Monday 13 December 2010
In attendance: J. May, D. Keenan, S. MacDonald, A. Rutherford, L. Taylor, T. Pennock, S. Gregson, C. Felstead
Apologies: D. Hahn, H. Allan, L. Monkman, E. Burckhardt, F. Bird, T. Eaton
Agenda:
1. La Ronde Postmortem/Reflection
2. QMU Meeting
3. Social
4. One Flew Over the Cuckoo's Nest
5. New Works
6. Publicity Officer
7. Plans for Next Semester
8. Community Theatre
9. AOB
10. Christmas
1. La Ronde Postmortem/Reflection
Despite many problems along the way, J. May said he was very happy with how the show turned out. Publicity was felt to be a major problem with the show. John also felt that the relationship between the board and directors could be closer, saying that if he hadn't already known people on the board he would have felt very isolated. There were a lot of things that he was not aware he would have to sort out himself, for example getting a photographer. John suggested a weekly meeting between the board rep and the director would be beneficial.
C. Felstead suggested that for future shows there should be a "Plan B" for the set organised ahead of time. S. Gresgon asked if the set could have been constructed earlier. J. May said that the size of the set made this difficult as there was nowhere to store it. There was originally a plan to construct and store the set in the G12 but this fell through.
J. May felt there were problems with getting people to help, saying that many people would reply to emails saying they could but end up not coming. C. Felstead said that as a last resort the board should be available as backup. The role of assistant director was discussed, and was generally agreed to be a vital role. L. Taylor said that assistant directors often get jobs they may not have been expecting to do, and that the role needs to be better defined. The idea of an Assistant Director Pack was proposed. L. Taylor will be writing this with C. Felstead over the holidays in time to be of use for One Flew Over the Cuckoo's Nest. C. Felstead said it was important to inform people how much they would have to do when helping in shows, although it was important not to put people off as not many people apply anyway. J. May suggested people propose themselves as Stage Manager, as dedication is important.
The sofa from the Salvation Army and the wood from the set will be returned later this week by J. May. S. Gregson stressed the importance of being careful and courteous when dealing with businesses, as they will have a longer memory than STaG will. C. Felstead asked if the set could have been dismantled during the run, but according to L. Taylor there was not enough time to deal with this while sorting out all the other stuff that was going wrong.
L. Taylor and S. Gregson stressed the importance of the board not taking criticism of how things were going by the board representative as criticism of the director specifically. S. Gregson asked about ways to encourage board involvement. The idea of assigning roles was generally agreed to not be realistic. Although people often don't have time there needs to be more encouragement of board members to help out more with miscellaneous jobs.
J. May said he found the Director's Pack very useful for initial preparation, but as the production went on the given schedule slipped considerably. The board was not made sufficiently aware of when things should happen. In future, members of the board involved in tech, publicity and finance need to be more proactive. More meetings with the director as a board were deemed to be a good thing. C. Felstead suggested giving out phone numbers of the whole board to the director in order to make contact easier.
The idea of feedback and passed on information was discussed. J. May felt that feedback from one mainstage to the next would be helpful, and that he would be willing to write this to be sent on to the next mainstage's director by the relevant board rep. S. Gregson felt that building on director's packs and starter packs was a lot better than passing on information verbally, as packs helped encourage building on previous information. This is particularly important this year as the board has changed dramatically, and there is a high number of people involved who were not previously. Although S. Gregson was quick to point out that the STaG ship hadn't sunk yet. An extended nautical metaphor was explored by the board.
C. Felstead suggested that more warm-ups would have been beneficial, citing feedback received from the cast. J. May said that the rehearsal schedule and the nature of the play - two actors at a time, with one leaving as another entered - made warmups difficult. S. Gregson said that the importance of warm-ups was not always made clear, and that the list of warmup games in the Director's Pack should be extended. T. Pennock briefly wondered to himself if anyone would actually read all of this, but decided to press on anyway.
J. May suggested a weekly meeting with the board rep would help directors be more aware and willing to discuss problems. C. Felstead said that not much was brought up with her by the cast until after the show. There was concern that the board rep could be seen as a criticising overseer, and that it was difficult for directors to bring up problems. J. May felt a weekly or fortnightly meeting would help with this too, as it would encourage a closer relationship and a better environment for bringing up problems. L. Taylor also suggested that the board rep could take on some stage management responsibilities.
2. QMU Meeting
S. Gregson, C. Felstead and T. Pennock had a meeting with the QMU last week about how La Ronde was handled. While the karaoke upstairs on the Sunday remains a mystery, the General Manager gave the impression that he wasn't happy with how the QM handled the event. The end result was a reduction in the cost of venue hire for this event from £1200 to £900, and also an extra night in future for free with full tech support.
