been due to the close proximity of STaG Nights auditions. It must also be emphasised that people should only commit to what they can manage as there was a drop out quite late on. A general 2 plays at a time rule should be enforced to help combat dropouts.
There were some noise/painting issues with the MSA and in future the door should be kept closed to minimise noise and the fire exit and both windows should be opened to let the fumes out. They MUST be closed afterwards though!
There is an estimated profit of £110.
2) STaG Nights
The door rota should be sorted by now and people have been told their days. The money-box will be swapped about between people on the door for that night they will also take responsibility for counting the takings and keeping the float. It looks as though it may sell out quite fast. No venue has been confirmed for an aftershow yet but it could be at T. Pennock and E. Igelstrom’s flat. Another possible venue is the STaG room in which case the bar will need stocked. All the flyers have been handed out and the posters are going up. I. McArthur thanked those who had done this already. Memberising is in progress. The SRC grant was never chased up but T. Pennock said due to the huge amount of fundraising it is not vital we have it.
3) Much Ado
G. Bennett-Lurie went to a rehearsal and said it is going well and the atmosphere is really positive. The social opportunites are good as well and the cast is socialising well. Aileen is sorting props and anything they do not have by Tuesday will be advertised in the newsletter. Set is coming along although some of it will need rebuilt due to safety concerns so help will be drafted in. So far £34.50 has been spent. Josh needs 4 blackout sheets but G. Bennett-Lurie will ask L. Taylor if the space has any we can use but if not what STaG has should be fine. Music will be ready by Saturday. Josh will be spoken to about communication with his team – especially Aileen as she has expressed frustration at not knowing all that is going on. The fundraiser is on the 25th November and is casino themed. People will pay £3 which will be exchanged for chips to play with in games. The poster is nearly finished there are just some formatting issues that need addressed.
4) Financial Secretary Position
T. Pennock announced his resignation from the board to great dismay from the rest of the board who all expressed how much they will miss him and his hatred of fun. However, the position needs to be advertised in the newsletter. STaG will meet the people who apply on the 5th December so the deadline for applications will be the 2nd December. T. Pennock will write the blurb highlighting the general board role as well as the specifics of the position.
5) New Works
L. Taylor has many leads for judges and is emailing them all.
6) Posters for other unis
They have been printed and will go up soon.
7) Mainstage
S. Gregson was reminded by C. Felstead that he needs to contact venues to discuss costs etc. There are no proposals yet.
8) Hoodies
C. Felstead suggested bringing them back to which most of the board was in agreement. W. Foote will look into cost and styles however they should be black with orange logos as an orange hoody is not what anybody wants to wear…
9) AOB
There is a font issue on the website – A. Rutherford will be asked to have a look.
A leaving do for T. Pennock should be arranged
Tuesday, 8 November 2011
Minutes 7th November 2011
Minutes 07/11/2011
In attendance: H. Allan, H. Bolwell, L. Taylor, C. Felstead, S. Gregson, T. Pennock, E. Igelstrom, L. Monkman, I. McArthur, W. Foote, A. Rutherford, C. Goldstone
Apologies: G. Bennet-Lurie, D. Keenan
Agenda
1) Much Ado
2) Closer
3) STaG Nights
4) Other Unis poster
5) Social
6) New Works
7) Board Trip
8) STaG Studio
9) AOB
1) Much Ado
Poster design has been passed back and forth a few times and looks as though it is nearly finished. The set building is going well and Josh is pleased with it. Ideas for a fundraiser are being talked about and the board will be updated. STaG will handle the bookings and box office rather than the venue doing it.
2) Closer
Posters have been finished and printed. Actors are nearly off script, C. Felstead expressed the need for this to happen asap! L. Taylor and H. Allan will be on the door on Wednesday and T. Pennock and C. Goldstone will do it on Thursday. Tech and dress will be Wednesday during the day. So far £40 of the budget has been spent
3) STaG Nights
The launch party went well and raised £171.99. T. Pennock and L. Monkman are still chasing up the SRC grant and will speak to them on Tuesday. Postering should be done asap - a rota is being emailed out and posters are available for collection from the STaG room. A flyering doodle will be sent out and the board should fill it in. Night reps are going to rehearsals to time the shows. L. Monkman will book a van to move props etc. Music is going well even though a singer has dropped out.
4) Other Uni posters
Not printed but will be probably by Tuesday.
5) Social
The stand costs £2 and it is possible to reserve tickets online or get them on the door. The board discussed a pantomime as a christmas-style theatre trip.
6) New Works
L. Taylor has a few ideas for judges in mind. She is emailing people asking if they would be interested. The proposal form is a work in progress.
7) Board Trip
Ice skating on the 26th and then dinner at Stereo. G. Bennett-Lurie will book a table.
8) STaG Studio
L. Taylor looked into scaffolding but was a bit overwhelmed at all the types on offer. A. Rutherford will have a look. I. McArthur will send information on grants to the board who should look through them. C. Felstead suggested that this year's board gets the ball rolling for next year's.
9) AOB
S. Gregson spoke to the gate about the keys and was told to speak to estates and buildings - he will do this and find out how much another key will cost.
The archive committee should be formed (as it is in the constitution). D. Di Rollo will head it and look for interest in joining.
C. Felstead will send out a doodle for an exec meeting.
In attendance: H. Allan, H. Bolwell, L. Taylor, C. Felstead, S. Gregson, T. Pennock, E. Igelstrom, L. Monkman, I. McArthur, W. Foote, A. Rutherford, C. Goldstone
Apologies: G. Bennet-Lurie, D. Keenan
Agenda
1) Much Ado
2) Closer
3) STaG Nights
4) Other Unis poster
5) Social
6) New Works
7) Board Trip
8) STaG Studio
9) AOB
1) Much Ado
Poster design has been passed back and forth a few times and looks as though it is nearly finished. The set building is going well and Josh is pleased with it. Ideas for a fundraiser are being talked about and the board will be updated. STaG will handle the bookings and box office rather than the venue doing it.
2) Closer
Posters have been finished and printed. Actors are nearly off script, C. Felstead expressed the need for this to happen asap! L. Taylor and H. Allan will be on the door on Wednesday and T. Pennock and C. Goldstone will do it on Thursday. Tech and dress will be Wednesday during the day. So far £40 of the budget has been spent
3) STaG Nights
The launch party went well and raised £171.99. T. Pennock and L. Monkman are still chasing up the SRC grant and will speak to them on Tuesday. Postering should be done asap - a rota is being emailed out and posters are available for collection from the STaG room. A flyering doodle will be sent out and the board should fill it in. Night reps are going to rehearsals to time the shows. L. Monkman will book a van to move props etc. Music is going well even though a singer has dropped out.
4) Other Uni posters
Not printed but will be probably by Tuesday.
5) Social
The stand costs £2 and it is possible to reserve tickets online or get them on the door. The board discussed a pantomime as a christmas-style theatre trip.
6) New Works
L. Taylor has a few ideas for judges in mind. She is emailing people asking if they would be interested. The proposal form is a work in progress.
7) Board Trip
Ice skating on the 26th and then dinner at Stereo. G. Bennett-Lurie will book a table.
8) STaG Studio
L. Taylor looked into scaffolding but was a bit overwhelmed at all the types on offer. A. Rutherford will have a look. I. McArthur will send information on grants to the board who should look through them. C. Felstead suggested that this year's board gets the ball rolling for next year's.
9) AOB
S. Gregson spoke to the gate about the keys and was told to speak to estates and buildings - he will do this and find out how much another key will cost.
The archive committee should be formed (as it is in the constitution). D. Di Rollo will head it and look for interest in joining.
C. Felstead will send out a doodle for an exec meeting.
Minutes 31st October 2011
STaG Board Meeting 31/10/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Monkman, L. Taylor, W. Foote
Apologies: H. Bolwell
Agenda
1) Closer
2) Much Ado
3) Other Uni Posters
4) November Social
5) Board Trip
6) New Works
7) STaG Nights
8) STaG Room Policy
9) AOB
1) Closer
S. Gregson said so far the rehearsals are on schedule but there is no publicity or set so far. Set will be being built on Wednesday and posters will be finished and printed soon. 20 colour posters will be done. The get in for the room is TBC and a doodle will be sent out to find availability.
2) Much Ado
Josh has emailed his cast stressing the importance of punctuality at rehearsals. The deadline for music is coming up soon. The poster will be completed this week. Publicity in newspapers etc has been sent out and some confirmations have been received. Online booking needs to be set up as soon as possible. Memberising is in progress and Josh will be encouraged to socialise more with the cast. There are no fundraiser ideas yet.
3) Other Uni Posters
100 will be printed by Monday.
4) November Social
The board agreed going to The Stand for the comedy on a Tuesday would be good. The date was decided as being the 22nd November. Another theatre trip should also be organised soon.
5) Board Trip
C. Felstead stressed that everyone must fill out the doodle. Most of the board don’t mind where the trip is so it was suggested that we could go ice skating or for a meal or both?
6) New Works
There are no judges yet but L. taylor has had various ideas and is in the process of contacting people. She will start writing a press pack and a proposal form. It will be advertised in the newsletter after STaG Nights and a committee will be formed before Christmas. The deadline for proposals is the 5th Jan and they will be decided upon on the 8th Jan.
7) STaG Nights
The posters will be collected on Wednesday. L. Monkman is going to the Old Hairdressers on Wednesday to look at the space before the launch party. Subcity Djs have been confirmed. It is on from 19:30-00:00 due to licensing laws. There will be rehearsals in the Flying Duck next week. Help is needed to poster and to set up at the launch party. There is no news regarding grants yet. T. Pennock will meet with the SRC to talk about funding.
8) STaG Room Policy
The board decided that if a booking is made without a contact number then the booking is automatically void. Furthermore, if the project is non-STaG then the people making the booking must contact S. Gregson directly to arrange it.
9) AOB
The website meeting is on Wednesday at 5:30pm in the Jura Room in the library.
The 2nd mainstage will be discussed and a location needs to be found. S. Gregson will look into possible venues.
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Monkman, L. Taylor, W. Foote
Apologies: H. Bolwell
Agenda
1) Closer
2) Much Ado
3) Other Uni Posters
4) November Social
5) Board Trip
6) New Works
7) STaG Nights
8) STaG Room Policy
9) AOB
1) Closer
S. Gregson said so far the rehearsals are on schedule but there is no publicity or set so far. Set will be being built on Wednesday and posters will be finished and printed soon. 20 colour posters will be done. The get in for the room is TBC and a doodle will be sent out to find availability.
2) Much Ado
Josh has emailed his cast stressing the importance of punctuality at rehearsals. The deadline for music is coming up soon. The poster will be completed this week. Publicity in newspapers etc has been sent out and some confirmations have been received. Online booking needs to be set up as soon as possible. Memberising is in progress and Josh will be encouraged to socialise more with the cast. There are no fundraiser ideas yet.
3) Other Uni Posters
100 will be printed by Monday.
4) November Social
The board agreed going to The Stand for the comedy on a Tuesday would be good. The date was decided as being the 22nd November. Another theatre trip should also be organised soon.
5) Board Trip
C. Felstead stressed that everyone must fill out the doodle. Most of the board don’t mind where the trip is so it was suggested that we could go ice skating or for a meal or both?
6) New Works
There are no judges yet but L. taylor has had various ideas and is in the process of contacting people. She will start writing a press pack and a proposal form. It will be advertised in the newsletter after STaG Nights and a committee will be formed before Christmas. The deadline for proposals is the 5th Jan and they will be decided upon on the 8th Jan.
7) STaG Nights
The posters will be collected on Wednesday. L. Monkman is going to the Old Hairdressers on Wednesday to look at the space before the launch party. Subcity Djs have been confirmed. It is on from 19:30-00:00 due to licensing laws. There will be rehearsals in the Flying Duck next week. Help is needed to poster and to set up at the launch party. There is no news regarding grants yet. T. Pennock will meet with the SRC to talk about funding.
8) STaG Room Policy
The board decided that if a booking is made without a contact number then the booking is automatically void. Furthermore, if the project is non-STaG then the people making the booking must contact S. Gregson directly to arrange it.
9) AOB
The website meeting is on Wednesday at 5:30pm in the Jura Room in the library.
The 2nd mainstage will be discussed and a location needs to be found. S. Gregson will look into possible venues.
Thursday, 27 October 2011
Minutes 24th October 2011
STaG Board Meeting 24/10/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, D. Keenan, Erik Igelstrom, L. Taylor, H. Bolwell, W. Foote
Apologies: L. Monkman, I. McArthur, H. Allan,
1) Much Ado About Nothing
2) STaG Nights
3) Closer
4) Stroke Association
5) Social
6) Poster for other unis
7) NSDF
8) Board Trip
9) Memberising
10) Gavin’s Proposal
11) AOB: Website, FB, Mainstage deadline
1) Much Ado About Nothing: Update- all is going well. Communication seems better. Josh no-longer playing the music himself. Contract needs to be signed by cast. A. Rutherford held creative team meeting yesterday. Need to remind Josh about fundraising ideas. Josh must run the date by the Board first to make sure there are no clashes. T. Pennock to get in touch about budget so far and get an overview of how it’s going. E. Igelstrom has cast list and will memberise this week. Bonding drinks for cast and crew still to come but Josh knows about this.
2) STaG Nights: With L. Monkman and I. McArthur missing, the board were not sure yet if posters had gone to printers. L. Monkman looking to find/rent ‘tractors’ (DJ equipment) for the social on 5th Nov. Booking form to go up on website, T. Pennock will look into this. Fundraiser last week went amazingly well – raised £369.49. T. Pennock to speak to L. Monkman about possibility increasing budget on the basis of the very good fundraising. The board we’re not sure if L.Monkman had received any information about the grants applied for. T. Pennock to contact SRC about possible meeting about grant for STaG Nights. E. Igelstrom will contact L.Monkman for cast and crew lists for memberising. Musical rehearsals are underway and going well.
3) Closer: One actor has dropped out, so director’s looking for a new actor. As no other male actors auditioned and considering the lack of time, the directors will ring around and approach people face-to-face to try and fill the position. H.Bolwell suggested cushions and beanbags in front rows to increase capacity in the STaG Room and improve sight-lines for those sat at the back. S.Gregson and D.Keenan will try and fit chairs into STaG Room to figure out capacity. This will be done asap so that the booking form can go up on the website. T. Pennock is to have a budget meeting asap. S. Gregson highlighted the possibility of getting set designers involved. I. McArthur must have a publicity meeting asap. S. Gregson will send E.Igelstrom cast list for memberising.
4) Stroke Association: D. Di Rollo will email those who were interested to see if they are still on board. If they are on board still then S.Gregson and D. DiRollo will organise meetings for Sunday. If they are no longer interested D. Di Rollo will reply to Kirsty asap apologising.
5) Social: D.Keenan will not be available to attend the social but will sort out all prep during the daytime. L.Taylor will pick up the projector. D. Keenan was given a budget by T. Pennock of max £15 to buy decorations for the social. Any board members who are able to help should meet in the STaG Room on Tuesday at 1pm to decorate and carve pumpkins. G. Bennet-Lurie and D. Keenan will stock the bar.
6) Posters for other unis: As I.McArthur was not present it was unclear whether posters to distribute at other universities have gone to print yet.
7) NSDF: L. Taylor is to send out the letter about NSDF to all productions so far this year to advertise the opportunity to them. C. Felstead will email Durham with questions about their festival.
8) Board Trip: Due to lack of time the overnight trip will be held during second semester. However a daytrip will be held sometime before Christmas holiday. G. Bennet-Lurie highlighted that board members should fill in the doodle to find a day that suits all. Suggested trips included: M&Ds, bowling, ice skating, laser quest, bingo. G. Bennet-Lurie will look into the various options and their prices. Christmas meal was arranged for Sat 10th Dec at D.Di Rollo’s flat.
9) Memberising: The board discussed whether STaG should memberise people who attend workshops and groups such as improve teatime and the writing and reading group. Overall everyone agreed that people attending workshops such as Mark Westbrook’s workshop which STaG are subsidising should pay for STaG membership. However those attending groups should not have to pay membership. Reasons for this decision: The logistics of memberising those who join clubs is difficult as many people pop in and out and may not come regularly, also clubs do not cost STaG much to run, the atmosphere of clubs would be ruined if we tried to memberise people. C. Goldstone suggested that we should look upon clubs as a type of publicity for the society and that hopefully those who attend clubs will join in in other ways and thereby be memberised at a later date. C. Felstead will send E. Igelstrom Mark Westbrooks email address so that he can memberise those who attend the workshop.
10) Gavin’s Proposal: It was agreed that it is not feasible to have a found spaces slot this semester due to time constraints. Instead the board proposed suggesting Gavin propose for New Works Festival if he wishes or otherwise propose for next semester’s found spaces slot. The board set a date (2nd & 3rd Feb) for a found spaces slot for second semester and a deadline for proposals of Fri 2nd Dec. If was pointed out that if someone wanted to propose for found spaces and wanted their ‘space’ to be the STaG room this was allowed and would then be a STaG Studio slot. C.Felstead would email Gavin explaining and encouraging him to propose again (either for New Works or Found Spaces) next semester. C. Felstead will write a blurb about the Found Spaces deadline for the newsletter.
11) AOB:
Website: The new website is up and running!! ☺ To log in to email accounts and admin for website A.Rutherford has added buttons in the bottom lefthand corner of the website. The passwords and usernames were distributed to the new board reps. A. Rutherford suggested having an demonstration session on how to post and use the website. Everyone agreed this would be a good idea. A Rutherford will ask the library whether we can book the computer group meeting rooms for Wed 2nd Nov for this session.