Those present who had been involved with La Ronde on the night expressed concern over using the QM again this year, saying they had not felt welcome there and had had difficulties with the staff. There was concern that another night at the QM would just be the same thing again. It was generally agreed that STaG should not book other additional days around the free one. L. Taylor felt that it would be a lot of work for one night.
C. Felstead and S. Gresgon said that it was important to give the QM a second chance, and that it would be nice to give another opportunity for a play, especially considering that there have been fewer opportunities than in previous years due to the Studio no longer being available.
S. Gregson said it was important to get something in writing committing to technical capabilities. It was questioned how much information could be obtained from the QMU on this matter, and whether there should be a backup plan in case things go tits-up.
The idea of a one-day devised show was brought up, with perhaps a tech workshop or set-building going on at the same time. Booking the Food Factory on the same day would allow for lots of things to be happening at the same time, and would allow lots of people to get involved. A final decision is to be made later.
3. Social
Possibilities were explored for next month's STaG social. The possibility of another themed night was explored. L. Taylor proposed doing "like, a thing", such as going to the Art School or similar. The idea of a subcrawl like last year's was proposed for the 15th January, and this was generally agreed to be a good idea.
4. One Flew Over the Cuckoo's Nest
L. Taylor has been made board rep. The board rep pack has been sent to her and she has been in contact with the director. Auditions need to be organised soon, and scheduled for a time that doesn't clash with the subcrawl. From the experiences of auditioning for La Ronde, it was recommended that the auditions be booked for two rooms in the QMU, as the STaG room will not be big enough if the number auditioning is similar to La Ronde. Rights for the play need to be purchased soon, Lisa is on this also.
5. New Works
The New Works committee has met, consisting so far of four people. Finding judges is still a problem. A reminder will go in the newsletter about the deadline for submissions to New Works (January 9) to encourage proposals.
6. Publicity Officer
Three people have expressed an interest so far. A discussion was had on the best way to choose from the candidates who put themselves forward, and whether it was good to invite people to speak with the board. There was concern that it might be intimidating for candidates to come down and speak to 14 people, but it was hard to judge people just from emails and that it was good to exchange ideas. S. Gregson will email those interested inviting them to the next board meeting.
7. Plans for Next Semester
There is a Citizens Theatre workshop booked for the 26th of February. A large venue needs to be booked for this, for example the Debates Chamber. Publicity for this workshop needs to be better than for the one in October, as that one suffered from low attendance.
Some technical equipment will need to be purchased in time for New Works. So far a dimmer rack has been bought by L. Taylor, although it has not yet been tested. A brief discussion of the dimmer rack's technical specifications and capabilities was had by A. Rutherford and L. Taylor, while C. Felstead explained to the rest of the board what a dimmer rack is.
8. Community Theatre
J. May will consider some exciting ideas for community theatre things to do next semester.
9. Any Other Business
A re-evaluation of the roles of board members was briefly considered, to be further explored next semester.
T. Pennock reminded everybody to give him money for the board trip.
Somebody or other brought up the idea of a lighting workshop. This could take place in the James Arnott Theatre, although the lighting grid would be a somewhat different experience to the usual experience of lighting in STaG, and the number of participants would have to be very limited. The studio in the theatre studies building was also considered as a potential venue, although the James Arnott Theatre was considered "more interesting".
10. Christmas
S. Gregson wished everyone a merry Christmas. T. Pennock had objections to this proposal and a vote was called, with 4 in favour and 3 opposed. The motion was passed in favour of a Merry Christmas.
MERRY CHRISTMAS EVERYONE!
Saturday, 18 December 2010
Minutes 6th December 2010
Monday 6th December 2010
In attendance: S. Gregson, S. MacDonald, T. Pennock, C. Felstead, D. Hahn, E. Burckhardt, L. Monkman, D. Keenan, A.Rutherford
Apologies: H. Allan, L. Taylor, F. Bird, T. Eaton, J. May
Also in attendance: C. Mcleod, S. Peacock, A. Cordier, and representatives of W. Burns
Agenda
1. Mainstage Next Semester
2. Social/New Works
3. QMU Meeting
4. STaG Nights
5. AOB
1. Mainstage
Four plays were proposed: Hamlet proposed by Callum Mcleod, One Flew Over The Cuckoo's Next proposed by William Burns, The Caucasian Chalk Circle proposed by Sophie Peacock, and Lord of the Flies proposed by Antoine Cordier. A very long discussion was had amongst the board. Many biscuits were eaten and many people had to leave due to La Ronde. Finally the decision was made that One Flew Over The Cuckoo's Nest would be the next mainstage slot. Feedback will be sent to those who proposed by S. MacDonald.
2. Social/New Works
Due to low attendance due to poor weather and La Ronde, a number of items up for discussion have been postponed until next week's board meeting. the La Ronde postmortem/reflection will be next week also.
3. QMU Meeting
A meeting about prices and technical support with the QMU could not be arranged last week. We will try again this week. The difference in price with what we are paying has been confirmed with the Cecilians.
4. STaG Nights
T. Pennock announced that STaG Nights is currently at a profit of £800. However only one of the plays in STaG Nights have been in contact about reimbursements, and there is only a week or so left for people to claim back money. S. MacDonald will send an email out to the directors of the plays reminding them.
5. Any Other Business
No other business. And no Doritos either, because Debs ate them all.
In attendance: S. Gregson, S. MacDonald, T. Pennock, C. Felstead, D. Hahn, E. Burckhardt, L. Monkman, D. Keenan, A.Rutherford
Apologies: H. Allan, L. Taylor, F. Bird, T. Eaton, J. May
Also in attendance: C. Mcleod, S. Peacock, A. Cordier, and representatives of W. Burns
Agenda
1. Mainstage Next Semester
2. Social/New Works
3. QMU Meeting
4. STaG Nights
5. AOB
1. Mainstage
Four plays were proposed: Hamlet proposed by Callum Mcleod, One Flew Over The Cuckoo's Next proposed by William Burns, The Caucasian Chalk Circle proposed by Sophie Peacock, and Lord of the Flies proposed by Antoine Cordier. A very long discussion was had amongst the board. Many biscuits were eaten and many people had to leave due to La Ronde. Finally the decision was made that One Flew Over The Cuckoo's Nest would be the next mainstage slot. Feedback will be sent to those who proposed by S. MacDonald.
2. Social/New Works
Due to low attendance due to poor weather and La Ronde, a number of items up for discussion have been postponed until next week's board meeting. the La Ronde postmortem/reflection will be next week also.
3. QMU Meeting
A meeting about prices and technical support with the QMU could not be arranged last week. We will try again this week. The difference in price with what we are paying has been confirmed with the Cecilians.
4. STaG Nights
T. Pennock announced that STaG Nights is currently at a profit of £800. However only one of the plays in STaG Nights have been in contact about reimbursements, and there is only a week or so left for people to claim back money. S. MacDonald will send an email out to the directors of the plays reminding them.
5. Any Other Business
No other business. And no Doritos either, because Debs ate them all.
Tuesday, 30 November 2010
Minutes 29th November 2010
STaG Board Minutes 29th November 2010
In attendance: F. Bird, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, E. Burckhardt,
Apologies: S. Gregson, J. May
Agenda
1. Reflection on STaG Nights
2. Found Spaces
3. T--Shirts
4. Christmas Social
5. La Ronde Fundraiser
6. La Ronde Update
7. New Works Update
8. Other Business/ Board To Do List
1. Reflection on STaG Nights
S. Gregson passed on his congratulations to the team and everyone involved in the show. However he noted it was regrettable the tech team were so overworked and wondered if it was possible to avoid this in future. C. Felstead said it was much better with two people doing tech each night rather than one. S. MacDonald was praised for her efforts with publicity. It was said it was a good atmosphere and the shows all worked well. The only issue was that some of them were very quiet but a suggestion to remedy this was to provide projection workshops through STaG. Stereo were happy to work with STaG however it was noted that communication with the venue needs to be improved in future and things need to be written down for reference in the future. A problem however was the noise from the bar during plays and the security guards being annoyed with the transportation of drinks from one venue to the other. The role of the floor-manager was called into question as it is often unclear about what the role consists of and it should be made clearer.
The film and the comedy was not as popular as the plays, this could be because of the awkward time of day it was on as many people had lectures, furthermore because the location was in the city centre it is important to consider the fact people may not be able to get there. The ticket prices were said to be good however the programmes did not sell so well. More publicity needs to be done and the idea of a publicity committee was discussed.
The involvement of first years needs to be boosted if possible as it seemed as though some were unaware they could propose as well as audition.
2. Found Spaces
S. Gregson will be writing the blurb for this to go in the newsletter and on the website. It is important to stress the fact it is not the same as the Mainstage and that the piece can be interactive. It will be performed after New Works and the Mainstage so around late March onwards.
3. T-Shirts
The t-shirts have been printed and will be on sale at the social. The image appears quite dark but S. Gregson thinks they look good anyway.