Facebook wall posts: T.Pennock brought up the issue of people deleting facebook wall posts. It was decided that board members were allowed to delete posts which are not theatre opportunities for our members. If a post is non-STaG related but is theatre related it should be allowed to be left on the wall.
Mainstage deadline: It was decided that a mainstage should be selected before we break up for the Christmas holiday. A deadline for proposals was set for Fri 9th Dec. Proposals will be discussed and a meeting with the directors will happen at the meeting on Mon 12th Dec. C. Felstead will write a blurb about this for the newsletter.
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, D. Keenan, Erik Igelstrom, L. Taylor, H. Bolwell, W. Foote
Apologies: L. Monkman, I. McArthur, H. Allan,
1) Much Ado About Nothing
2) STaG Nights
3) Closer
4) Stroke Association
5) Social
6) Poster for other unis
7) NSDF
8) Board Trip
9) Memberising
10) Gavin’s Proposal
11) AOB: Website, FB, Mainstage deadline
1) Much Ado About Nothing: Update- all is going well. Communication seems better. Josh no-longer playing the music himself. Contract needs to be signed by cast. A. Rutherford held creative team meeting yesterday. Need to remind Josh about fundraising ideas. Josh must run the date by the Board first to make sure there are no clashes. T. Pennock to get in touch about budget so far and get an overview of how it’s going. E. Igelstrom has cast list and will memberise this week. Bonding drinks for cast and crew still to come but Josh knows about this.
2) STaG Nights: With L. Monkman and I. McArthur missing, the board were not sure yet if posters had gone to printers. L. Monkman looking to find/rent ‘tractors’ (DJ equipment) for the social on 5th Nov. Booking form to go up on website, T. Pennock will look into this. Fundraiser last week went amazingly well – raised £369.49. T. Pennock to speak to L. Monkman about possibility increasing budget on the basis of the very good fundraising. The board we’re not sure if L.Monkman had received any information about the grants applied for. T. Pennock to contact SRC about possible meeting about grant for STaG Nights. E. Igelstrom will contact L.Monkman for cast and crew lists for memberising. Musical rehearsals are underway and going well.
3) Closer: One actor has dropped out, so director’s looking for a new actor. As no other male actors auditioned and considering the lack of time, the directors will ring around and approach people face-to-face to try and fill the position. H.Bolwell suggested cushions and beanbags in front rows to increase capacity in the STaG Room and improve sight-lines for those sat at the back. S.Gregson and D.Keenan will try and fit chairs into STaG Room to figure out capacity. This will be done asap so that the booking form can go up on the website. T. Pennock is to have a budget meeting asap. S. Gregson highlighted the possibility of getting set designers involved. I. McArthur must have a publicity meeting asap. S. Gregson will send E.Igelstrom cast list for memberising.
4) Stroke Association: D. Di Rollo will email those who were interested to see if they are still on board. If they are on board still then S.Gregson and D. DiRollo will organise meetings for Sunday. If they are no longer interested D. Di Rollo will reply to Kirsty asap apologising.
5) Social: D.Keenan will not be available to attend the social but will sort out all prep during the daytime. L.Taylor will pick up the projector. D. Keenan was given a budget by T. Pennock of max £15 to buy decorations for the social. Any board members who are able to help should meet in the STaG Room on Tuesday at 1pm to decorate and carve pumpkins. G. Bennet-Lurie and D. Keenan will stock the bar.
6) Posters for other unis: As I.McArthur was not present it was unclear whether posters to distribute at other universities have gone to print yet.
7) NSDF: L. Taylor is to send out the letter about NSDF to all productions so far this year to advertise the opportunity to them. C. Felstead will email Durham with questions about their festival.
8) Board Trip: Due to lack of time the overnight trip will be held during second semester. However a daytrip will be held sometime before Christmas holiday. G. Bennet-Lurie highlighted that board members should fill in the doodle to find a day that suits all. Suggested trips included: M&Ds, bowling, ice skating, laser quest, bingo. G. Bennet-Lurie will look into the various options and their prices. Christmas meal was arranged for Sat 10th Dec at D.Di Rollo’s flat.
9) Memberising: The board discussed whether STaG should memberise people who attend workshops and groups such as improve teatime and the writing and reading group. Overall everyone agreed that people attending workshops such as Mark Westbrook’s workshop which STaG are subsidising should pay for STaG membership. However those attending groups should not have to pay membership. Reasons for this decision: The logistics of memberising those who join clubs is difficult as many people pop in and out and may not come regularly, also clubs do not cost STaG much to run, the atmosphere of clubs would be ruined if we tried to memberise people. C. Goldstone suggested that we should look upon clubs as a type of publicity for the society and that hopefully those who attend clubs will join in in other ways and thereby be memberised at a later date. C. Felstead will send E. Igelstrom Mark Westbrooks email address so that he can memberise those who attend the workshop.
10) Gavin’s Proposal: It was agreed that it is not feasible to have a found spaces slot this semester due to time constraints. Instead the board proposed suggesting Gavin propose for New Works Festival if he wishes or otherwise propose for next semester’s found spaces slot. The board set a date (2nd & 3rd Feb) for a found spaces slot for second semester and a deadline for proposals of Fri 2nd Dec. If was pointed out that if someone wanted to propose for found spaces and wanted their ‘space’ to be the STaG room this was allowed and would then be a STaG Studio slot. C.Felstead would email Gavin explaining and encouraging him to propose again (either for New Works or Found Spaces) next semester. C. Felstead will write a blurb about the Found Spaces deadline for the newsletter.
11) AOB:
Website: The new website is up and running!! ☺ To log in to email accounts and admin for website A.Rutherford has added buttons in the bottom lefthand corner of the website. The passwords and usernames were distributed to the new board reps. A. Rutherford suggested having an demonstration session on how to post and use the website. Everyone agreed this would be a good idea. A Rutherford will ask the library whether we can book the computer group meeting rooms for Wed 2nd Nov for this session.
Facebook wall posts: T.Pennock brought up the issue of people deleting facebook wall posts. It was decided that board members were allowed to delete posts which are not theatre opportunities for our members. If a post is non-STaG related but is theatre related it should be allowed to be left on the wall.
Mainstage deadline: It was decided that a mainstage should be selected before we break up for the Christmas holiday. A deadline for proposals was set for Fri 9th Dec. Proposals will be discussed and a meeting with the directors will happen at the meeting on Mon 12th Dec. C. Felstead will write a blurb about this for the newsletter.
Tuesday, 18 October 2011
Minutes 17th October 2011
STaG Board Meeting 17/10/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Monkman
Apologies: L. Taylor
Also in attendance: 1st year board rep hopefuls, NTN directors, STaG Studio proposers
Agenda
1) 1st Year Reps
2) New Talent Nights post-mortem
3) Clean-up
4) Room key
5) STaG Studio
6) Much Ado
7) STaG Nights
8) Stroke Association
9) Social
10) Board Trip
11) AOB
1) 1st Year Reps
C. Felstead welcomed all those who attended and talked generally about the role they would be filling. The reps were invited one by one to talk to the board about why they felt they would be suitable for the positions. After a long debate where the pros and cons were weighed up, a vote was taken and the two reps chosen were Harriet and William. Congratulations!
2) New Talent Post-Mortem
Mabli and Charlie were welcomed to the meeting and C. Felstead reminded them and D. Di Rollo to clear out their props form the STaG room as soon as possible.
The audition process was felt to be good and the directors appreciated being able to sit in on them as it made casting easier. It was felt that having large rehearsal rooms booked for the weekend before the show would be helpful as it was difficult to rehearse in smaller spaces. The possibility of having to pay for the GU was discussed and other rooms should be thought of too.
The format was good and the directors enjoyed having two different scripts to work with. They felt the casts were encouraged to have a little friendly competition due to the parallel roles within the plays. The play choice was good and it seems to be a success if the play chosen is a well known story.
It would be nice to have more time to rehearse in the GU to make it easier on the actual night.
The assistant director roles was good but perhaps if there are two directors an AD should be optional as Mabli and Charlie found their AD became more like a stage manager. The crew’s roles should be more clearly defined to the directors and the casts as people were often unsure about who should be doing what. This is especially relevant when considering the AD roles which need to be more collaborative with the directors. The ASM roles were not really fulfilled as the SMs often didn’t really use them to their full advantage.
In the feedback it was suggested that some trust exercises and speech/stretching warm-ups would be useful. The social events were well received and people enjoyed meeting the other casts.
It would be good to warn people if rehearsals are due to overrun and also to emphasise to the casts that people turning up late will mean the rehearsals will run late.
Next year it would be better to advertise the auditions as running from one time to another rather than saying come at a set time as many people did not realise they did not have to turn up at 2pm on the dot.
The Monday night had 88 people attending and Tuesday had 191. An expected profit for the two nights is £452.
3) Clean-up
C. Felstead expressed her disappointment at the low numbers of people that attended and advised that more people come next time.
4) Room Key
The key I. McArthur was given by the porter’s box did not work. S. Gregson has emailed the MSA asking why the new key isn’t at the box and is hoping to get another key from the Cecilian society. We need 3 keys overall for easy access to the STaG room.
5) STaG Studio
The board met with the two people who had proposed – James and Heidi – and talked to them about their proposals and their ideas for putting the show on. Both proposals wanted co-directors and the board discussed the need to have somebody who has experience so that as much help as possible can be given.
After a discussion of both proposals the board voted and the majority decision was that James’s play ‘Closer’ would be chosen. A co-director should be found by Thursday, this will be advertised in the newsletter. Auditions will be held this weekend.
C. Felstead will provide feedback for both James and Heidi.
Heidi – we will recommend New Works as her play sounds as though it will be suitable for it, especially if extended as she has said it will be. We also recommend she goes to writing group as it may benefit her. The board really enjoyed her proposal and many people were interested in auditioning for it. The main issue was the length of the piece and the board was unsure if a longer piece could be ready in time.
James – The board recommends shortening the piece to about an hour as the time constraints are quite strict. It will be stressed that a dedicated team is essential for the smooth running of the show. Tech and set needs sorted as soon as possible. The board will also reiterate open auditions as it seemed as though James already had his cast in mind.
D. Keenan will be board rep.
6) Much Ado
Weekly crew meetings and whole cast rehearsals are going to be held. Communication between everyone seems to have improved. The photoshoot took place at the weekend however Josh does not have enough time to do the poster design so I. McArthur has contacted people to see who can design it. Tech meetings seem to be taking place without A. Rutherford however he is trying to get more involved and is unhappy at the lack of communication between the team and himself. L. Taylor will be asked about the box office. E. Igelstrom will memberise the cast at one of the group rehearsals. The board is a little concerned that Josh’s idea of having music on the night that he controls as the play goes on may not work particularly well but this is being tested at rehearsals.
7) STaG Nights
Poster is finished and will be printed as soon as possible after it has been emailed to I. McArthur. The STaG room has been booked for the cheese and wine social and the launch night will be held on the 5th November where there will be a band and two DJs. Auditions are being held this week.
8) Stroke Association
Some people are involved so a meeting will be held to organise what will happen on the night.
9) Social
The room has been booked and a projector is being loked for. A film has not yet been chosen.
10) Board Trip
G. Bennett-Lurie will send out a doodle to check availability for a day-trip this semester. The trip will be held next semester instead.
11) AOB
The website will be ready soon – hopefully by the end of the week.
Another trip to see a play is being discussed.
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Monkman
Apologies: L. Taylor
Also in attendance: 1st year board rep hopefuls, NTN directors, STaG Studio proposers
Agenda
1) 1st Year Reps
2) New Talent Nights post-mortem
3) Clean-up
4) Room key
5) STaG Studio
6) Much Ado
7) STaG Nights
8) Stroke Association
9) Social
10) Board Trip
11) AOB
1) 1st Year Reps
C. Felstead welcomed all those who attended and talked generally about the role they would be filling. The reps were invited one by one to talk to the board about why they felt they would be suitable for the positions. After a long debate where the pros and cons were weighed up, a vote was taken and the two reps chosen were Harriet and William. Congratulations!
2) New Talent Post-Mortem
Mabli and Charlie were welcomed to the meeting and C. Felstead reminded them and D. Di Rollo to clear out their props form the STaG room as soon as possible.
The audition process was felt to be good and the directors appreciated being able to sit in on them as it made casting easier. It was felt that having large rehearsal rooms booked for the weekend before the show would be helpful as it was difficult to rehearse in smaller spaces. The possibility of having to pay for the GU was discussed and other rooms should be thought of too.
The format was good and the directors enjoyed having two different scripts to work with. They felt the casts were encouraged to have a little friendly competition due to the parallel roles within the plays. The play choice was good and it seems to be a success if the play chosen is a well known story.
It would be nice to have more time to rehearse in the GU to make it easier on the actual night.
The assistant director roles was good but perhaps if there are two directors an AD should be optional as Mabli and Charlie found their AD became more like a stage manager. The crew’s roles should be more clearly defined to the directors and the casts as people were often unsure about who should be doing what. This is especially relevant when considering the AD roles which need to be more collaborative with the directors. The ASM roles were not really fulfilled as the SMs often didn’t really use them to their full advantage.
In the feedback it was suggested that some trust exercises and speech/stretching warm-ups would be useful. The social events were well received and people enjoyed meeting the other casts.
It would be good to warn people if rehearsals are due to overrun and also to emphasise to the casts that people turning up late will mean the rehearsals will run late.
Next year it would be better to advertise the auditions as running from one time to another rather than saying come at a set time as many people did not realise they did not have to turn up at 2pm on the dot.
The Monday night had 88 people attending and Tuesday had 191. An expected profit for the two nights is £452.
3) Clean-up
C. Felstead expressed her disappointment at the low numbers of people that attended and advised that more people come next time.
4) Room Key
The key I. McArthur was given by the porter’s box did not work. S. Gregson has emailed the MSA asking why the new key isn’t at the box and is hoping to get another key from the Cecilian society. We need 3 keys overall for easy access to the STaG room.
5) STaG Studio
The board met with the two people who had proposed – James and Heidi – and talked to them about their proposals and their ideas for putting the show on. Both proposals wanted co-directors and the board discussed the need to have somebody who has experience so that as much help as possible can be given.
After a discussion of both proposals the board voted and the majority decision was that James’s play ‘Closer’ would be chosen. A co-director should be found by Thursday, this will be advertised in the newsletter. Auditions will be held this weekend.
C. Felstead will provide feedback for both James and Heidi.
Heidi – we will recommend New Works as her play sounds as though it will be suitable for it, especially if extended as she has said it will be. We also recommend she goes to writing group as it may benefit her. The board really enjoyed her proposal and many people were interested in auditioning for it. The main issue was the length of the piece and the board was unsure if a longer piece could be ready in time.
James – The board recommends shortening the piece to about an hour as the time constraints are quite strict. It will be stressed that a dedicated team is essential for the smooth running of the show. Tech and set needs sorted as soon as possible. The board will also reiterate open auditions as it seemed as though James already had his cast in mind.
D. Keenan will be board rep.
6) Much Ado
Weekly crew meetings and whole cast rehearsals are going to be held. Communication between everyone seems to have improved. The photoshoot took place at the weekend however Josh does not have enough time to do the poster design so I. McArthur has contacted people to see who can design it. Tech meetings seem to be taking place without A. Rutherford however he is trying to get more involved and is unhappy at the lack of communication between the team and himself. L. Taylor will be asked about the box office. E. Igelstrom will memberise the cast at one of the group rehearsals. The board is a little concerned that Josh’s idea of having music on the night that he controls as the play goes on may not work particularly well but this is being tested at rehearsals.
7) STaG Nights
Poster is finished and will be printed as soon as possible after it has been emailed to I. McArthur. The STaG room has been booked for the cheese and wine social and the launch night will be held on the 5th November where there will be a band and two DJs. Auditions are being held this week.
8) Stroke Association
Some people are involved so a meeting will be held to organise what will happen on the night.
9) Social
The room has been booked and a projector is being loked for. A film has not yet been chosen.
10) Board Trip
G. Bennett-Lurie will send out a doodle to check availability for a day-trip this semester. The trip will be held next semester instead.
11) AOB
The website will be ready soon – hopefully by the end of the week.
Another trip to see a play is being discussed.
Thursday, 13 October 2011
Minutes 12th October 2011
STaG Board Meeting 12/10/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Taylor
Apologies: L. Monkman
Agenda
1) New Talent
2) Much Ado
3) STaG Nights
4) Stroke Association
5) STaG Studio
6) Website
7) Other Universities Poster Design
8) SRC/Bus
9) Festivals
10) October Social
11) 1st Year Reps
12) AOB
C. Felstead pointed out that S. Gregson needs to print out more booking sheets. She also requested that the board memberised yet do so as soon as possible.
1) New Talent
Congratulations to all involved – it was a success and lots of people came to see the shows as well as to the after-party. The post-mortem will be held next week and the directors will be invited by C. Felstead to attend. The clean up needs to be done as soon as possible and the stage managers will be contacted regarding what belongs to who. People have a week to collect their things and a general clean up will be held on Sunday at 12pm. Approximately 90 people came to see the show on Monday with probably more on Tuesday. There will be a review of it in the GUUi magazine which I. McArthur will write.
2) Much Ado
Rehearsals are being organised. An apology for the late/absent replies to auditionees will go in the newsletter and people will be asked to email Josh if they have further questions. There will be a publicity photoshoot at 5pm on Sunday. A contract with the venue will be drawn up. The board is concerned about the lack of communication between Josh and his team – G. Bennett-Lurie felt there needed to be more communication between the team. She will draft an email that suggests this to Josh.