4. Christmas Social.
The committee has sorted food and drink, it has been decided 20p will be charged for pizza etc and an entry fee will not be charged. There will be a meeting at 1pm on Friday 3rd to decorate the STaG room before the social.
5. La Ronde Fundraiser
8 people came to the fundraiser and we raised £46.82, which is a good amount. The low attendance could have been due to the late advertisement of it and the £3 entry fee.
6. La Ronde Update
The QMU general manager has said we are not allowed to use the lighting bar and although we can get in from 9am we aren’t allowed to touch any equipment until 11am. C. Felstead is angry as she wasn’t told this in the original meeting. The venue will not be supplying any help with how to use the lighting or technical equipment. L. Taylor had a meeting with the tech man at the QMU but he wasn’t particularly helpful. She has decided to hire technical equipment at a cost of £80 in order to have good tech for the show and not use anything of the QM’s. The general manager will get back in touch regarding whether we are able to get money back from the QM because of this inconvenience. We have also been informed the Cecilian society only pay £265 for the weekend including tech support whereas we have paid £1200 without tech support. When we have confirmed this, the board will meet with the QMU to discuss this as it seems unfair considering both societies are fully affiliated. Other than this, the rehearsals are going well and the set will be being built on Wednesday 1st December. The publicity of the show needs to be pushed more so people know about it. F. Bird is making programmes for the show.
7. New Works Update
This will be advertised in the newsletter again so that more proposals may be received. A committee will be formed before Christmas and a doodle will be made to check the availability of the people interested. A similar meeting for those proposing will be set up with a specific time. D. Hahn is waiting for the venue to reply so dates can be confirmed. We are still looking for possible judges.
8. Other Business/ Board To Do List
The board needs to pay for their place on the trip as soon as possible.
Secret Santa presents need to be bought by Thursday.
A dish for the Christmas meal needs to have been made for Thursday as well.
A. Kane has resigned from the board, a replacement will be advertised for in the weekly email.
Dimmer lights will be bought from EBay for £250 for 6 channels.
In attendance: F. Bird, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, E. Burckhardt,
Apologies: S. Gregson, J. May
Agenda
1. Reflection on STaG Nights
2. Found Spaces
3. T--Shirts
4. Christmas Social
5. La Ronde Fundraiser
6. La Ronde Update
7. New Works Update
8. Other Business/ Board To Do List
1. Reflection on STaG Nights
S. Gregson passed on his congratulations to the team and everyone involved in the show. However he noted it was regrettable the tech team were so overworked and wondered if it was possible to avoid this in future. C. Felstead said it was much better with two people doing tech each night rather than one. S. MacDonald was praised for her efforts with publicity. It was said it was a good atmosphere and the shows all worked well. The only issue was that some of them were very quiet but a suggestion to remedy this was to provide projection workshops through STaG. Stereo were happy to work with STaG however it was noted that communication with the venue needs to be improved in future and things need to be written down for reference in the future. A problem however was the noise from the bar during plays and the security guards being annoyed with the transportation of drinks from one venue to the other. The role of the floor-manager was called into question as it is often unclear about what the role consists of and it should be made clearer.
The film and the comedy was not as popular as the plays, this could be because of the awkward time of day it was on as many people had lectures, furthermore because the location was in the city centre it is important to consider the fact people may not be able to get there. The ticket prices were said to be good however the programmes did not sell so well. More publicity needs to be done and the idea of a publicity committee was discussed.
The involvement of first years needs to be boosted if possible as it seemed as though some were unaware they could propose as well as audition.
2. Found Spaces
S. Gregson will be writing the blurb for this to go in the newsletter and on the website. It is important to stress the fact it is not the same as the Mainstage and that the piece can be interactive. It will be performed after New Works and the Mainstage so around late March onwards.
3. T-Shirts
The t-shirts have been printed and will be on sale at the social. The image appears quite dark but S. Gregson thinks they look good anyway.
4. Christmas Social.
The committee has sorted food and drink, it has been decided 20p will be charged for pizza etc and an entry fee will not be charged. There will be a meeting at 1pm on Friday 3rd to decorate the STaG room before the social.
5. La Ronde Fundraiser
8 people came to the fundraiser and we raised £46.82, which is a good amount. The low attendance could have been due to the late advertisement of it and the £3 entry fee.
6. La Ronde Update
The QMU general manager has said we are not allowed to use the lighting bar and although we can get in from 9am we aren’t allowed to touch any equipment until 11am. C. Felstead is angry as she wasn’t told this in the original meeting. The venue will not be supplying any help with how to use the lighting or technical equipment. L. Taylor had a meeting with the tech man at the QMU but he wasn’t particularly helpful. She has decided to hire technical equipment at a cost of £80 in order to have good tech for the show and not use anything of the QM’s. The general manager will get back in touch regarding whether we are able to get money back from the QM because of this inconvenience. We have also been informed the Cecilian society only pay £265 for the weekend including tech support whereas we have paid £1200 without tech support. When we have confirmed this, the board will meet with the QMU to discuss this as it seems unfair considering both societies are fully affiliated. Other than this, the rehearsals are going well and the set will be being built on Wednesday 1st December. The publicity of the show needs to be pushed more so people know about it. F. Bird is making programmes for the show.
7. New Works Update
This will be advertised in the newsletter again so that more proposals may be received. A committee will be formed before Christmas and a doodle will be made to check the availability of the people interested. A similar meeting for those proposing will be set up with a specific time. D. Hahn is waiting for the venue to reply so dates can be confirmed. We are still looking for possible judges.
8. Other Business/ Board To Do List
The board needs to pay for their place on the trip as soon as possible.
Secret Santa presents need to be bought by Thursday.
A dish for the Christmas meal needs to have been made for Thursday as well.
A. Kane has resigned from the board, a replacement will be advertised for in the weekly email.
Dimmer lights will be bought from EBay for £250 for 6 channels.
Thursday, 25 November 2010
Minutes 22nd November 2010
Stag Board Meeting Minutes Monday 22nd November 2010
In attendance: Sam Gregson, Cerne Felstead, Deborah Sasha Hahn, Sarah MacDonald, Lisa Taylor, Emily Burckhardt, John May, Donal Keenen, Aidan Rutherford, Tom Pennock, Tom Eaton, Flora Bird, Lucy Monkman, Andrew Kane
Mainstage Play for next term
Meeting to decide upon main stage proposals proposed for Dec 6th. Play will be decided before Xmas.
Hamlet and One Flew Over the Cuckoos Nest proposed so far.
Ramshorn can offer stage for the week of the 7th March and has been provisionally booked. £2,100 for the whole week.
La Ronde
Need to start publicising immediately, time running out. Posters should be ready to print by Friday and distribution should begin on Monday.
Fundraising ideas: Pub quiz? Cake Sale? Games? Twister? Acoustic music to raise profile and make it more of an event?
Fundraising event proposed for next Friday, 26th November.
Capacity of 100 decided for the QMU. Can remove seats if attendance is significantly lower.
Christmas Social
Stag t-shirts should be made in time for Xmas Social.
Ideas for the social: xmas music, pass the parcel, revelry.
New Works Festival
Because venue is free we’ve decided to invest in some new tech both for the New Works and for future use. More research is required first however.
Will be advertised as taking place at Buff Club because everyone us familiar with name and location.
Will take place Tuesday to Friday 15th – 18th February.
Judges still to be decided.
Studio Slot for Next Semester
Because we’re lacking a studio, perhaps the event can be themed as Crazy Spaces or such, and people can suggest new and interesting spaces in which theatre can take place.
Should it take place after the mainstage play during exams, like Cleansed last year?
An email will be sent out next week to ask for proposals for this slot, and will continue to be sent out well into the new year.
Executive Board Meeting
Move it to later in second semester so as to become a post-mortem of the year. Drawing on board members’ experiences, thus making any changes to the constitution more informed.
Stag Night
Post-mortem and discussion next week.
Charles Kennedy
Will make an enquiry over G12 closure. Will also see about increasing the £800 Stag Production Fund.
In attendance: Sam Gregson, Cerne Felstead, Deborah Sasha Hahn, Sarah MacDonald, Lisa Taylor, Emily Burckhardt, John May, Donal Keenen, Aidan Rutherford, Tom Pennock, Tom Eaton, Flora Bird, Lucy Monkman, Andrew Kane
Mainstage Play for next term
Meeting to decide upon main stage proposals proposed for Dec 6th. Play will be decided before Xmas.
Hamlet and One Flew Over the Cuckoos Nest proposed so far.
Ramshorn can offer stage for the week of the 7th March and has been provisionally booked. £2,100 for the whole week.
La Ronde
Need to start publicising immediately, time running out. Posters should be ready to print by Friday and distribution should begin on Monday.
Fundraising ideas: Pub quiz? Cake Sale? Games? Twister? Acoustic music to raise profile and make it more of an event?
Fundraising event proposed for next Friday, 26th November.
Capacity of 100 decided for the QMU. Can remove seats if attendance is significantly lower.
Christmas Social
Stag t-shirts should be made in time for Xmas Social.
Ideas for the social: xmas music, pass the parcel, revelry.