3) STaG Nights
The cheese and wine night will take place on the 21st October – the bar needs stocked for this as L. Monkman wants to sell wine by the glass. There will be an entry fee which covers all you can eat of cheese etc. Lots of auditions are coming up which will be advertised in the newsletter. Lots of first years are involved which is very good and the STaG Nights team are excited. The venue is able to be used as a rehearsal space during the day. Unfortunately we are unable to have the venue on the 13th as previously thought due to it being double booked. An art and design meeting is being held on Thursday. A fundraiser at The Old Hairdressers will be held on the 4th November and a DJ needs to be found for this – does anybody know someone who would be interested? Directors must be made aware that if they spend over their £20 budget STaG will not be able to reimburse them for this.
4) Stroke Association
S. Gregson and D. Di Rollo will be contacted by the association in order to be given more information about the event. People need to be recruited to help with costume and also to be the stewards. It will go in the newsletter again as a final final chance to be involved!
5) STaG Studio
There has been one proposal so far and the deadline is on Friday. L. Taylor will ask the person who proposed if they would be able to make the piece a bit longer.
6) Website
Should be finished soon, A.Rutherford will review everything and email a list of the things that need to be done to the website committee.
7) Other Universities Poster Design
Poster is finished and will be printed as soon as possible on A3 orange paper.
8) SRC/Bus
The affiliation has been done and the board must attend an induction on the 7th November before rooms/minibus can be hired. L. Taylor and E. Igelstrom will book their tests as soon as they can.
9) Festivals
We have been invited to the NSDF in Scarborough which runs from the 22nd-30th June. It costs £98 to apply for a judge to come and see the work before it is chosen. A big debate followed regarding what the best way to do this would be and the board decided that all the plays performed before the deadline (8th March) would be able to apply to be in this festival and the board will choose the show they felt was the best. Some board members were concerned that this may mean the New Works winner may end up at this and the fringe which may be a bit much for the cast and crew.
Another festival we have the opportunity to go to is in Durham, this costs £20 to apply for and it is picked based on the script submitted. There were concerns raised about the timing of this festival as it is in term time 22nd-25th Feb. C. Felstead will email for some more information and we will discuss it again next week.
NSDF is also looking for front of house staff which will be advertised in the newsletter.
10) Social
The social will be Halloween themed – it will be a film night on Tuesday 25th October.
11) 1st Year Reps
Lots of applications so the board decided to meet them next week. C. Felstead will invite them and compile a document of all applications for the board to read through.
12) AOB
L. Taylor is applying for funding for New Works from Creative Scotland. She is also looking for judges and welcomes any suggestions the board may have.
S. Gregson researched FOI requests and found out all we need to do is email and ask for documents/information we may want.
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Taylor
Apologies: L. Monkman
Agenda
1) New Talent
2) Much Ado
3) STaG Nights
4) Stroke Association
5) STaG Studio
6) Website
7) Other Universities Poster Design
8) SRC/Bus
9) Festivals
10) October Social
11) 1st Year Reps
12) AOB
C. Felstead pointed out that S. Gregson needs to print out more booking sheets. She also requested that the board memberised yet do so as soon as possible.
1) New Talent
Congratulations to all involved – it was a success and lots of people came to see the shows as well as to the after-party. The post-mortem will be held next week and the directors will be invited by C. Felstead to attend. The clean up needs to be done as soon as possible and the stage managers will be contacted regarding what belongs to who. People have a week to collect their things and a general clean up will be held on Sunday at 12pm. Approximately 90 people came to see the show on Monday with probably more on Tuesday. There will be a review of it in the GUUi magazine which I. McArthur will write.
2) Much Ado
Rehearsals are being organised. An apology for the late/absent replies to auditionees will go in the newsletter and people will be asked to email Josh if they have further questions. There will be a publicity photoshoot at 5pm on Sunday. A contract with the venue will be drawn up. The board is concerned about the lack of communication between Josh and his team – G. Bennett-Lurie felt there needed to be more communication between the team. She will draft an email that suggests this to Josh.
3) STaG Nights
The cheese and wine night will take place on the 21st October – the bar needs stocked for this as L. Monkman wants to sell wine by the glass. There will be an entry fee which covers all you can eat of cheese etc. Lots of auditions are coming up which will be advertised in the newsletter. Lots of first years are involved which is very good and the STaG Nights team are excited. The venue is able to be used as a rehearsal space during the day. Unfortunately we are unable to have the venue on the 13th as previously thought due to it being double booked. An art and design meeting is being held on Thursday. A fundraiser at The Old Hairdressers will be held on the 4th November and a DJ needs to be found for this – does anybody know someone who would be interested? Directors must be made aware that if they spend over their £20 budget STaG will not be able to reimburse them for this.
4) Stroke Association
S. Gregson and D. Di Rollo will be contacted by the association in order to be given more information about the event. People need to be recruited to help with costume and also to be the stewards. It will go in the newsletter again as a final final chance to be involved!
5) STaG Studio
There has been one proposal so far and the deadline is on Friday. L. Taylor will ask the person who proposed if they would be able to make the piece a bit longer.
6) Website
Should be finished soon, A.Rutherford will review everything and email a list of the things that need to be done to the website committee.
7) Other Universities Poster Design
Poster is finished and will be printed as soon as possible on A3 orange paper.
8) SRC/Bus
The affiliation has been done and the board must attend an induction on the 7th November before rooms/minibus can be hired. L. Taylor and E. Igelstrom will book their tests as soon as they can.
9) Festivals
We have been invited to the NSDF in Scarborough which runs from the 22nd-30th June. It costs £98 to apply for a judge to come and see the work before it is chosen. A big debate followed regarding what the best way to do this would be and the board decided that all the plays performed before the deadline (8th March) would be able to apply to be in this festival and the board will choose the show they felt was the best. Some board members were concerned that this may mean the New Works winner may end up at this and the fringe which may be a bit much for the cast and crew.
Another festival we have the opportunity to go to is in Durham, this costs £20 to apply for and it is picked based on the script submitted. There were concerns raised about the timing of this festival as it is in term time 22nd-25th Feb. C. Felstead will email for some more information and we will discuss it again next week.
NSDF is also looking for front of house staff which will be advertised in the newsletter.
10) Social
The social will be Halloween themed – it will be a film night on Tuesday 25th October.
11) 1st Year Reps
Lots of applications so the board decided to meet them next week. C. Felstead will invite them and compile a document of all applications for the board to read through.
12) AOB
L. Taylor is applying for funding for New Works from Creative Scotland. She is also looking for judges and welcomes any suggestions the board may have.
S. Gregson researched FOI requests and found out all we need to do is email and ask for documents/information we may want.
Tuesday, 4 October 2011
Minutes 3rd October 2011
STaG Board Meeting 03/10/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur,
Apologies: D. Keenan, Erik Igelstrom, L. Taylor
Agenda
1) New Talent
2) Much Ado
3) STaG Nights
4) Anselm Meeting
5) Stroke Association
6) Other Universities Poster Design
7) Website
8) SRC bus/ Board Trip
9) October Social
10) 1st Year Reps
11) AOB
1) New Talent
D.Di Rollo said so far it is going ok however because people are not turning up to rehearsals it is slowing the process down however cast and crew are still working hard. C. Felstead will try to go to a rehearsal this week to see how things are progressing. All the tech equipment has been ordered from the GU and C. Felstead should receive a confirmation email soon. I. McArthur will send a picture of the poster to E. Igelstrom to put in the newsletter to advertise it. The casts will also be memberised soon. Halls are being postered this week and so is the library. The rota for those helping on the door was made and it was decided that L. Monkman and I. McArthur would do Monday night and C. Felstead and S. Gregson will do Tuesday. They will be there from 7pm as will T. Pennock with the money box. The board discussed putting people in the balcony area if the downstairs seating area becomes full.
2) Much Ado
3 meetings with the cast will be arranged before rehearsals start and a doodle is being made to determine when they should be. Josh is meeting I. McArthur to discuss the poster design tonight. The team hope to have the rehearsal schedule done by this weekend and a creative team assembled by next week. No cast list has been emailed yet and G. Bennett-Lurie will chase this up again. C. Felseatd felt strongly that the board should decide where the play should be performed as Josh was being quite vague about his ideas. The board decided upon the studio space rather than the cabaret space due to better tech capabilities.
3) STaG Nights
So far 5/6 proposals have been received. There was a visit to the space last week and L. Monkman is hoping to use the male toilets as one area to perform as it is “very exciting”. A meeting will take place on Wednesday to discuss the poster design. L. Monkman is also meeting GUAVA to see if they would like to be involved. There will be a fundraiser at The Old Hairdressers with a DJ on the 3rd November (rather than the 29th October as previously suggested). Fundraising ideas so far are having a cheese and wine night in the STaG room and basing the social around a French theme. The committee to pick the plays has a few people interested.
4) Anselm Meeting
The meeting brought up a few issues with using the theatre space again in the G12. There is no license for public theatre anymore so if STaG were to use it then there would be no way we would allowed to advertise or sell tickets. The board felt the theatre space is worth fighting for and so S. Gregson will look into FOI acts to see how possible it would be to use the space again and what happened with the lottery funding. Anselm advised we look into getting some form of production fund back from the university again.
5) Stroke Association
3 responses so far – 2 actors, 1 designer. D. Di Rollo and S. Gregson will organise it and target specific people to get involved.
6) Other Universities Poster Design
I. McArthur designed 3 different posters and showed the board. The board chose one which will have a few adjustments made before the final say is given.
7) Website
It is pretty much finished there are just a few minor adjustments needed. A long conversation followed about various technological hitches that most of the board lost interest in or did not understand.
8) SRC bus/ Board Trip
Other methods of transport will be investigated, for example renting a car or two. The possibility of a board day trip to M+Ds was discussed. G. Bennett-Lurie will investigate.
9) October Social
D. Keenan had a few ideas – Halloween film night, fancy dress party, subcrawl. Last week’s social went well and the bar needs restocked again (especially with pear cider).
10) 1st Year Reps
6 applications so far, C. Felstead expressed the need to meet the people if we get many more.
11) AOB
Glasgow Academy will contact D. Di Rollo to discuss doing workshops with us.
Next week’s board meeting will be on Wednesday 12th at 5pm.
In attendance: S. Gregson, T. Pennock, C. Felstead, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur,
Apologies: D. Keenan, Erik Igelstrom, L. Taylor
Agenda
1) New Talent
2) Much Ado
3) STaG Nights
4) Anselm Meeting
5) Stroke Association
6) Other Universities Poster Design
7) Website
8) SRC bus/ Board Trip
9) October Social
10) 1st Year Reps
11) AOB
1) New Talent
D.Di Rollo said so far it is going ok however because people are not turning up to rehearsals it is slowing the process down however cast and crew are still working hard. C. Felstead will try to go to a rehearsal this week to see how things are progressing. All the tech equipment has been ordered from the GU and C. Felstead should receive a confirmation email soon. I. McArthur will send a picture of the poster to E. Igelstrom to put in the newsletter to advertise it. The casts will also be memberised soon. Halls are being postered this week and so is the library. The rota for those helping on the door was made and it was decided that L. Monkman and I. McArthur would do Monday night and C. Felstead and S. Gregson will do Tuesday. They will be there from 7pm as will T. Pennock with the money box. The board discussed putting people in the balcony area if the downstairs seating area becomes full.
2) Much Ado
3 meetings with the cast will be arranged before rehearsals start and a doodle is being made to determine when they should be. Josh is meeting I. McArthur to discuss the poster design tonight. The team hope to have the rehearsal schedule done by this weekend and a creative team assembled by next week. No cast list has been emailed yet and G. Bennett-Lurie will chase this up again. C. Felseatd felt strongly that the board should decide where the play should be performed as Josh was being quite vague about his ideas. The board decided upon the studio space rather than the cabaret space due to better tech capabilities.
3) STaG Nights
So far 5/6 proposals have been received. There was a visit to the space last week and L. Monkman is hoping to use the male toilets as one area to perform as it is “very exciting”. A meeting will take place on Wednesday to discuss the poster design. L. Monkman is also meeting GUAVA to see if they would like to be involved. There will be a fundraiser at The Old Hairdressers with a DJ on the 3rd November (rather than the 29th October as previously suggested). Fundraising ideas so far are having a cheese and wine night in the STaG room and basing the social around a French theme. The committee to pick the plays has a few people interested.
4) Anselm Meeting
The meeting brought up a few issues with using the theatre space again in the G12. There is no license for public theatre anymore so if STaG were to use it then there would be no way we would allowed to advertise or sell tickets. The board felt the theatre space is worth fighting for and so S. Gregson will look into FOI acts to see how possible it would be to use the space again and what happened with the lottery funding. Anselm advised we look into getting some form of production fund back from the university again.
5) Stroke Association
3 responses so far – 2 actors, 1 designer. D. Di Rollo and S. Gregson will organise it and target specific people to get involved.
6) Other Universities Poster Design
I. McArthur designed 3 different posters and showed the board. The board chose one which will have a few adjustments made before the final say is given.
7) Website
It is pretty much finished there are just a few minor adjustments needed. A long conversation followed about various technological hitches that most of the board lost interest in or did not understand.
8) SRC bus/ Board Trip
Other methods of transport will be investigated, for example renting a car or two. The possibility of a board day trip to M+Ds was discussed. G. Bennett-Lurie will investigate.
9) October Social
D. Keenan had a few ideas – Halloween film night, fancy dress party, subcrawl. Last week’s social went well and the bar needs restocked again (especially with pear cider).
10) 1st Year Reps
6 applications so far, C. Felstead expressed the need to meet the people if we get many more.
11) AOB
Glasgow Academy will contact D. Di Rollo to discuss doing workshops with us.
Next week’s board meeting will be on Wednesday 12th at 5pm.
Minutes 26th September 2011
Minutes 26th September 2011
In Attendance: Aidan Rutherford, Catherine Goldstone, Cerne Felstead, Dominic Di Rollo, Harriet Allan, Isobel, Sam Gregson, Tom Pennock, Donal Keenan, Gillian Bennett-Lurie, Lisa Taylor
Apologies: Erik Igelström
Agenda
1) Much Ado About Nothing
2) Mark Westbrook workshop
3) Freshers Week Post-Mortem
4) New Talent Nights
5) STaG Nights
6) STaG Studio
7) 1st Year Reps
8) Stroke Association
9) Social
10) Theatre trip
11) Board Trip
12) Anselm/G12 Meeting
1) Much Ado About Nothing
Josh was excited about the number of people that came to audition. The casting will be donetonight and people will be alerted as to their success tomorrow. L. taylor has asked questions about the space and has been told front of house and bar staff will be provided and we are able to do our own box office as well as set our own ticket prices. The board decided the tickets will be £8(£6) and for school groups a special offer of paying £50 for groups of 10 will also be advertised. There is a 50 seat capacity and free press tickets will be given away.
2) Mark Westbrook
A free workshop has been offered to STaG and can be done on anything we choose. The board discussed having it related to Shakespeare as it seems to fit the theme of this semester or possibly to do with play writing. This will be opened up to the whole membership. C. Felstead will ask for opinions of the workshop and we will review it next week.
3) Freshers Week PM
D. Keenan felt it went well but that the freshers helpers were involved too early in the process and this meant that plans were confused and hectic. The board discussed having the option for helpers to be on the stall with a board member too as flyering in the rain is a bit depressing. The BBQ was a success but STaG ball was not – this will be saved for the elections in the summer. The flyers were well received even though they cost 4x more than usual – this was felt to be worth it. C. Felstead feels we shouldn’t try to skimp on money over freshers week as it is the most exciting time for students and we need to be attractive to them. The idea of having different flyers for the stall and the street was discussed.
The idea of setting a guideline for when board members should aim to be back in Glasgow to help with freshers preparations was discussed. Unfortunately other universities were not targeted but this can continue throughout the year instead. I. McAthur will design a new poster for other universities and show it to the board next week. Scratch night was a success and more night-time social events should occur. STaG bear should have antlers was the general consensus.
4) New Talent Nights
Splitting auditionees according to talent and STaG age was difficult and perhaps a new system needs to be developed. There is a social on the 3rd October at 7:30pm in Coopers and the board should attend if possible! C. Felstead volunteered to be the board rep and everyone agreed this was a good idea. The aftershow party will be at A. Rutherford’s flat but people will meet in the beer bar prior to going. A facebook event will be made.
D. Di Rollo has had cast dropouts already and asked the board’s opinion on drafting in other people instead – this was felt to be fine as long as the parts they were given were smaller ones.
5) STaG Nights
The film showing didn’t attract that many people however L. Monkman is sending it to those who did not make it. There is a visit to the venue on the 28th between 5 and 7pm. So far there has only been one proposal but more are expected. The committee has been formed. The launch night is going to be the 28th October. A poster is being designed after discussion tonight.
6) STaG Studio
No proposals so far
7) 1st Year Reps
3 interested so far. The deadline for applications is October 14th. The positions will be decided upon by reading the blurbs sent in.
8) Stroke Association
No interest so far, it will go in the newsletter again this week.
9) Social
Disaster – it hasn’t been in the newsletter yet. A FB event will be made tonight and the board should all attend. The bar will be stocked by C. Felstead and G. Bennett-Lurie tomorrow.
10) Theatre Trip
Please book tickets!
11) Board Trip
I. McArthur is investigating the cottage further. Board members are reminded to fill in the doodle.
12) Anselm meeting/G12
There will be an emphasis on collaboration between STaG and the theatre department, could mention the writers group and ask if anyone in the dept would be interested in helping/running a session. The relationship needs to be maintained for the future.
In Attendance: Aidan Rutherford, Catherine Goldstone, Cerne Felstead, Dominic Di Rollo, Harriet Allan, Isobel, Sam Gregson, Tom Pennock, Donal Keenan, Gillian Bennett-Lurie, Lisa Taylor
Apologies: Erik Igelström
Agenda
1) Much Ado About Nothing
2) Mark Westbrook workshop
3) Freshers Week Post-Mortem
4) New Talent Nights
5) STaG Nights
6) STaG Studio
7) 1st Year Reps
8) Stroke Association
9) Social
10) Theatre trip
11) Board Trip
12) Anselm/G12 Meeting
1) Much Ado About Nothing
Josh was excited about the number of people that came to audition. The casting will be donetonight and people will be alerted as to their success tomorrow. L. taylor has asked questions about the space and has been told front of house and bar staff will be provided and we are able to do our own box office as well as set our own ticket prices. The board decided the tickets will be £8(£6) and for school groups a special offer of paying £50 for groups of 10 will also be advertised. There is a 50 seat capacity and free press tickets will be given away.
2) Mark Westbrook
A free workshop has been offered to STaG and can be done on anything we choose. The board discussed having it related to Shakespeare as it seems to fit the theme of this semester or possibly to do with play writing. This will be opened up to the whole membership. C. Felstead will ask for opinions of the workshop and we will review it next week.
3) Freshers Week PM
D. Keenan felt it went well but that the freshers helpers were involved too early in the process and this meant that plans were confused and hectic. The board discussed having the option for helpers to be on the stall with a board member too as flyering in the rain is a bit depressing. The BBQ was a success but STaG ball was not – this will be saved for the elections in the summer. The flyers were well received even though they cost 4x more than usual – this was felt to be worth it. C. Felstead feels we shouldn’t try to skimp on money over freshers week as it is the most exciting time for students and we need to be attractive to them. The idea of having different flyers for the stall and the street was discussed.
The idea of setting a guideline for when board members should aim to be back in Glasgow to help with freshers preparations was discussed. Unfortunately other universities were not targeted but this can continue throughout the year instead. I. McAthur will design a new poster for other universities and show it to the board next week. Scratch night was a success and more night-time social events should occur. STaG bear should have antlers was the general consensus.
4) New Talent Nights
Splitting auditionees according to talent and STaG age was difficult and perhaps a new system needs to be developed. There is a social on the 3rd October at 7:30pm in Coopers and the board should attend if possible! C. Felstead volunteered to be the board rep and everyone agreed this was a good idea. The aftershow party will be at A. Rutherford’s flat but people will meet in the beer bar prior to going. A facebook event will be made.
D. Di Rollo has had cast dropouts already and asked the board’s opinion on drafting in other people instead – this was felt to be fine as long as the parts they were given were smaller ones.
5) STaG Nights
The film showing didn’t attract that many people however L. Monkman is sending it to those who did not make it. There is a visit to the venue on the 28th between 5 and 7pm. So far there has only been one proposal but more are expected. The committee has been formed. The launch night is going to be the 28th October. A poster is being designed after discussion tonight.
6) STaG Studio
No proposals so far
7) 1st Year Reps
3 interested so far. The deadline for applications is October 14th. The positions will be decided upon by reading the blurbs sent in.
8) Stroke Association
No interest so far, it will go in the newsletter again this week.
9) Social
Disaster – it hasn’t been in the newsletter yet. A FB event will be made tonight and the board should all attend. The bar will be stocked by C. Felstead and G. Bennett-Lurie tomorrow.
10) Theatre Trip
Please book tickets!
11) Board Trip
I. McArthur is investigating the cottage further. Board members are reminded to fill in the doodle.
12) Anselm meeting/G12
There will be an emphasis on collaboration between STaG and the theatre department, could mention the writers group and ask if anyone in the dept would be interested in helping/running a session. The relationship needs to be maintained for the future.
Saturday, 24 September 2011
Minutes 19th September 2011
Minutes: Monday 19th September 2011
In Attendance: C. Felstead, S. Gregson, L. Monkman, T. Pennock, E. Igelström, I. McArthur, A. Rutherford, C. Goldstone, D. Di Rollo, H. Allan, D. Keenan, L. Taylor, G. Bennett-Lurie
Agenda
1) New Talent
2) Much Ado
3) STaG Nights
4) Studio Slots
5) New Works
6) Stroke Association/ Arriva
7) Website
8) Theatre Trip Socials
9) Board Trip
10) AOB
1) New Talent
Auditions went well and lots of people turned up. They seemed happy with having a panel of 5 people to audition to. Casts have been emailed to directors and workshops will be held to determine parts. There will be a budget meeting at 2pm on Tuesday in the STaG room. A. Rutherford is thinking about tech possibilities and L. Taylor will get the dimmer rack by the 1st October. C. Felstead suggested another social for the casts which will be held on either the 30th September or the 2nd October in Coopers from 7.30pm. An after show party could be held at A. Rutherford’s flat but this is to be confirmed. E. Igelström will start memberising the casts as soon as possible. Publicity plans are mainly to poster unions and halls however the possibility of a mention on a radio show was also discussed. A Facebook event will be made closer to the time.
2) Much Ado
The venue has been booked from the 28th November – 3rd December and the shows will be on from Wednesday to Saturday. There are approximately 50 seats but this could be increased. L. Taylor will find out all the information about the box office and the advertising of the show on the space’s website. The total cost will be about £900. We are able to determine our own ticket prices for the show. We will try to get as much publicity and reviews as possible before the show starts. I. McArthur is writing a press release and a photoshoot will be held as soon as possible after casting for publicity photos. A budget meeting is being planned.
3) STaG Nights
L. Monkman has had a few responses so far regarding joining the committee. She is going to show the film Belleville Rendez-Vous on Thursday in the STaG room and then base discussion for the festival around it. There is a visit to the Flying Duck on the 28th September between 5pm and 7pm. L. Monkman is also applying for grants/funding for the shows.
4) Studio Slots
The STaG room as a theatre space was discussed and it was suggested a proposal deadline should be set for people to perform something. It will be like a full studio slot and will be a relatively small scale production due to the size of the STaG room. A vote was taken and the majority voted in favour of this. The deadline has been set at 14th October and the performance dates will be the 9th and 10th November. L. Taylor is writing the blurb for the newsletter.
5) New Works
L. Taylor will book The Space as the venue and provisional dates were set. The proposal deadline was suggested as being the 6th January and people will be informed by the 11th/12th January as to their success. The show week will be the 15th-18th February.
6) Stroke Association/ Arriva
The board is in favour of doing the Spooky stewarding. It will be advertised in the newsletter to gauge interest and after this H. Allan will organise meetings etc.
Arriva now want us to perform a small scale panto on a bus. The board wasn’t in favour of this as it is extremely different to the original idea that was suggested to us.
7) Website
Deadline for finished site is the 3rd October.
8) Theatre Trip Socials
C. Felstead will suggest a trip to see Kes to D. Keenan
9) Board Trip
Prices are expensive for anywhere more interesting than Stirling. C. Felstead will investigate the rules for the SRC bus test. A date change to the 4th November was suggested.
10) AOB
O’Couture has been suggested as a possible space. S. Gregson will go and look at it.
Freshers p/m will be next week.
QMU/SRC affiliation is being completed this week.
Mark Westbrook offered a free ‘masterclass’ to STaG which we may look into.
In Attendance: C. Felstead, S. Gregson, L. Monkman, T. Pennock, E. Igelström, I. McArthur, A. Rutherford, C. Goldstone, D. Di Rollo, H. Allan, D. Keenan, L. Taylor, G. Bennett-Lurie
Agenda
1) New Talent
2) Much Ado
3) STaG Nights
4) Studio Slots
5) New Works
6) Stroke Association/ Arriva
7) Website
8) Theatre Trip Socials
9) Board Trip
10) AOB
1) New Talent
Auditions went well and lots of people turned up. They seemed happy with having a panel of 5 people to audition to. Casts have been emailed to directors and workshops will be held to determine parts. There will be a budget meeting at 2pm on Tuesday in the STaG room. A. Rutherford is thinking about tech possibilities and L. Taylor will get the dimmer rack by the 1st October. C. Felstead suggested another social for the casts which will be held on either the 30th September or the 2nd October in Coopers from 7.30pm. An after show party could be held at A. Rutherford’s flat but this is to be confirmed. E. Igelström will start memberising the casts as soon as possible. Publicity plans are mainly to poster unions and halls however the possibility of a mention on a radio show was also discussed. A Facebook event will be made closer to the time.
2) Much Ado
The venue has been booked from the 28th November – 3rd December and the shows will be on from Wednesday to Saturday. There are approximately 50 seats but this could be increased. L. Taylor will find out all the information about the box office and the advertising of the show on the space’s website. The total cost will be about £900. We are able to determine our own ticket prices for the show. We will try to get as much publicity and reviews as possible before the show starts. I. McArthur is writing a press release and a photoshoot will be held as soon as possible after casting for publicity photos. A budget meeting is being planned.
3) STaG Nights
L. Monkman has had a few responses so far regarding joining the committee. She is going to show the film Belleville Rendez-Vous on Thursday in the STaG room and then base discussion for the festival around it. There is a visit to the Flying Duck on the 28th September between 5pm and 7pm. L. Monkman is also applying for grants/funding for the shows.
4) Studio Slots
The STaG room as a theatre space was discussed and it was suggested a proposal deadline should be set for people to perform something. It will be like a full studio slot and will be a relatively small scale production due to the size of the STaG room. A vote was taken and the majority voted in favour of this. The deadline has been set at 14th October and the performance dates will be the 9th and 10th November. L. Taylor is writing the blurb for the newsletter.
5) New Works
L. Taylor will book The Space as the venue and provisional dates were set. The proposal deadline was suggested as being the 6th January and people will be informed by the 11th/12th January as to their success. The show week will be the 15th-18th February.
6) Stroke Association/ Arriva
The board is in favour of doing the Spooky stewarding. It will be advertised in the newsletter to gauge interest and after this H. Allan will organise meetings etc.
Arriva now want us to perform a small scale panto on a bus. The board wasn’t in favour of this as it is extremely different to the original idea that was suggested to us.
7) Website
Deadline for finished site is the 3rd October.
8) Theatre Trip Socials
C. Felstead will suggest a trip to see Kes to D. Keenan
9) Board Trip
Prices are expensive for anywhere more interesting than Stirling. C. Felstead will investigate the rules for the SRC bus test. A date change to the 4th November was suggested.
10) AOB
O’Couture has been suggested as a possible space. S. Gregson will go and look at it.
Freshers p/m will be next week.
QMU/SRC affiliation is being completed this week.
Mark Westbrook offered a free ‘masterclass’ to STaG which we may look into.
Wednesday, 14 September 2011
Minutes Monday 12th September 2011
Minutes: Monday 12th September 2011
In Attendance: C. Felstead, S. Gregson, L. Monkman, T. Pennock, E. Igelström, I. McArthur, A. Rutherford, C. Goldstone, D. Di Rollo, H. Allan, D. Keenan,
Apologies: L. Taylor, G. Bennett-Lurie
Agenda
1) Freshers’ Week
2) Much Ado
3) Website
4) Play Reading/Writing Group
5) New Talent Nights
6) Snack Rota
7) STaG Nights
8) Newsletter
9) Board Trip
10) AOB
1) Freshers’ Week
The stall (number 67 in Bute Hall) will be decorated at 9am by C. Felstead and D. Keenan, T. Pennock will bring the money box at 9.30am. It will be a very orange stall with bunting, posters, reviews and a banner. D. Keenan has made a rota for the board to be on the stall which he read out to the board. The process for memberising was discussed and the board decided to have people fill out their name, matric number and email address on a sheet of paper and the stall helpers will make the cards up for them. A separate sheet for the mailing list will also be available. C. Felstead stressed the importance of being happy and helpful for the freshers.
I. McArthur will email Simon Murray about speaking to freshers after their introductory lecture.
2) Much Ado
So far the board feels they may use the studio L. Taylor works at for the venue – it has a capacity of 50 people so the show will run over 4 nights as it is Shakespeare and so likely to be popular. It will cost approximately £150 per night including the get in days. Publicity plans have started and a designer for the poster will be advertised for in the newsletter. The auditions will be on the 25th and 26th September in the GU.
3) Website
Put on hold for freshers, work will continue afterwards.
4) Play reading/writing Group
Good response so far. It will be advertised in the newsletter. It will probably be on a Tuesday. C. Felstead will keep in touch with the organizers to check progress.
5) NTN
Blurb in newsletter about having old STaG members in the shows too however the importance of new members getting larger roles will also be emphasised.
6) Snack Rota
H. Allan will make and email out a rota for semester 1 as soon as possible.
7) STaG Nights
C. Felstead expressed her shock at how close it was. The proposal deadline is the 5th October and the first proposal has been received already. L. Monkman will set a date for writers and tech to visit the Flying Duck. The budget meeting will be held on the 13th at 5pm in the STaG room.
8) Newsletter
1st year board reps will be advertised for however they will not be picked until after NTN. The deadline to apply is the 15th October. Aidan will write the advert.
9) Board Trip
Perhaps the weekend of the 28th October? G. Bennet-Lurie was chosen to look into it (because she wasn’t there to object).
10) AOB
I. McArthur has looked into various grants to assist in turning the STaG room into a studio space. She is still doing this as the Creative Scotland grant system is quite complex.
D. Di Rollo is looking for contacts within high schools to put on workshops as part of community theatre projects.
In Attendance: C. Felstead, S. Gregson, L. Monkman, T. Pennock, E. Igelström, I. McArthur, A. Rutherford, C. Goldstone, D. Di Rollo, H. Allan, D. Keenan,
Apologies: L. Taylor, G. Bennett-Lurie
Agenda
1) Freshers’ Week
2) Much Ado
3) Website
4) Play Reading/Writing Group
5) New Talent Nights
6) Snack Rota
7) STaG Nights
8) Newsletter
9) Board Trip
10) AOB
1) Freshers’ Week
The stall (number 67 in Bute Hall) will be decorated at 9am by C. Felstead and D. Keenan, T. Pennock will bring the money box at 9.30am. It will be a very orange stall with bunting, posters, reviews and a banner. D. Keenan has made a rota for the board to be on the stall which he read out to the board. The process for memberising was discussed and the board decided to have people fill out their name, matric number and email address on a sheet of paper and the stall helpers will make the cards up for them. A separate sheet for the mailing list will also be available. C. Felstead stressed the importance of being happy and helpful for the freshers.
I. McArthur will email Simon Murray about speaking to freshers after their introductory lecture.
2) Much Ado
So far the board feels they may use the studio L. Taylor works at for the venue – it has a capacity of 50 people so the show will run over 4 nights as it is Shakespeare and so likely to be popular. It will cost approximately £150 per night including the get in days. Publicity plans have started and a designer for the poster will be advertised for in the newsletter. The auditions will be on the 25th and 26th September in the GU.
3) Website
Put on hold for freshers, work will continue afterwards.
4) Play reading/writing Group
Good response so far. It will be advertised in the newsletter. It will probably be on a Tuesday. C. Felstead will keep in touch with the organizers to check progress.
5) NTN
Blurb in newsletter about having old STaG members in the shows too however the importance of new members getting larger roles will also be emphasised.
6) Snack Rota
H. Allan will make and email out a rota for semester 1 as soon as possible.
7) STaG Nights
C. Felstead expressed her shock at how close it was. The proposal deadline is the 5th October and the first proposal has been received already. L. Monkman will set a date for writers and tech to visit the Flying Duck. The budget meeting will be held on the 13th at 5pm in the STaG room.
8) Newsletter
1st year board reps will be advertised for however they will not be picked until after NTN. The deadline to apply is the 15th October. Aidan will write the advert.
9) Board Trip
Perhaps the weekend of the 28th October? G. Bennet-Lurie was chosen to look into it (because she wasn’t there to object).
10) AOB
I. McArthur has looked into various grants to assist in turning the STaG room into a studio space. She is still doing this as the Creative Scotland grant system is quite complex.
D. Di Rollo is looking for contacts within high schools to put on workshops as part of community theatre projects.
Tuesday, 6 September 2011
Minutes 29th August 2011
Minutes: Monday 29th August 2011
In Attendance: C. Felstead, S. Gregson, L. Taylor, L. Monkman, T. Pennock, E. Igelström, I. McArthur
Apologies: Aidan Rutherford, Catherine Goldstone, Dominic Di Rollo, Harriet Allan, Donal Keenan, Gillian Bennett-Lurie
Agenda
1) A Stone’s Throw Budget
2) Freshers’ Week
3) New Talent Nights
4) Mark Wstbrook Workshops
5) STaG Room clear-up
6) Website
7) G12 and Venues
8) AOB
1) A Stone’s Throw Budget
The Fringe show ‘A Stone’s Throw’, the post mortem of which will be held next week (5th September 2011), overall was a successful production. However overspending was deemed to be a failure of the show which needs to be addressed in order to make sure that future productions do not repeat this issue.
Overspending on production was due to a lack of overseeing of cash flow. A budget of £150 for set, props and costumes was decided on and agreed by directors, financial secretary and production managers at the production’s financial meeting. By the end of the production £480 had been spent on set, props and costumes. This overspending was unintentional however still a significant amount over the original allocated for the production.