New Works Festival
Because venue is free we’ve decided to invest in some new tech both for the New Works and for future use. More research is required first however.
Will be advertised as taking place at Buff Club because everyone us familiar with name and location.
Will take place Tuesday to Friday 15th – 18th February.
Judges still to be decided.
Studio Slot for Next Semester
Because we’re lacking a studio, perhaps the event can be themed as Crazy Spaces or such, and people can suggest new and interesting spaces in which theatre can take place.
Should it take place after the mainstage play during exams, like Cleansed last year?
An email will be sent out next week to ask for proposals for this slot, and will continue to be sent out well into the new year.
Executive Board Meeting
Move it to later in second semester so as to become a post-mortem of the year. Drawing on board members’ experiences, thus making any changes to the constitution more informed.
Stag Night
Post-mortem and discussion next week.
Charles Kennedy
Will make an enquiry over G12 closure. Will also see about increasing the £800 Stag Production Fund.
Thursday, 18 November 2010
Minutes 15th November 2010
STaG Board Minutes 15th November 2010
In attendance: S. Gregson, T. Pennock, H. Allan, D. Hahn, D. Keenan, T. Eaton, E. Burckhardt, J. May
Apologies: F. Bird, A. Kane, L. Taylor, C. Felstead, L. Monkman, S. MacDonald, A. Rutherford
Agenda
1. STaG Nights Update
2. La Ronde Update
3. New Works
4. G12/Subcity
5. Improv. Tea Time
6. AGM
7. Other Business
1. STaG Nights Update
Looking good so far. Subcity did a piece on STaG Nights which was good as it raised the profile of the shows.
2. La Ronde Update
There has not been a budget meeting yet however one should be taking place after the meeting. J. May needs to work out his budget before he can spend any money on set or props etc. There is also a publicity meeting planned as soon as A. Kane lets J. May know his availability. Hopefully the show will have a preview at New Theatre in Jim’s Bar on the 29th November. Set needs to be organised as soon as possible.
3. New Talent
D. Hahn feels The Butterfly and the Pig would be a good venue, it would be free to hire and is mostly available as well as being flexible on when people can come in to set up tech/rehearse etc. However there is not a lot of lighting in the space so it was suggested that buying a lighting desk would be a good investment (and would cost around £700).
It was suggested that cheaper tickets could be sold if people were willing to stand on the balcony over the main seating area. The stage size will be dependant on the number of seats put out in the venue as there is a capacity of about 50.
D. Hahn spoke to Liz Lochhead regarding the possibility of her being a judge for the performances. This could be a good thing as it means her name would raise the profile of the event especially for the winning play which will go to the Fringe. However, she said she was only willing to do it if there were 2 plays on each night, which means the festival will only run for 2 days rather than the usual 4 days. S. Gregson raised the idea that this would cause ticket prices to be raised which would affect the turnout. T. Pennock and E. Burckhardt discussed the difficulties of doing tech for 2 shows on one night as there will be lighting differences and set issues too.
It is best to portray the plays as being finished rather than a first draft so the judges responses are not affected.
It was widely agreed that judges should represent various different areas of theatre so that all different types of theatre can be truly appreciated and judged.
The board will agree on judges at a later date.
4. G12/Subcity
K. Nesbitt, S. Gregson and H. Allan are meeting to discuss the closure of the G12 and the implications it has had for STaG for a documentary to be aired on Subcity radio. T. Pennock and S. Gregson will also be attending the rector’s surgery in order to see what else can be done.
5. Improv Tea Time
This will take place on the 24th November between 5 and 7pm. A facebook event will be created in order to raise the profile of it.
6. AGM
This will be moved to next semester and the time it will happen annually should be put in the constitution in order to avoid confusion. It was said that the AGM should be a reflection of the past year in order to better STaG. This could overlap with the board election so the new board are aware of the rules set for them.
7. Other Business
T. Pennock and T. Eaton spoke to C. McCleod regarding his experiences with New Talent. C. McCleod enjoyed his experiences but felt there wasn’t much publicity. The point was raised he has upset several people in his cast and it was stated that as he was a representative of STaG he needs to address this issue.
Tramway was discussed as a possible venue and E. Burckhardt will look into this.
The youth hostel has been booked so the board needs to give their money to T. Eaton as soon as possible.
D. Hahn asked the board to keep an eye out for possible judges for the New Works festival.
In attendance: S. Gregson, T. Pennock, H. Allan, D. Hahn, D. Keenan, T. Eaton, E. Burckhardt, J. May
Apologies: F. Bird, A. Kane, L. Taylor, C. Felstead, L. Monkman, S. MacDonald, A. Rutherford
Agenda
1. STaG Nights Update
2. La Ronde Update
3. New Works
4. G12/Subcity
5. Improv. Tea Time
6. AGM
7. Other Business
1. STaG Nights Update
Looking good so far. Subcity did a piece on STaG Nights which was good as it raised the profile of the shows.