Firstly, discussion on how and whether to recover costs was discussed. One solution that was considered was that those involved in the production should recover at least some of the costs. However after some discussion it was decided that STaG would take the hit as the board unanimously felt that passing on these costs would be too harsh especially considering the fact that it would be students and recent graduates who would have to pay as well as those who were oblivious to the original budget.
Next, the board discussed how to reduce the chances of this incident happening in the future. The following ideas were suggested: Emphasis from the financial secretary on the consequences of overspending and on fundraising money; treating old members of STaG as new members to ensure no assumptions on their knowledge of STaG specific budgeting are made; making sure that everyone involved in the production is aware of the budget allocated to the show.
It was decided that T. Pennock would send an email to the directors letting them know: of the decision on STaG recovering costs; to make them aware of the regret of the board that this overspending had happened; and to clarify the financial decisions and cash
flow throughout the production to prepare for discussions at the post mortem where finance is almost inevitably going to come up.
2) Freshers’ Week
Events and scheduling for the coming freshers’ week were discussed.
It was decided that no events for freshers should be held on the Monday of freshers’ week as not enough notice and advertising would be possible to make numbers large enough.
Two workshops will take place; one in the QMU run by S. Gregson and I. McArthur introducing freshers to the society with games, warm-ups and script readings and one in the GUU run by T. Pennock and E. Igelstrom on improv. Times and dates for both venues would need to be confirmed.
During the week a BBQ will take place outside the STaG room where food will be free and drinks will be sold in the STaG room. The BBQ should be at a suitable time to allow a natural flow into the night.
A scratch night will be held in the STaG room with L. Taylor to seek people for the line-up. S. Gregson suggested that the line-up be light hearted and fun.
STaG will have a stall at the freshers fair on Tuesday and Wednesday with a rota yet to be set for board members to man/woman the stall. Board members were chosen as they would more likely be in a better position to explain the ins and outs of STaG.
It was decided that the board would also best be suited to set the agenda/ events for freshers’ week with freshers’ helpers providing help to STaG and freshers and acting as friendly faces around campus.
A social for freshers’ helpers on Sunday 11th September was decided on to let people mingle before embarking on the mental week ahead. A short chat about the week and what to do would also be provided along with a written blurb on the society so that all helpers can be fully informed. This blurb could be written by D. Keenan.
Flyers are still needed for freshers’ week the design was discussed with L. Monkman coming up with the origami format and I. McArthur writing the flyer.
Membership cards are to be brought back and handed out on signing up along with a STaG badge as ordered by C. Felstead. The membership cards should include an expiry date, name and member no.
Shifty bear is to make an appearance with potentially a hunter tracking him down throughout the day, a wanted sign would mention no rewards but a small reward for taking a snap shot of the bear would be given.
Auditions for New Talent Nights will be held on either Saturday 17th or Sunday 18th September in the STaG room with C. Felstead to check suitability of directors.
Things still to be done include: Stocking the bar and T-Shirt printing. Friday 1pm in the STaG room was allocated for T-Shirt printing. No names for the T-shirts was decided upon as this may come across as cliquey and a lot more effort would be required.
To keep freshers interested and around it weas decided that the week following freshers’ week should include a freshers social.
A budget of £150 will be allocated for freshers’ week.
A note to the mature students should be written by C. Felstead explaining the timetable for upcoming events to give them some notice of potential disruption.
3) New Talent Nights
C. Felstead has emailed information to all the directors of NTNs which will be held on Monday 11th and Tuesday 12th September in the GUU debates chamber. Auditions will be held on either Saturday 17th or Sunday 18th September in the STaG room with C. Felstead to check suitability of directors. It is important that STaG board members are present to hang about and make sure that everyone is comfortable at the auditions. L. Monkman and I McArthur are to be the two board members to audition freshers.
I. McArthur informed the board that she was struggling to find designers for the NTN poster.
4) Mark Wstbrook Workshops
Mark Westbrook has approached STaG with interest to provide his workshops to STaG members at a reduced price from£125 to £85. The Board have asked Mark Westbrook to reduce his offer of £85 for 8 sessions to £75 with the idea of STaG reducing it further to £55 by subsidising the workshops.
The board voted in favour of the workshops.
5) STaG Room clear-up
All belongings have been asked to be picked up by Wednesday 31st August to allow for a clear-up on Wednesday 7th September. Everyone is encouraged to bring nibbles, smiles and black bin bags. L. Taylor will bring her car to allow items to be taken to the tip. An IKEA trip was arranged for Tuesday 5th September.
6) Website
A quick update on the website was requested. The website is progressing smoothly and is due to be completed before freshers week begins.
7) G12 and Venues
S. Gregson has contacted the theatre department with regards to the James Arnott Theatre. The department are reluctant to allow STaG any use of the theatre in the first semester and very little in the second. A few emails have been sent to Anselm the head of department and the board are awaiting a reply. Some time will be given to allow a reply. Further discussion on ideas for how to take the matter of the theatre further if no progress is made with the theatre department, these include: asking for support from the SRC; getting the various student media groups involved; asking for advice from Charles Kennedy with regards to taking the issue up with the university; starting a petition and campaign.
A visit to the Argyle studio was arranged. The Argyle theatre is a possible venue for STaG’s first mainstage with an estimated capacity of 60-70 and banked seating.
8) AOB None.
In Attendance: C. Felstead, S. Gregson, L. Taylor, L. Monkman, T. Pennock, E. Igelström, I. McArthur
Apologies: Aidan Rutherford, Catherine Goldstone, Dominic Di Rollo, Harriet Allan, Donal Keenan, Gillian Bennett-Lurie
Agenda
1) A Stone’s Throw Budget
2) Freshers’ Week
3) New Talent Nights
4) Mark Wstbrook Workshops
5) STaG Room clear-up
6) Website
7) G12 and Venues
8) AOB
1) A Stone’s Throw Budget
The Fringe show ‘A Stone’s Throw’, the post mortem of which will be held next week (5th September 2011), overall was a successful production. However overspending was deemed to be a failure of the show which needs to be addressed in order to make sure that future productions do not repeat this issue.
Overspending on production was due to a lack of overseeing of cash flow. A budget of £150 for set, props and costumes was decided on and agreed by directors, financial secretary and production managers at the production’s financial meeting. By the end of the production £480 had been spent on set, props and costumes. This overspending was unintentional however still a significant amount over the original allocated for the production.
Firstly, discussion on how and whether to recover costs was discussed. One solution that was considered was that those involved in the production should recover at least some of the costs. However after some discussion it was decided that STaG would take the hit as the board unanimously felt that passing on these costs would be too harsh especially considering the fact that it would be students and recent graduates who would have to pay as well as those who were oblivious to the original budget.
Next, the board discussed how to reduce the chances of this incident happening in the future. The following ideas were suggested: Emphasis from the financial secretary on the consequences of overspending and on fundraising money; treating old members of STaG as new members to ensure no assumptions on their knowledge of STaG specific budgeting are made; making sure that everyone involved in the production is aware of the budget allocated to the show.
It was decided that T. Pennock would send an email to the directors letting them know: of the decision on STaG recovering costs; to make them aware of the regret of the board that this overspending had happened; and to clarify the financial decisions and cash
flow throughout the production to prepare for discussions at the post mortem where finance is almost inevitably going to come up.
2) Freshers’ Week
Events and scheduling for the coming freshers’ week were discussed.
It was decided that no events for freshers should be held on the Monday of freshers’ week as not enough notice and advertising would be possible to make numbers large enough.
Two workshops will take place; one in the QMU run by S. Gregson and I. McArthur introducing freshers to the society with games, warm-ups and script readings and one in the GUU run by T. Pennock and E. Igelstrom on improv. Times and dates for both venues would need to be confirmed.
During the week a BBQ will take place outside the STaG room where food will be free and drinks will be sold in the STaG room. The BBQ should be at a suitable time to allow a natural flow into the night.
A scratch night will be held in the STaG room with L. Taylor to seek people for the line-up. S. Gregson suggested that the line-up be light hearted and fun.
STaG will have a stall at the freshers fair on Tuesday and Wednesday with a rota yet to be set for board members to man/woman the stall. Board members were chosen as they would more likely be in a better position to explain the ins and outs of STaG.
It was decided that the board would also best be suited to set the agenda/ events for freshers’ week with freshers’ helpers providing help to STaG and freshers and acting as friendly faces around campus.
A social for freshers’ helpers on Sunday 11th September was decided on to let people mingle before embarking on the mental week ahead. A short chat about the week and what to do would also be provided along with a written blurb on the society so that all helpers can be fully informed. This blurb could be written by D. Keenan.
Flyers are still needed for freshers’ week the design was discussed with L. Monkman coming up with the origami format and I. McArthur writing the flyer.
Membership cards are to be brought back and handed out on signing up along with a STaG badge as ordered by C. Felstead. The membership cards should include an expiry date, name and member no.
Shifty bear is to make an appearance with potentially a hunter tracking him down throughout the day, a wanted sign would mention no rewards but a small reward for taking a snap shot of the bear would be given.
Auditions for New Talent Nights will be held on either Saturday 17th or Sunday 18th September in the STaG room with C. Felstead to check suitability of directors.
Things still to be done include: Stocking the bar and T-Shirt printing. Friday 1pm in the STaG room was allocated for T-Shirt printing. No names for the T-shirts was decided upon as this may come across as cliquey and a lot more effort would be required.
To keep freshers interested and around it weas decided that the week following freshers’ week should include a freshers social.
A budget of £150 will be allocated for freshers’ week.
A note to the mature students should be written by C. Felstead explaining the timetable for upcoming events to give them some notice of potential disruption.
3) New Talent Nights
C. Felstead has emailed information to all the directors of NTNs which will be held on Monday 11th and Tuesday 12th September in the GUU debates chamber. Auditions will be held on either Saturday 17th or Sunday 18th September in the STaG room with C. Felstead to check suitability of directors. It is important that STaG board members are present to hang about and make sure that everyone is comfortable at the auditions. L. Monkman and I McArthur are to be the two board members to audition freshers.
I. McArthur informed the board that she was struggling to find designers for the NTN poster.
4) Mark Wstbrook Workshops
Mark Westbrook has approached STaG with interest to provide his workshops to STaG members at a reduced price from£125 to £85. The Board have asked Mark Westbrook to reduce his offer of £85 for 8 sessions to £75 with the idea of STaG reducing it further to £55 by subsidising the workshops.
The board voted in favour of the workshops.
5) STaG Room clear-up
All belongings have been asked to be picked up by Wednesday 31st August to allow for a clear-up on Wednesday 7th September. Everyone is encouraged to bring nibbles, smiles and black bin bags. L. Taylor will bring her car to allow items to be taken to the tip. An IKEA trip was arranged for Tuesday 5th September.
6) Website
A quick update on the website was requested. The website is progressing smoothly and is due to be completed before freshers week begins.
7) G12 and Venues
S. Gregson has contacted the theatre department with regards to the James Arnott Theatre. The department are reluctant to allow STaG any use of the theatre in the first semester and very little in the second. A few emails have been sent to Anselm the head of department and the board are awaiting a reply. Some time will be given to allow a reply. Further discussion on ideas for how to take the matter of the theatre further if no progress is made with the theatre department, these include: asking for support from the SRC; getting the various student media groups involved; asking for advice from Charles Kennedy with regards to taking the issue up with the university; starting a petition and campaign.
A visit to the Argyle studio was arranged. The Argyle theatre is a possible venue for STaG’s first mainstage with an estimated capacity of 60-70 and banked seating.
8) AOB None.
Wednesday, 8 June 2011
Minutes 6th June 2011
Minutes 6th June 2011
Viturally In Attendance: Aidan Rutherford added Catherine Goldstone, Cerne Felstead, Dominic Di Rollo, Erik Igelström, Harriet Allan, Isobel, Sam Gregson, Tom Pennock, Donal Keenan, Gillian Bennett-Lurie
Virtual Apologies: Lisa Taylor
Agenda
1) Much Ado About Nothing
2) Which Shoes
3) A Stone’s Throw
4) New Talent Nights
5) AOB
Donal Keenan “I brought snacks for myself”
Erik Igelström “welcome to the board meeting OF THE FUTURE”
1) Much Ado About Nothing
[5:40:41 PM] Cerne Felstead: Erik do we have the blurb thing sorted?
[5:40:45 PM] Erik Igelström: yes, Josh sent me one today
[5:43:26 PM] Cerne Felstead: right... auditions... Josh suggested sat 24th 12-2pm, sat 24th 6-8pm and sun 25th 1-3pm (Sept that is) The board all agrees they are fine, now we just need to book. We want two rooms for each one in the GUU
[5:45:54 PM] Gillian Bennett Lurie: yeah, we were thinking the big one that was used for the bar at the ball and the one used for auditioning in one flew
[5:45:59 PM] Cerne Felstead: the reading room and the library? in guu
[5:46:36 PM] Sam Gregson: ok
[5:47:51 PM] Cerne Felstead: Sam book?
[5:47:58 PM] Sam Gregson: yeah I’ll do it, is it open atm?
[5:48:08 PM] Cerne Felstead: not today… but tomorrow I think yes. As for the venue for much ado… Sam has emailed g12 but they haven’t got back yet
[5:48:50 PM] Gillian Bennett Lurie: and if we don't get that?
[5:48:53 PM] Cerne Felstead: we can leave it a few more days then seeing as it was the weekend
[5:49:12 PM] Sam Gregson: Last time I emailed they said they would have everything sorted mid May
[5:49:29 PM] Cerne Felstead: which is good news for us, they should be able to take a booking from us pretty soon, we'll just have to keep bugging them.. because I think there are few other options Gillian :S
[5:50:10 PM] Sam Gregson: Should I reply to Cottiers and say it’s too expensive?
[5:50:33 PM] Gillian Bennett Lurie: that govan one sounded like a nicely priced alternative, though I know not everyone is happy about the location...
[5:50:44 PM] Cerne Felstead: yeah I think you should Sam.. maybe he will make it cheaper ... go for the whole " we student" thing
[5:50:51 PM] Sam Gregson: what’s the govan one called?
[5:51:06 PM] Cerne Felstead: yeah I am also not sure it has any tech in the govan one
[5:51:13 PM] Harriet Allan: and it rules out Sunday performances cos of the subway
[5:51:14 PM] Cerne Felstead: Pearce institute Sam, linlithgow theatre. I think its defo worth a phone up and asking about their tech capacities. it is VERY cheap
[5:52:23 PM] Sam Gregson: the Pearce is not really a proper working theatre by the looks of it
[5:52:24 PM] Tom Pennock: what's the capacity of the govan place?
[5:52:34 PM] Gillian Bennett Lurie: about 100 I think?
[5:52:36 PM] Sam Gregson: Not sure they have a box office etc.
[5:53:08 PM] Tom Pennock: sounds ok for capacity then, that's about what the ramshorn has isn't it
[5:53:12 PM] Cerne Felstead: Yeah. I think if Sam rings them and finds out more while we await g12 reply that would be best for now
[5:54:02 PM] Sam Gregson: when I went to the Pearce about a year ago they were throwing out their seating bank, what have they got now?
[5:54:09 PM] Cerne Felstead: I don’t know... the photo on their website shows a seating bank still
[5:54:31 PM] Sam Gregson: It seems pretty rubbish
[5:56:39 PM] Cerne Felstead: We will await the G12 reply and Sam will ring. Also I round a nice place in RSAMD but I was thinking it might be a bit shit for josh to just put on a play in his own school
[5:58:08 PM] Sam Gregson: Also we've considered the RSAMD before and mostly found that they don't like letting ppl use it in term time but I shall email
2) Which Shoes
[5:59:22 PM] Cerne Felstead: just wanted to let everyone know that we/Catherine got the video in fine. Can we advertise in the newsletter how people can watch it Erik?
[5:59:46 PM] Erik Igelström: yes
[5:59:47 PM] Tom Pennock: there's a video of it on YouTube http://www.youtube.com/watch?v=uN_DrjeKKcc it's just one of the cast members brought a camera with him and turned it on in the corner I think
[6:01:06 PM] Catherine Goldstone: I have the official footage saved on my computer, would you like me to send it anywhere else? it's quite large
[6:01:17 PM] Cerne Felstead: if you can send it? but i'm not sure how
[6:02:43 PM] Erik Igelström: surely we'd want to put up the proper one then
[6:02:49 PM] Catherine Goldstone: onto YouTube?
[6:03:09 PM] Cerne Felstead: I think we should wait until all the nts stuff is over with otherwise they might get annoyed
[6:03:19 PM] Catherine Goldstone: would you like me to try and upload it after it's been broadcast?
[6:03:33 PM] Cerne Felstead: yeah if you can... but only afterwards. Cool so Issy is sending Erik thing for the blurb for actual showing by nts
3) A Stone’s Throw
[6:04:54 PM] Cerne Felstead: we made £230 fundraising at face painting yesterday! which is amazing :) The main problem with AST at the moment is finding a flat... I was wondering whether we could maybe put something in the newsletter... like do you or any of your friends have a flat we could rent during the fringe? We would obviously cover rent and pay extra to make it worth their while. The main problem is the flats advertised online are all really posh, luxury holiday flat types and really expensive.. whereas we want to target students away for the summer who we can give a bit of money to. so I thought newsletter might be a good idea. I’ll write up a blurb for you Erik!
[6:07:05 PM] Erik Igelström: newsletter is probably a good idea
[6:08:23 PM] Cerne Felstead: any suggestions peeps just email me!
[6:08:50 PM] Tom Pennock: is there any worth in my looking around newsagents and the like in Edinburgh for adverts?