2. La Ronde Update
There has not been a budget meeting yet however one should be taking place after the meeting. J. May needs to work out his budget before he can spend any money on set or props etc. There is also a publicity meeting planned as soon as A. Kane lets J. May know his availability. Hopefully the show will have a preview at New Theatre in Jim’s Bar on the 29th November. Set needs to be organised as soon as possible.
3. New Talent
D. Hahn feels The Butterfly and the Pig would be a good venue, it would be free to hire and is mostly available as well as being flexible on when people can come in to set up tech/rehearse etc. However there is not a lot of lighting in the space so it was suggested that buying a lighting desk would be a good investment (and would cost around £700).
It was suggested that cheaper tickets could be sold if people were willing to stand on the balcony over the main seating area. The stage size will be dependant on the number of seats put out in the venue as there is a capacity of about 50.
D. Hahn spoke to Liz Lochhead regarding the possibility of her being a judge for the performances. This could be a good thing as it means her name would raise the profile of the event especially for the winning play which will go to the Fringe. However, she said she was only willing to do it if there were 2 plays on each night, which means the festival will only run for 2 days rather than the usual 4 days. S. Gregson raised the idea that this would cause ticket prices to be raised which would affect the turnout. T. Pennock and E. Burckhardt discussed the difficulties of doing tech for 2 shows on one night as there will be lighting differences and set issues too.
It is best to portray the plays as being finished rather than a first draft so the judges responses are not affected.
It was widely agreed that judges should represent various different areas of theatre so that all different types of theatre can be truly appreciated and judged.
The board will agree on judges at a later date.
4. G12/Subcity
K. Nesbitt, S. Gregson and H. Allan are meeting to discuss the closure of the G12 and the implications it has had for STaG for a documentary to be aired on Subcity radio. T. Pennock and S. Gregson will also be attending the rector’s surgery in order to see what else can be done.
5. Improv Tea Time
This will take place on the 24th November between 5 and 7pm. A facebook event will be created in order to raise the profile of it.
6. AGM
This will be moved to next semester and the time it will happen annually should be put in the constitution in order to avoid confusion. It was said that the AGM should be a reflection of the past year in order to better STaG. This could overlap with the board election so the new board are aware of the rules set for them.
7. Other Business
T. Pennock and T. Eaton spoke to C. McCleod regarding his experiences with New Talent. C. McCleod enjoyed his experiences but felt there wasn’t much publicity. The point was raised he has upset several people in his cast and it was stated that as he was a representative of STaG he needs to address this issue.
Tramway was discussed as a possible venue and E. Burckhardt will look into this.
The youth hostel has been booked so the board needs to give their money to T. Eaton as soon as possible.
D. Hahn asked the board to keep an eye out for possible judges for the New Works festival.
Thursday, 11 November 2010
Minutes 8th November 2010
Mon 8th Nov.
ITEM 1 STaG Nights Update.
Fundraiser was successful and raised £103.84
STaG Nights is next week.
We will be having a stall at cheesy pop on friday, and meet on wednesday from 11-3 to flyer.
ITEM 2 La Ronde
Its going well.
Some concerns about the amount of space being used in rehearsal, compared to the ammoun of space there ill actually be onstage.
Good social bonding amongst the cast.
ITEM 3 New Works (I struggles to make notes on this as I was doing the talking....
deadline for proposals is set as Sunday 9th January at 5p.m.
Debs and Cerne are meeting buttefly and pig man tomorrow.
Debs is meeting Liz Lochhead on Sunday, who is apparently well on it, and is terrified (didn't mention this at the meeting as I only found out today, but thought ya'll might want updates, also emailed list man...)
We will aim to have 5 judges, but 4 or 3 is ok too.
ITEM 4 Improv Tea Time
It was on Friday and only one person came, which was sad.
But its OK, because its going in the newsletter again, though we havn't set a date for the next one yet.
ITEM 5 Social
Mon 8th will be the last weekly social (incidentally, only 1 person came)
After this we will have a Christmas party social in the STaG room on Dec 3rd
Next semester, socials will be monthly, and themed, The President is excited already.
One possible theme is medieval.
ITEM 1 STaG Nights Update.
Fundraiser was successful and raised £103.84
STaG Nights is next week.
We will be having a stall at cheesy pop on friday, and meet on wednesday from 11-3 to flyer.