[6:09:19 PM] Aidan Rutherford: I’ve been keeping an eye out but most seem really expensive
[6:10:30 PM] Cerne Felstead: well I’ll keep up the search… you too Tom and Aidan in edin thanks! I’ll write the blurb for the newsletter. I would also like to advertise the walk we are doing to Edinburgh in the newsletter as well
[6:13:27 PM] Erik Igelström: Loads of important stuff in this newsletter it seems...
4) New Talent Nights
[6:14:58 PM] Cerne Felstead: right did you all get the email about wind in the willows? I think (as you can tell by my email) that it would be great
[6:16:05 PM] Donal Keenan: well it pretty much ticks every box and we know the format works as best as poss. from last year (provided directors are good)
[6:16:39 PM] Cerne Felstead: right so would we all be ok with 2 nights of the same play?
[6:17:27 PM] Tom Pennock: will we make them both use the same script?
[6:17:45 PM] Cerne Felstead: no they can use whichever script they like.. like last year, they both used different ones
[6:17:50 PM] Sam Gregson: I propose we advertise as soon as FW starts which means that we'll need a poster made before then
[6:17:54 PM] Catherine Goldstone: is there another script available?
[6:18:13 PM] Tom Pennock: not that I’m aware of. Although I think Callum wrote his own script last year
[6:18:31 PM] Isobel: I'm on the poster, but I just need performance dates and venue confirmed.
[6:18:39 PM] Donal Keenan: Definitely advertise at start of FW, its good to be able to give freshers info when they ask you about society
[6:18:45 PM] Catherine Goldstone: we could give them the same script and say that they can edit or add to it as much as they want? (provided they don't take away or add to the time)
[6:19:09 PM] Cerne Felstead: yes Catherine that’s what we did last year and it worked well. We can also say on the poster that it is an AA Milne adaptation which sounds good .Who is in favour of 2 nights same play 2 directors 2 casts.. wind in willows?
*Everyone was in favour of 2 nights, same play, 2 directors, 2 casts*
[6:20:50 PM] Cerne Felstead: so now dates... I was thinking 10th and 11th October like last year because that is a Monday and Tuesday and the GUU debates chamber is free to hire on those days. We have to find out if it is available though.
[6:21:56 PM] Sam Gregson: I might as well have a look when I go down for the auditions
[6:22:18 PM] Isobel: This is a good idea also because, Freshers event audience wise, you're not competing with as many stupid drinking and doughnut eating competitions...
[6:22:54 PM] Cerne Felstead: also they need time to put it all together but not too long so it doesn’t clash with anything else
[6:23:16 PM] Cerne Felstead: yeah so Sam will book guu for this as well
[6:23:23 PM] Sam Gregson: What about auditions then? Sunday, STaG room?
[6:24:16 PM] Isobel: 80-odd folk to audition...
[6:24:26 PM] Cerne Felstead: I think it was done over one day as I did it and I don’t remember going twice it was a long day but id rather get it done over one day. I think we might get MORE people if we have it over two days… and we don’t really need/want more people
[6:25:40 PM] Gillian Bennett Lurie: but if there are other things of interest going on at that particular time? Are we not better off giving freshers more of a chance to get involved?
[6:25:49 PM] Sam Gregson: What about the process was that too daunting for newbies?
[6:26:11 PM] Cerne Felstead: I really think we don’t need more people. I don’t think we could handle it
[6:26:13 PM] Donal Keenan: It was pretty scary not gonna lie
[6:26:27 PM] Tom Pennock: the auditions last year were from 2-7pm
[6:26:44 PM] Cerne Felstead: can we sort out time and date before process. Shall we say Sunday 18th 1pm? I don’t think we should say when it is "until" as if you just write start time more people are likely to turn up at the beginning otherwise people turn up right at the end
[6:28:10 PM] Tom Pennock: maybe give an earlier until time? People might get the impression that if it starts at 1 and they can't make it at 1 then there's no point showing up
[6:28:36 PM] Erik Igelström: Donal, just a quick question, do you want to keep advertising for freshers helpers in the newsletter?
[6:28:38 PM] Cerne Felstead: ok what if we say 1pm-4pm but will actually go on longer (secretly)
[6:29:29 PM] Donal Keenan: Well last week got a few more people in. I think we've got a big enough number to do it now but more wouldn't hurt - what do you guys think?
[6:29:49 PM] Tom Pennock: I think we should only have an extra hour at the end
[6:30:07 PM] Cerne Felstead: right so NTS auditions to clarify will be Sunday 18th sep 1pm-4pm
[6:30:28 PM] Erik Igelström: these are the "official" dates presumably?
[6:30:39 PM] Tom Pennock: last year's was planned 2-7pm, I don't know how busy it was
[6:30:44 PM] Sam Gregson: then they will be annoyed if it overruns
[6:30:55 PM] Catherine Goldstone: well surely it'll only overrun if they turn up late
[6:30:55 PM] Cerne Felstead: we just had to stay until everyone was done
[6:30:56 PM] Erik Igelström: just make sure they tell us at the start, Sam?
[6:31:23 PM] Cerne Felstead: yeah we always say those who need to leave early can go first
[6:31:46 PM] Sam Gregson: people might just be annoyed in general if it "over runs"?
[6:31:48 PM] Tom Pennock: maybe we should give a time that we expect it'll take? if we can produce such a time i.e. "you'll be there half an hour" or something
[6:32:14 PM] Aidan Rutherford: might be a good idea just to put up posters which say it's likely to over run?
[6:32:15 PM] Cerne Felstead: hmm well tom it is so different for everyone, like for the first person and the last person there could be hours in between. I agree with Aidan
[6:32:45 PM] Gillian Bennett Lurie: well I was there for about an hour last time - practicing etc can take a while
[6:33:05 PM] Sam Gregson: ppl generally turn up at the beginning and leave when they’re done which could be 30 min later or 5 hrs later
[6:34:05 PM] Cerne Felstead: I think if people are willing to do it they will stay and they usually do
[6:34:21 PM] Tom Pennock: freshers will probably be less likely to complain and more likely to just not bother
[6:34:26 PM] Sam Gregson: no cos we didn't give a time, but people might be angry anyway
[6:34:27 PM] Catherine Goldstone: exactly. I think it could be ok as long as we don't make them stay ridiculous hours over the time we've advertised, they can't get too angry over half an hour or something, it's sort of expected that the process will be sporadic and take a long time
[6:35:18 PM] Gillian Bennett Lurie: I can't imagine them being angry if they are auditioning for a part and they see the decision of roles as in our hands
[6:36:20 PM] Cerne Felstead: auditions will be Sunday 18th sep 2pm-7pm
[6:36:24 PM] Erik Igelström: as long as lots of people don't come right before 7 and thus make overrunning even more likely
[6:36:42 PM] Sam Gregson: its not half an hour for audition though, it could be hours, it gets so busy
[6:37:00 PM] Cerne Felstead: yes Sam is right is could be hours... but people did it last year and I don’t see it as a problem
[6:37:21 PM] Gillian Bennett Lurie: also the waiting gives them time to get to know other auditionees
[6:37:39 PM] Cerne Felstead: ok next... the process of the auditions: Last year we had 3 board members do it but we were thinking it would be good to let the directors see the talent… they would not get a say in who gets who but just see them so they can remember when they are putting people into roles
[6:38:52 PM] Gillian Bennett Lurie: yeh I think it would be really good if the directors could see who they'd be working with
[6:39:20 PM] Cerne Felstead: so how I posit it would work... would be 2 board members rate the people good, ok, bad, and then they get equally split into two piles with equal talent and given to directors… directors then place their given actors into roles
[6:39:54 PM] Aidan Rutherford: but directors could also rate people but not split them up
[6:40:14 PM] Isobel: It's cruel but necessary...
[6:40:26 PM] Cerne Felstead: so maybe we could have just one board member and two directors
[6:41:14 PM] Gillian Bennett Lurie: I agree if it's a massive group of us its a bit much
[6:41:47 PM] Tom Pennock: what input do the directors have in splitting up the actors?
[6:41:53 PM] Aidan Rutherford: none
[6:41:56 PM] Isobel: I reckon you need one or two people working the waiting room areas, giving out the form for fillings in personal details, answering any questions, friendly face etc.
[6:42:10 PM] Sam Gregson: the directors have no input in the splitting
[6:42:12 PM] Erik Igelström: so in that case splitting is up to the one board member?
[6:42:17 PM] Catherine Goldstone: yeah a friendly face would help make it all less intimidating
[6:42:17 PM] Cerne Felstead: yes just one director per play watching
[6:42:49 PM] Cerne Felstead: I think board members can help organise people outside. Is everyone ok with that?
*Everyone agreed*
[6:44:02 PM] Cerne Felstead: we need to write a blurb for the newsletter to advertise for the directors, anyone up for the challenge? It has to sound fun and make clear that it is about FUN!!
[6:44:31 PM] Isobel: I'm happy to do it.
[6:44:39 PM] Cerne Felstead: great thanks Issy! So you'll send that to Erik. By the way everyone... there is a deadline of 4pm Tuesday to send anything to Erik for the newsletter just so you all know… So Issy will email Erik the blurb for newsletter and will pass it by me first.
5) AOB
[6:48:02 PM] Isobel: Sam - once you know you've got GU booked for WITW performance, can you email me and then I can bash oot this froggy poster?
[6:48:24 PM] Sam Gregson: yep sure :)
[6:48:25 PM] Cerne Felstead: don’t forget the toad in the hole issy
*People felt the skype meeting went well despite being a little surreal.*
[6:51:23 PM] Cerne Felstead: yes website meeting 10th at 4pm
[6:51:29 PM] Cerne Felstead: BOARD MEETING 13TH 5:30PM
[6:51:46 PM] Cerne Felstead: meeting adjourned
*We need to change the names of who can book at the QMU*
Viturally In Attendance: Aidan Rutherford added Catherine Goldstone, Cerne Felstead, Dominic Di Rollo, Erik Igelström, Harriet Allan, Isobel, Sam Gregson, Tom Pennock, Donal Keenan, Gillian Bennett-Lurie
Virtual Apologies: Lisa Taylor
Agenda
1) Much Ado About Nothing
2) Which Shoes
3) A Stone’s Throw
4) New Talent Nights
5) AOB
Donal Keenan “I brought snacks for myself”
Erik Igelström “welcome to the board meeting OF THE FUTURE”
1) Much Ado About Nothing
[5:40:41 PM] Cerne Felstead: Erik do we have the blurb thing sorted?
[5:40:45 PM] Erik Igelström: yes, Josh sent me one today
[5:43:26 PM] Cerne Felstead: right... auditions... Josh suggested sat 24th 12-2pm, sat 24th 6-8pm and sun 25th 1-3pm (Sept that is) The board all agrees they are fine, now we just need to book. We want two rooms for each one in the GUU
[5:45:54 PM] Gillian Bennett Lurie: yeah, we were thinking the big one that was used for the bar at the ball and the one used for auditioning in one flew
[5:45:59 PM] Cerne Felstead: the reading room and the library? in guu
[5:46:36 PM] Sam Gregson: ok
[5:47:51 PM] Cerne Felstead: Sam book?
[5:47:58 PM] Sam Gregson: yeah I’ll do it, is it open atm?
[5:48:08 PM] Cerne Felstead: not today… but tomorrow I think yes. As for the venue for much ado… Sam has emailed g12 but they haven’t got back yet
[5:48:50 PM] Gillian Bennett Lurie: and if we don't get that?
[5:48:53 PM] Cerne Felstead: we can leave it a few more days then seeing as it was the weekend
[5:49:12 PM] Sam Gregson: Last time I emailed they said they would have everything sorted mid May
[5:49:29 PM] Cerne Felstead: which is good news for us, they should be able to take a booking from us pretty soon, we'll just have to keep bugging them.. because I think there are few other options Gillian :S
[5:50:10 PM] Sam Gregson: Should I reply to Cottiers and say it’s too expensive?
[5:50:33 PM] Gillian Bennett Lurie: that govan one sounded like a nicely priced alternative, though I know not everyone is happy about the location...
[5:50:44 PM] Cerne Felstead: yeah I think you should Sam.. maybe he will make it cheaper ... go for the whole " we student" thing
[5:50:51 PM] Sam Gregson: what’s the govan one called?
[5:51:06 PM] Cerne Felstead: yeah I am also not sure it has any tech in the govan one
[5:51:13 PM] Harriet Allan: and it rules out Sunday performances cos of the subway
[5:51:14 PM] Cerne Felstead: Pearce institute Sam, linlithgow theatre. I think its defo worth a phone up and asking about their tech capacities. it is VERY cheap
[5:52:23 PM] Sam Gregson: the Pearce is not really a proper working theatre by the looks of it
[5:52:24 PM] Tom Pennock: what's the capacity of the govan place?
[5:52:34 PM] Gillian Bennett Lurie: about 100 I think?
[5:52:36 PM] Sam Gregson: Not sure they have a box office etc.
[5:53:08 PM] Tom Pennock: sounds ok for capacity then, that's about what the ramshorn has isn't it
[5:53:12 PM] Cerne Felstead: Yeah. I think if Sam rings them and finds out more while we await g12 reply that would be best for now
[5:54:02 PM] Sam Gregson: when I went to the Pearce about a year ago they were throwing out their seating bank, what have they got now?
[5:54:09 PM] Cerne Felstead: I don’t know... the photo on their website shows a seating bank still
[5:54:31 PM] Sam Gregson: It seems pretty rubbish
[5:56:39 PM] Cerne Felstead: We will await the G12 reply and Sam will ring. Also I round a nice place in RSAMD but I was thinking it might be a bit shit for josh to just put on a play in his own school
[5:58:08 PM] Sam Gregson: Also we've considered the RSAMD before and mostly found that they don't like letting ppl use it in term time but I shall email
2) Which Shoes
[5:59:22 PM] Cerne Felstead: just wanted to let everyone know that we/Catherine got the video in fine. Can we advertise in the newsletter how people can watch it Erik?
[5:59:46 PM] Erik Igelström: yes
[5:59:47 PM] Tom Pennock: there's a video of it on YouTube http://www.youtube.com/watch?v=uN_DrjeKKcc it's just one of the cast members brought a camera with him and turned it on in the corner I think
[6:01:06 PM] Catherine Goldstone: I have the official footage saved on my computer, would you like me to send it anywhere else? it's quite large
[6:01:17 PM] Cerne Felstead: if you can send it? but i'm not sure how
[6:02:43 PM] Erik Igelström: surely we'd want to put up the proper one then
[6:02:49 PM] Catherine Goldstone: onto YouTube?
[6:03:09 PM] Cerne Felstead: I think we should wait until all the nts stuff is over with otherwise they might get annoyed
[6:03:19 PM] Catherine Goldstone: would you like me to try and upload it after it's been broadcast?
[6:03:33 PM] Cerne Felstead: yeah if you can... but only afterwards. Cool so Issy is sending Erik thing for the blurb for actual showing by nts
3) A Stone’s Throw
[6:04:54 PM] Cerne Felstead: we made £230 fundraising at face painting yesterday! which is amazing :) The main problem with AST at the moment is finding a flat... I was wondering whether we could maybe put something in the newsletter... like do you or any of your friends have a flat we could rent during the fringe? We would obviously cover rent and pay extra to make it worth their while. The main problem is the flats advertised online are all really posh, luxury holiday flat types and really expensive.. whereas we want to target students away for the summer who we can give a bit of money to. so I thought newsletter might be a good idea. I’ll write up a blurb for you Erik!
[6:07:05 PM] Erik Igelström: newsletter is probably a good idea
[6:08:23 PM] Cerne Felstead: any suggestions peeps just email me!
[6:08:50 PM] Tom Pennock: is there any worth in my looking around newsagents and the like in Edinburgh for adverts?
[6:09:19 PM] Aidan Rutherford: I’ve been keeping an eye out but most seem really expensive
[6:10:30 PM] Cerne Felstead: well I’ll keep up the search… you too Tom and Aidan in edin thanks! I’ll write the blurb for the newsletter. I would also like to advertise the walk we are doing to Edinburgh in the newsletter as well
[6:13:27 PM] Erik Igelström: Loads of important stuff in this newsletter it seems...
4) New Talent Nights
[6:14:58 PM] Cerne Felstead: right did you all get the email about wind in the willows? I think (as you can tell by my email) that it would be great
[6:16:05 PM] Donal Keenan: well it pretty much ticks every box and we know the format works as best as poss. from last year (provided directors are good)
[6:16:39 PM] Cerne Felstead: right so would we all be ok with 2 nights of the same play?
[6:17:27 PM] Tom Pennock: will we make them both use the same script?
[6:17:45 PM] Cerne Felstead: no they can use whichever script they like.. like last year, they both used different ones
[6:17:50 PM] Sam Gregson: I propose we advertise as soon as FW starts which means that we'll need a poster made before then
[6:17:54 PM] Catherine Goldstone: is there another script available?
[6:18:13 PM] Tom Pennock: not that I’m aware of. Although I think Callum wrote his own script last year
[6:18:31 PM] Isobel: I'm on the poster, but I just need performance dates and venue confirmed.
[6:18:39 PM] Donal Keenan: Definitely advertise at start of FW, its good to be able to give freshers info when they ask you about society
[6:18:45 PM] Catherine Goldstone: we could give them the same script and say that they can edit or add to it as much as they want? (provided they don't take away or add to the time)
[6:19:09 PM] Cerne Felstead: yes Catherine that’s what we did last year and it worked well. We can also say on the poster that it is an AA Milne adaptation which sounds good .Who is in favour of 2 nights same play 2 directors 2 casts.. wind in willows?
*Everyone was in favour of 2 nights, same play, 2 directors, 2 casts*
[6:20:50 PM] Cerne Felstead: so now dates... I was thinking 10th and 11th October like last year because that is a Monday and Tuesday and the GUU debates chamber is free to hire on those days. We have to find out if it is available though.
[6:21:56 PM] Sam Gregson: I might as well have a look when I go down for the auditions
[6:22:18 PM] Isobel: This is a good idea also because, Freshers event audience wise, you're not competing with as many stupid drinking and doughnut eating competitions...
[6:22:54 PM] Cerne Felstead: also they need time to put it all together but not too long so it doesn’t clash with anything else
[6:23:16 PM] Cerne Felstead: yeah so Sam will book guu for this as well
[6:23:23 PM] Sam Gregson: What about auditions then? Sunday, STaG room?
[6:24:16 PM] Isobel: 80-odd folk to audition...
[6:24:26 PM] Cerne Felstead: I think it was done over one day as I did it and I don’t remember going twice it was a long day but id rather get it done over one day. I think we might get MORE people if we have it over two days… and we don’t really need/want more people
[6:25:40 PM] Gillian Bennett Lurie: but if there are other things of interest going on at that particular time? Are we not better off giving freshers more of a chance to get involved?
[6:25:49 PM] Sam Gregson: What about the process was that too daunting for newbies?
[6:26:11 PM] Cerne Felstead: I really think we don’t need more people. I don’t think we could handle it
[6:26:13 PM] Donal Keenan: It was pretty scary not gonna lie
[6:26:27 PM] Tom Pennock: the auditions last year were from 2-7pm
[6:26:44 PM] Cerne Felstead: can we sort out time and date before process. Shall we say Sunday 18th 1pm? I don’t think we should say when it is "until" as if you just write start time more people are likely to turn up at the beginning otherwise people turn up right at the end
[6:28:10 PM] Tom Pennock: maybe give an earlier until time? People might get the impression that if it starts at 1 and they can't make it at 1 then there's no point showing up
[6:28:36 PM] Erik Igelström: Donal, just a quick question, do you want to keep advertising for freshers helpers in the newsletter?
[6:28:38 PM] Cerne Felstead: ok what if we say 1pm-4pm but will actually go on longer (secretly)
[6:29:29 PM] Donal Keenan: Well last week got a few more people in. I think we've got a big enough number to do it now but more wouldn't hurt - what do you guys think?
[6:29:49 PM] Tom Pennock: I think we should only have an extra hour at the end
[6:30:07 PM] Cerne Felstead: right so NTS auditions to clarify will be Sunday 18th sep 1pm-4pm
[6:30:28 PM] Erik Igelström: these are the "official" dates presumably?
[6:30:39 PM] Tom Pennock: last year's was planned 2-7pm, I don't know how busy it was
[6:30:44 PM] Sam Gregson: then they will be annoyed if it overruns
[6:30:55 PM] Catherine Goldstone: well surely it'll only overrun if they turn up late
[6:30:55 PM] Cerne Felstead: we just had to stay until everyone was done
[6:30:56 PM] Erik Igelström: just make sure they tell us at the start, Sam?
[6:31:23 PM] Cerne Felstead: yeah we always say those who need to leave early can go first
[6:31:46 PM] Sam Gregson: people might just be annoyed in general if it "over runs"?
[6:31:48 PM] Tom Pennock: maybe we should give a time that we expect it'll take? if we can produce such a time i.e. "you'll be there half an hour" or something
[6:32:14 PM] Aidan Rutherford: might be a good idea just to put up posters which say it's likely to over run?
[6:32:15 PM] Cerne Felstead: hmm well tom it is so different for everyone, like for the first person and the last person there could be hours in between. I agree with Aidan
[6:32:45 PM] Gillian Bennett Lurie: well I was there for about an hour last time - practicing etc can take a while
[6:33:05 PM] Sam Gregson: ppl generally turn up at the beginning and leave when they’re done which could be 30 min later or 5 hrs later
[6:34:05 PM] Cerne Felstead: I think if people are willing to do it they will stay and they usually do
[6:34:21 PM] Tom Pennock: freshers will probably be less likely to complain and more likely to just not bother
[6:34:26 PM] Sam Gregson: no cos we didn't give a time, but people might be angry anyway
[6:34:27 PM] Catherine Goldstone: exactly. I think it could be ok as long as we don't make them stay ridiculous hours over the time we've advertised, they can't get too angry over half an hour or something, it's sort of expected that the process will be sporadic and take a long time
[6:35:18 PM] Gillian Bennett Lurie: I can't imagine them being angry if they are auditioning for a part and they see the decision of roles as in our hands
[6:36:20 PM] Cerne Felstead: auditions will be Sunday 18th sep 2pm-7pm
[6:36:24 PM] Erik Igelström: as long as lots of people don't come right before 7 and thus make overrunning even more likely
[6:36:42 PM] Sam Gregson: its not half an hour for audition though, it could be hours, it gets so busy
[6:37:00 PM] Cerne Felstead: yes Sam is right is could be hours... but people did it last year and I don’t see it as a problem
[6:37:21 PM] Gillian Bennett Lurie: also the waiting gives them time to get to know other auditionees
[6:37:39 PM] Cerne Felstead: ok next... the process of the auditions: Last year we had 3 board members do it but we were thinking it would be good to let the directors see the talent… they would not get a say in who gets who but just see them so they can remember when they are putting people into roles
[6:38:52 PM] Gillian Bennett Lurie: yeh I think it would be really good if the directors could see who they'd be working with
[6:39:20 PM] Cerne Felstead: so how I posit it would work... would be 2 board members rate the people good, ok, bad, and then they get equally split into two piles with equal talent and given to directors… directors then place their given actors into roles
[6:39:54 PM] Aidan Rutherford: but directors could also rate people but not split them up
[6:40:14 PM] Isobel: It's cruel but necessary...
[6:40:26 PM] Cerne Felstead: so maybe we could have just one board member and two directors
[6:41:14 PM] Gillian Bennett Lurie: I agree if it's a massive group of us its a bit much
[6:41:47 PM] Tom Pennock: what input do the directors have in splitting up the actors?
[6:41:53 PM] Aidan Rutherford: none
[6:41:56 PM] Isobel: I reckon you need one or two people working the waiting room areas, giving out the form for fillings in personal details, answering any questions, friendly face etc.
[6:42:10 PM] Sam Gregson: the directors have no input in the splitting
[6:42:12 PM] Erik Igelström: so in that case splitting is up to the one board member?
[6:42:17 PM] Catherine Goldstone: yeah a friendly face would help make it all less intimidating
[6:42:17 PM] Cerne Felstead: yes just one director per play watching
[6:42:49 PM] Cerne Felstead: I think board members can help organise people outside. Is everyone ok with that?
*Everyone agreed*
[6:44:02 PM] Cerne Felstead: we need to write a blurb for the newsletter to advertise for the directors, anyone up for the challenge? It has to sound fun and make clear that it is about FUN!!
[6:44:31 PM] Isobel: I'm happy to do it.
[6:44:39 PM] Cerne Felstead: great thanks Issy! So you'll send that to Erik. By the way everyone... there is a deadline of 4pm Tuesday to send anything to Erik for the newsletter just so you all know… So Issy will email Erik the blurb for newsletter and will pass it by me first.
5) AOB
[6:48:02 PM] Isobel: Sam - once you know you've got GU booked for WITW performance, can you email me and then I can bash oot this froggy poster?
[6:48:24 PM] Sam Gregson: yep sure :)
[6:48:25 PM] Cerne Felstead: don’t forget the toad in the hole issy
*People felt the skype meeting went well despite being a little surreal.*
[6:51:23 PM] Cerne Felstead: yes website meeting 10th at 4pm
[6:51:29 PM] Cerne Felstead: BOARD MEETING 13TH 5:30PM
[6:51:46 PM] Cerne Felstead: meeting adjourned
*We need to change the names of who can book at the QMU*
Thursday, 2 June 2011
Minutes 1st June 2011
STaG Board Meeting 5:30pm 01/06/11
In attendance: C. Felstead, C. Goldstone, S. Gregson, E. Igelström, I. McArthur, T. Pennock, A. Rutherford
Apologies: H. Allan, G. Bennett-Lurie, D. Di Rollo, D. Keenan, L. Monkman, L. Taylor
Agenda
• Much Ado About Nothing Mainstage
• ‘Which Shoes do you Choose?’
• A Stone’s Throw
• The STaG Ball
• Archives
• Freshers’ Week
• New Talent Nights
• Facebook-gate
• Our Next Meeting
• A.O.B
C. Felstead raised the concern that in view of the percentage of board members in attendance, holding a meeting may be unconstitutional. T. Pennock took out his calculator and in fact, the numbers were sufficient to go ahead.
Much Ado About Nothing Mainstage
C. Felstead requested that J. Payne (director of Much Ado)’s request for some extra help in the form of crew/asst. Direc. be advertised in the newsletter. E. Igelström will do this. It was suggested that some basic questions about why applicants were interested in the role be included to make the process more selective, with a deadline for application.
The board agreed that they all enjoy reading E. Igelström’s newsletters.
In terms of finding a mainstage venue, S. Gregson explained having investigated using the James Arnott Theatre, The Ramshorn and Cottiers, the final of which he had recently visited. P. Sneddon, manager of Cottiers, quoted S. Gregson £1,800 for a week’s use of the space, not including staff costs, of which there would unavoidably be some. S. Gregson also explained that the theatre does not have its own box office, meaning ticket sales would be entirely the responsibility of STaG. C. Felstead pointed out that this was very expensive compared to other venues rented in the past.
With regards to use of the Ramshorn theatre, S. Gregson has been given the date of July 31st for its proposed closure, making it an especially unlikely option. A. Rutherford pointed out that the theatre may be looking to sell some of its equipment, and that STaG may want to investigate this later in the year.
Staff at the James Arnott informed S. Gregson that the entire year’s schedule must be worked out before it can be made available to outside parties such as STaG. This, they pointed out, may take some time. S. Gregson will pursue this further. An additional concern raised was that rehearsal time in the James Arnott may be ‘bitty’, with very few larger slots of several consecutive hours available.
A.Rutherford and I. McArthur expressed an interest in finding a smaller venue, in which shows could run for slightly longer. S. Gregson pointed out the importance of using a larger, official theatre space for STaG’s mainstage for benefit of show, spectator, performer and STaG’s reputation. C. Felstead pointed out that adequate stage size was also important for a mainstage production.
A. Rutherford suggested looking into using Athenium on Buchanan st, an older theatre which, he explained, may or may not still be in use. S. Gregson said he would look into this.
C. Felstead passed on J. Payne’s suggested dates for Much Ado About Nothing auditions. The board agreed, with these being at the very beginning of the year, immediately after Freshers’ Week, that to make them a week later would be beneficial. This will be posed to J. Payne as an alternative.
Production week dates were discussed, with Mon 21st-Sat 26th November preferable. It was pointed out that previous mainstage audiences may have suffered because of early December production weeks, causing exam clashes.
‘Which Shoes do you Choose?’
A.Cordier and cast were congratulated on a successful performance. There were some concerns expressed that the video footage may not be ready in time for submittal to NTS. A. Cordier was contacted about this, and it is the responsibility of C. Goldstone to see it is sent as quickly as possible.
A Stone’s Throw
C. Felstead explained that a flat is still being looked for in Edinburgh, although there is currently one promising lead. The board were told that a press show version of A Stone’s Throw will be put on at The Arches, inviting primarily people in the industry in order to gain feedback on the piece and that more news would follow on this.
In addition, an open-air version of A Stone’s Throw will be performed at Solace Festival, South Lanarkshire on the 26th June. STaG Members are encouraged to go in support and watch this performance.
Just before the start of the Fringe, a fundraising walk from Glasgow to Edinburgh will take place. Volunteers should express their interest to someone on the A Stone’s Throw team soon.
The board were informed that the A Stone’s Throw website will be launched on 9th June, in time for publication of the Fringe guide (which will advertise the site alongside the play).
Additional fundraising ideas include those appealing to children in particular such as face-painting and S. MacDonald’s coin spiral idea. It was suggested that these could take place alongside West End Festival events. C. Felstead also mentioned the possibility of an origami workshop for children. S. Gregson pointed out that something of an origami expert, and a good amount of organisation would be required. C. Felstead assured the board that care would be taken in doing this for any fundraising idea executed.
The STaG Ball
The ball was declared a success with good attendance on a par with the last three years.
C. Felstead pointed out that anyone wishing to cash cheques should do so soon before the official signatories change. E. Igelström agreed to inform people of this in the newsletter.
C. Felstead pointed out that there was food wastage at the ball. A. Rutherford suggested more of a per-head food plan and itemised budget for next year’s ball.
Mixed feelings were expressed about the quality of the photographer, although the redundancy of his keyring stall was unanimously agreed on.
Archives
C. Felstead reminded the group that an Archive meeting will be held on Friday at 4pm, with location TBC. This will be emailed once known.
Freshers’ Week
It was pointed out that without D. Keenan in attendance it was difficult to move forward with any bigger decisions, however it was agreed that he should continue to seek helpers and delegate tasks.
A.Rutherford raised concerns about the time it might take to print t-shirts in time for Freshers’ Week. The benefits of both in-house and online printing services were discussed. The board are reminded to buy t-shirts (orange only for Freshers’ Week) in preparation for Freshers’ Week.
C. Felstead showed an enthusiasm for the return of hoodies. S. Gregson expressed a dislike for hoodies. No one conclusion was made.
New Talent
It was acknowledged that Roald Dahl’s stories has previously been a popular idea. C. Felstead aired concerns that a decision needed to be made over the summer in readiness for the new academic year, and yet paradoxically this was the hardest time to get the whole board together at once. It was agreed that those in attendance would have to make an attempt at making a decision, and emailing absentees to check for concerns/issues.
S. Gregson pointed out the importance of the rehearsal process in terms of conveying a sense of professionalism and knowledge, as well as a sense of fun, to those new to STaG.
Three plays proposed were James and the Giant Peach, Charlie and the Chocolate Factory and Fantastic Mr. Fox. Some issues with the above were raised. E. Igelström introduced the idea of using A.A. Milne’s adaptation of The Wind in the Willows, Toad of Toad Hall which appealed to him because of its creative malleability, large cast, and chorus of a flexible size.
The board agreed that, regardless of play, it was very important to carefully choose directors who would be supportive, well-organised and friendly, as the ‘face of STaG’ for Freshers involved in New Talent. It was agreed that, as in the past, the G.U Debates Chamber is ideal for the performance of the New Talent work.
It was agreed that the board would examine the Toad of Toad Hall script, discuss it and make a decision as part of A.O.B.
Facebook-gate
Changes on Facebook threatening the safety of STaG’s online collection of photos, wall-posts and other history were angrily moaned about by all.
In particular, C. Felstead pointed out the value of all the posts on the original Facebook group created several years ago by R. Jones, particularly with regards to helping build the archives. She suggested attempting to save this information. A.Rutherford explained that this was indeed possible. T. Pennock will attempt to save, back-up and if possible transfer the photos that may disappear. E. Igelström pointed out that when the group eventually is terminated in favour of a ‘Page’, someone will actually win Last Person to Post Wins. The thought of this made everyone momentarily very uncomfortable.
Next Meeting
C.Felstead asked for a response to the idea of an online meeting whereby the board members available to do so could convene online from their respective locations. Skype was suggested as the preferred medium for this and typing far better than attempting to source microphones etc. A.Rutherford agreed to organise this and contact the relevant parties.
A.O.B
S. Gregson informed the board that after exploring another avenue via MSA, Estates and Buildings have approved the idea for STaG to install their own doorbell. He explained that STaG could, contrary to previous beliefs, organise this themselves. S. Gregson agreed to be in charge of taking the next relevant steps with this.
A. Rutherford outlined the research he had done into getting himself a Working at Heights certificate, allowing STaG to carry out more of their own technical work in different venues, without the need to pay for an in-house member of staff. It was suggested, with the vastly varying prices of these (between £25 and £700) that A.Rutherford would contact some prospective theatres asking what level and quality of certificate they normally ask for, so that no money is wasted investing in the wrong course.
I. McArthur expressed a need for more permanent photographer so that rehearsals and performances were better and more consistently documented for publicity and archival purposes. After different suggestions, E. Igelstöm and S. Gregson were selected as best-suited in-board members to help with this when available to do so. Although the possibility of using photographers from past events was not dismissed. I. McArthur will make a more concise contact list of potential photographers for current and future use.
A. Rutherford raised the possibility of looking into liability insurance with regards to technical work. It was agreed that this was worth researching and he will do so.
I. McArthur mentioned some ideas surrounding a temporary events licence, and it was concluded that this was best outlined later in the academic year when more board members could be in attendance and all the legal documentation to hand.
S. Gregson expressed an interest in building some staging for the STaG Room in its future use as a studio space. Research has revealed buying rather than making it would be very expensive. S. Gregson also mentioned the importance of sourcing a blackout curtain for the space. S. Gregson and E. Igelström both agreed that STaG could benefit from investment in a better set of power tools. A. Rutherford explained some of the elements required to make staging soundproof.
E. Igelström and S. Gregson returned with a copy of the proposed play text The Toad of Toad Hall for New Talent nights and, after examining it and discussing its potential, all agreed that it was very well suited. The board agreed to contact absentees so that they might express any concerns about this choice should they have them.
A meeting about the website will be held Thurs, 5pm in the STaG Room. An additional meeting about the Archives will be held on Friday 3rd at 4pm, with location TBC by C. Felstead. The next general board meeting will be online, on the evening of Monday 6th June. A. Rutherford will contact board members with more information on how this will be organised.
In attendance: C. Felstead, C. Goldstone, S. Gregson, E. Igelström, I. McArthur, T. Pennock, A. Rutherford
Apologies: H. Allan, G. Bennett-Lurie, D. Di Rollo, D. Keenan, L. Monkman, L. Taylor
Agenda
• Much Ado About Nothing Mainstage
• ‘Which Shoes do you Choose?’
• A Stone’s Throw
• The STaG Ball
• Archives
• Freshers’ Week
• New Talent Nights
• Facebook-gate
• Our Next Meeting
• A.O.B
C. Felstead raised the concern that in view of the percentage of board members in attendance, holding a meeting may be unconstitutional. T. Pennock took out his calculator and in fact, the numbers were sufficient to go ahead.
Much Ado About Nothing Mainstage
C. Felstead requested that J. Payne (director of Much Ado)’s request for some extra help in the form of crew/asst. Direc. be advertised in the newsletter. E. Igelström will do this. It was suggested that some basic questions about why applicants were interested in the role be included to make the process more selective, with a deadline for application.
The board agreed that they all enjoy reading E. Igelström’s newsletters.
In terms of finding a mainstage venue, S. Gregson explained having investigated using the James Arnott Theatre, The Ramshorn and Cottiers, the final of which he had recently visited. P. Sneddon, manager of Cottiers, quoted S. Gregson £1,800 for a week’s use of the space, not including staff costs, of which there would unavoidably be some. S. Gregson also explained that the theatre does not have its own box office, meaning ticket sales would be entirely the responsibility of STaG. C. Felstead pointed out that this was very expensive compared to other venues rented in the past.
With regards to use of the Ramshorn theatre, S. Gregson has been given the date of July 31st for its proposed closure, making it an especially unlikely option. A. Rutherford pointed out that the theatre may be looking to sell some of its equipment, and that STaG may want to investigate this later in the year.
Staff at the James Arnott informed S. Gregson that the entire year’s schedule must be worked out before it can be made available to outside parties such as STaG. This, they pointed out, may take some time. S. Gregson will pursue this further. An additional concern raised was that rehearsal time in the James Arnott may be ‘bitty’, with very few larger slots of several consecutive hours available.
A.Rutherford and I. McArthur expressed an interest in finding a smaller venue, in which shows could run for slightly longer. S. Gregson pointed out the importance of using a larger, official theatre space for STaG’s mainstage for benefit of show, spectator, performer and STaG’s reputation. C. Felstead pointed out that adequate stage size was also important for a mainstage production.
A. Rutherford suggested looking into using Athenium on Buchanan st, an older theatre which, he explained, may or may not still be in use. S. Gregson said he would look into this.
C. Felstead passed on J. Payne’s suggested dates for Much Ado About Nothing auditions. The board agreed, with these being at the very beginning of the year, immediately after Freshers’ Week, that to make them a week later would be beneficial. This will be posed to J. Payne as an alternative.
Production week dates were discussed, with Mon 21st-Sat 26th November preferable. It was pointed out that previous mainstage audiences may have suffered because of early December production weeks, causing exam clashes.
‘Which Shoes do you Choose?’
A.Cordier and cast were congratulated on a successful performance. There were some concerns expressed that the video footage may not be ready in time for submittal to NTS. A. Cordier was contacted about this, and it is the responsibility of C. Goldstone to see it is sent as quickly as possible.
A Stone’s Throw
C. Felstead explained that a flat is still being looked for in Edinburgh, although there is currently one promising lead. The board were told that a press show version of A Stone’s Throw will be put on at The Arches, inviting primarily people in the industry in order to gain feedback on the piece and that more news would follow on this.
In addition, an open-air version of A Stone’s Throw will be performed at Solace Festival, South Lanarkshire on the 26th June. STaG Members are encouraged to go in support and watch this performance.
Just before the start of the Fringe, a fundraising walk from Glasgow to Edinburgh will take place. Volunteers should express their interest to someone on the A Stone’s Throw team soon.
The board were informed that the A Stone’s Throw website will be launched on 9th June, in time for publication of the Fringe guide (which will advertise the site alongside the play).
Additional fundraising ideas include those appealing to children in particular such as face-painting and S. MacDonald’s coin spiral idea. It was suggested that these could take place alongside West End Festival events. C. Felstead also mentioned the possibility of an origami workshop for children. S. Gregson pointed out that something of an origami expert, and a good amount of organisation would be required. C. Felstead assured the board that care would be taken in doing this for any fundraising idea executed.
The STaG Ball
The ball was declared a success with good attendance on a par with the last three years.
C. Felstead pointed out that anyone wishing to cash cheques should do so soon before the official signatories change. E. Igelström agreed to inform people of this in the newsletter.
C. Felstead pointed out that there was food wastage at the ball. A. Rutherford suggested more of a per-head food plan and itemised budget for next year’s ball.
Mixed feelings were expressed about the quality of the photographer, although the redundancy of his keyring stall was unanimously agreed on.
Archives
C. Felstead reminded the group that an Archive meeting will be held on Friday at 4pm, with location TBC. This will be emailed once known.
Freshers’ Week
It was pointed out that without D. Keenan in attendance it was difficult to move forward with any bigger decisions, however it was agreed that he should continue to seek helpers and delegate tasks.
A.Rutherford raised concerns about the time it might take to print t-shirts in time for Freshers’ Week. The benefits of both in-house and online printing services were discussed. The board are reminded to buy t-shirts (orange only for Freshers’ Week) in preparation for Freshers’ Week.
C. Felstead showed an enthusiasm for the return of hoodies. S. Gregson expressed a dislike for hoodies. No one conclusion was made.
New Talent
It was acknowledged that Roald Dahl’s stories has previously been a popular idea. C. Felstead aired concerns that a decision needed to be made over the summer in readiness for the new academic year, and yet paradoxically this was the hardest time to get the whole board together at once. It was agreed that those in attendance would have to make an attempt at making a decision, and emailing absentees to check for concerns/issues.
S. Gregson pointed out the importance of the rehearsal process in terms of conveying a sense of professionalism and knowledge, as well as a sense of fun, to those new to STaG.
Three plays proposed were James and the Giant Peach, Charlie and the Chocolate Factory and Fantastic Mr. Fox. Some issues with the above were raised. E. Igelström introduced the idea of using A.A. Milne’s adaptation of The Wind in the Willows, Toad of Toad Hall which appealed to him because of its creative malleability, large cast, and chorus of a flexible size.
The board agreed that, regardless of play, it was very important to carefully choose directors who would be supportive, well-organised and friendly, as the ‘face of STaG’ for Freshers involved in New Talent. It was agreed that, as in the past, the G.U Debates Chamber is ideal for the performance of the New Talent work.
It was agreed that the board would examine the Toad of Toad Hall script, discuss it and make a decision as part of A.O.B.
Facebook-gate
Changes on Facebook threatening the safety of STaG’s online collection of photos, wall-posts and other history were angrily moaned about by all.
In particular, C. Felstead pointed out the value of all the posts on the original Facebook group created several years ago by R. Jones, particularly with regards to helping build the archives. She suggested attempting to save this information. A.Rutherford explained that this was indeed possible. T. Pennock will attempt to save, back-up and if possible transfer the photos that may disappear. E. Igelström pointed out that when the group eventually is terminated in favour of a ‘Page’, someone will actually win Last Person to Post Wins. The thought of this made everyone momentarily very uncomfortable.
Next Meeting
C.Felstead asked for a response to the idea of an online meeting whereby the board members available to do so could convene online from their respective locations. Skype was suggested as the preferred medium for this and typing far better than attempting to source microphones etc. A.Rutherford agreed to organise this and contact the relevant parties.
A.O.B
S. Gregson informed the board that after exploring another avenue via MSA, Estates and Buildings have approved the idea for STaG to install their own doorbell. He explained that STaG could, contrary to previous beliefs, organise this themselves. S. Gregson agreed to be in charge of taking the next relevant steps with this.
A. Rutherford outlined the research he had done into getting himself a Working at Heights certificate, allowing STaG to carry out more of their own technical work in different venues, without the need to pay for an in-house member of staff. It was suggested, with the vastly varying prices of these (between £25 and £700) that A.Rutherford would contact some prospective theatres asking what level and quality of certificate they normally ask for, so that no money is wasted investing in the wrong course.
I. McArthur expressed a need for more permanent photographer so that rehearsals and performances were better and more consistently documented for publicity and archival purposes. After different suggestions, E. Igelstöm and S. Gregson were selected as best-suited in-board members to help with this when available to do so. Although the possibility of using photographers from past events was not dismissed. I. McArthur will make a more concise contact list of potential photographers for current and future use.
A. Rutherford raised the possibility of looking into liability insurance with regards to technical work. It was agreed that this was worth researching and he will do so.
I. McArthur mentioned some ideas surrounding a temporary events licence, and it was concluded that this was best outlined later in the academic year when more board members could be in attendance and all the legal documentation to hand.
S. Gregson expressed an interest in building some staging for the STaG Room in its future use as a studio space. Research has revealed buying rather than making it would be very expensive. S. Gregson also mentioned the importance of sourcing a blackout curtain for the space. S. Gregson and E. Igelström both agreed that STaG could benefit from investment in a better set of power tools. A. Rutherford explained some of the elements required to make staging soundproof.
E. Igelström and S. Gregson returned with a copy of the proposed play text The Toad of Toad Hall for New Talent nights and, after examining it and discussing its potential, all agreed that it was very well suited. The board agreed to contact absentees so that they might express any concerns about this choice should they have them.
A meeting about the website will be held Thurs, 5pm in the STaG Room. An additional meeting about the Archives will be held on Friday 3rd at 4pm, with location TBC by C. Felstead. The next general board meeting will be online, on the evening of Monday 6th June. A. Rutherford will contact board members with more information on how this will be organised.
Monday, 30 May 2011
Minutes 21st May 2011
STaG Board Meeting 21/05/2011
In attendance: S. Gregson, C. Felstead, D. Keenan, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, Erik Igelstrom, H. Allan
Apologies: I. McArthur, L. Taylor, T. Pennock
Agenda
1) Mainstage
2) Venues
3) 5 Minute Theatre
4) A Stone’s Throw
5) STaG Ball
6) Fresher’s Week
7) New Talent
8) A.O.B.
Some tickets for the ball were sold.
1) Mainstage
The feedback has been returned and a meeting with Sophie was held. L. Monkman talked her through the board’s concerns and said more detail in her proposal would be useful in future. The board wondered whether the proposal form needs revised in order to make it clearer what is wanted. The website will make the proposal section clearer. G. Bennett-Lurie will send the director’s pack onto Josh and ask if he has any questions. He needs to start thinking about fundraising, publicity etc.
2) Venues
No meeting has been held at Cottier’s yet but one will be arranged soon. S. Gregson will also email the G12 and The Ramshorn and perhaps the theatre L. Taylor has mentioned. A bigger venue could be useful for a Shakespeare play.
3) 5 Minute Theatre
The audition turn out was ok, it was fun but people felt maybe the auditionees were there for fun rather than to be involved. There will be more on the 22nd and a facebook message will advertise this. GUST have confirmed they can film it. A poster has been designed but maybe isn’t necessary for publicity due to the small audience. It could go up in the shop to advertise STaG. It could also have information about where to watch the performance and have STaG, GUST and the shop logo on it. The idea of miming shoes will be discussed.
4) A Stone’s Throw
The swap shop went well and £147.67 was made meaning we are almost halfway to our £500 target. The cast are still looking for a flat to stay in. Rehearsals will start soon.
5) STaG Ball
The board will meet at 2pm to help decorate the STaG room. They will meet at 8am on the 24th to clean up. Food will be made on Monday before 2pm. F. Bird has not yet confirmed where food will be bought so C. Felstead suggested meeting at 3pm at Lidl on the 22nd. The poster has not been collected yet so when they are it was suggested they could be made into bunting. D. Keenan, A. Rutherford and C. Goldstone will go to collect them on Monday. Awards will be made tomorrow and Monday, and the deadline for voting will be Sunday at 5pm. H. Allan will look for a photographer.
6) Fresher’s Week
D. Keenan has received a few emails regarding helping at Freshers week. S. Gregson outlined past fresher’s ideas and emphasised the need to be friendly and social not just focused on doing plays. D. Keenan wants to brainstorm ideas people may have. L. Monkman suggested a theme that links in with events later in the year. A performance shouldn’t be rejected but a good venue and performance is necessary.
Definites are: BBQ, workshops, games, QMU fresher’s event, cocktails, fresher’s stall, membership cards, quiz, shifty STaG bear-hunt, greater presence on campus
We could help freshers move into the less popular halls eg Caincross. Special fresher’s posters would be good and the idea of origami flyers were discussed. Having a presence at other uni campuses would help to advertise the welcoming nature of STaG.
7) New Talent
S. Gregson outlined what has been done in the past. It is important to remember there will be a large amount of people auditioning so plays need a large cast so everyone can be involved. Directors need to be good and friendly. A unanimous vote ruled out 1 play 1 cast as it is too difficult and a large chorus will be needed. Small sketches wouldn’t be good either as it rules out social opportunities. A well-known play would attract a large audience.
Possible plays suggested were: Animal Farm, Charlie and the Chocolate Factory, Wizard of Oz, The Crucible, Wind in the Willows, Lord of the Rings, Lion the With and the Wardrobe, Fantastic Mr Fox
A Roald Dahl theme was suggested. Multiple plays brings up issues with finding good directors.
The format is undecided but leaning towards doing 2,3 or 4 plays. The play has not yet been decided either but the board is encouraged to think about it for the next meeting.
8 A.O.B.
The next board meeting will be at 5.30pm on Tuesday 31st May.
In attendance: S. Gregson, C. Felstead, D. Keenan, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, Erik Igelstrom, H. Allan
Apologies: I. McArthur, L. Taylor, T. Pennock
Agenda
1) Mainstage
2) Venues
3) 5 Minute Theatre
4) A Stone’s Throw
5) STaG Ball
6) Fresher’s Week
7) New Talent
8) A.O.B.
Some tickets for the ball were sold.
1) Mainstage
The feedback has been returned and a meeting with Sophie was held. L. Monkman talked her through the board’s concerns and said more detail in her proposal would be useful in future. The board wondered whether the proposal form needs revised in order to make it clearer what is wanted. The website will make the proposal section clearer. G. Bennett-Lurie will send the director’s pack onto Josh and ask if he has any questions. He needs to start thinking about fundraising, publicity etc.
2) Venues
No meeting has been held at Cottier’s yet but one will be arranged soon. S. Gregson will also email the G12 and The Ramshorn and perhaps the theatre L. Taylor has mentioned. A bigger venue could be useful for a Shakespeare play.
3) 5 Minute Theatre
The audition turn out was ok, it was fun but people felt maybe the auditionees were there for fun rather than to be involved. There will be more on the 22nd and a facebook message will advertise this. GUST have confirmed they can film it. A poster has been designed but maybe isn’t necessary for publicity due to the small audience. It could go up in the shop to advertise STaG. It could also have information about where to watch the performance and have STaG, GUST and the shop logo on it. The idea of miming shoes will be discussed.
4) A Stone’s Throw
The swap shop went well and £147.67 was made meaning we are almost halfway to our £500 target. The cast are still looking for a flat to stay in. Rehearsals will start soon.
5) STaG Ball
The board will meet at 2pm to help decorate the STaG room. They will meet at 8am on the 24th to clean up. Food will be made on Monday before 2pm. F. Bird has not yet confirmed where food will be bought so C. Felstead suggested meeting at 3pm at Lidl on the 22nd. The poster has not been collected yet so when they are it was suggested they could be made into bunting. D. Keenan, A. Rutherford and C. Goldstone will go to collect them on Monday. Awards will be made tomorrow and Monday, and the deadline for voting will be Sunday at 5pm. H. Allan will look for a photographer.
6) Fresher’s Week
D. Keenan has received a few emails regarding helping at Freshers week. S. Gregson outlined past fresher’s ideas and emphasised the need to be friendly and social not just focused on doing plays. D. Keenan wants to brainstorm ideas people may have. L. Monkman suggested a theme that links in with events later in the year. A performance shouldn’t be rejected but a good venue and performance is necessary.
Definites are: BBQ, workshops, games, QMU fresher’s event, cocktails, fresher’s stall, membership cards, quiz, shifty STaG bear-hunt, greater presence on campus
We could help freshers move into the less popular halls eg Caincross. Special fresher’s posters would be good and the idea of origami flyers were discussed. Having a presence at other uni campuses would help to advertise the welcoming nature of STaG.
7) New Talent
S. Gregson outlined what has been done in the past. It is important to remember there will be a large amount of people auditioning so plays need a large cast so everyone can be involved. Directors need to be good and friendly. A unanimous vote ruled out 1 play 1 cast as it is too difficult and a large chorus will be needed. Small sketches wouldn’t be good either as it rules out social opportunities. A well-known play would attract a large audience.
Possible plays suggested were: Animal Farm, Charlie and the Chocolate Factory, Wizard of Oz, The Crucible, Wind in the Willows, Lord of the Rings, Lion the With and the Wardrobe, Fantastic Mr Fox
A Roald Dahl theme was suggested. Multiple plays brings up issues with finding good directors.
The format is undecided but leaning towards doing 2,3 or 4 plays. The play has not yet been decided either but the board is encouraged to think about it for the next meeting.
8 A.O.B.
The next board meeting will be at 5.30pm on Tuesday 31st May.
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