ITEM 2 La Ronde
Its going well.
Some concerns about the amount of space being used in rehearsal, compared to the ammoun of space there ill actually be onstage.
Good social bonding amongst the cast.
ITEM 3 New Works (I struggles to make notes on this as I was doing the talking....
deadline for proposals is set as Sunday 9th January at 5p.m.
Debs and Cerne are meeting buttefly and pig man tomorrow.
Debs is meeting Liz Lochhead on Sunday, who is apparently well on it, and is terrified (didn't mention this at the meeting as I only found out today, but thought ya'll might want updates, also emailed list man...)
We will aim to have 5 judges, but 4 or 3 is ok too.
ITEM 4 Improv Tea Time
It was on Friday and only one person came, which was sad.
But its OK, because its going in the newsletter again, though we havn't set a date for the next one yet.
ITEM 5 Social
Mon 8th will be the last weekly social (incidentally, only 1 person came)
After this we will have a Christmas party social in the STaG room on Dec 3rd
Next semester, socials will be monthly, and themed, The President is excited already.
One possible theme is medieval.
Tuesday, 2 November 2010
Minutes 1st November 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, E. Burckhardt, J. May
Apologies: F. Bird, A. Kane
Agenda
1. New Talent Post-Mortem
2. STaG Nights Update
3. La Ronde Update
4. T-Shirts
5. SRC
6. Social
7. Mainstage
8. Other Business
1. New Talent Post-Mortem
E. Burckhardt felt this year had been more successful than last year as it seemed like more of an event which encouraged people to come. However, D. Hahn was unsure about having two of the same play because it decreases the element of competition which is usually apparent in New Talent. The cast feedback has all been very positive and they enjoyed the whole experience. L. Monkman liked the format but suggested that perhaps the current board should try to organise New Talent for the new board so there is less pressure on them as there is such a small timescale to sort everything out. However, L. Taylor pointed out that over summer there is a lot of work to be done on the Fringe and so this may not be possible for the old board. Yet it was pointed out that having more communication between the old and new boards would help to increase the smoothness with which it is operated. E. Burckhardt said that it should be the new board’s job however as it is their first real performance to put on however maybe there should be more overlapping board meetings between the old and new board to make sure that any queries or problems can be resolved.
C. Felstead stressed the importance of choosing a director that is known to STaG so that we know they are approachable and easy to work with. A New Talent pack will be made to help the future boards.
It was suggested that in future different plays should be chosen so that there are more parts available because of large numbers of auditionees. Those in the chorus may have felt slightly less included because of the lack of larger roles. However, it isn’t just the part size that matters as STaG is trying to promote a good social experience too.
The auditioning process needs to be rethought as the directors felt the board auditioning didn’t help too much as it is difficult to judge parts based solely on workshops (or conversations). Perhaps the panel should be made up of the directors and an impartial board member. Some suggested that perhaps having an audition/interview process was not the best way to decide on parts and as a result felt upset and ridiculed.
Feedback will be given to C. Mcleod in the form of a meeting between him, T. Pennock and T. Eaton who will represent the board and their discussion.
2. STaG Nights Update
STaG Nights promotion at Initial Itch today. The flyers and posters have been printed and the board have been asked to distribute as many as they can. The launch party is this Thursday in the STaG room from 12-12.
3. La Ronde Update
J. May feels the process is going well. Rehearsals are taking place Tuesday and Wednesday of this week. The tech meeting has been postponed. Set is a major concern at the moment, J. May is hoping to speak to the man who did the set for An Acre and Change but there are also other options. C. Felstead suggested J. May may want to take on a dramaturge but both J. May and L. Taylor feel he is focused and does not require one.
4. T-Shirts
The screen printer has arrived and C. Felstead and D. Hahn will go to buy t-shirts and get it set up on Wednesday.
5. SRC
Ongoing process…
6. Social
Nobody turned up last week, we will discuss the best course of action to encourage people to come.
7. Mainstage
We have so far received one proposal for the first mainstage slot of next year. An advert for proposals will be put in the newsletter to encourage people to propose. The deadline for proposals will be the 5th December and a proposal meeting will be held on 6th December.
8. Other Business
-Improv tea-time will start on Friday 5th November at 5pm in the STaG room.
Apologies: F. Bird, A. Kane
Agenda
1. New Talent Post-Mortem
2. STaG Nights Update
3. La Ronde Update
4. T-Shirts
5. SRC
6. Social
7. Mainstage
8. Other Business
1. New Talent Post-Mortem
E. Burckhardt felt this year had been more successful than last year as it seemed like more of an event which encouraged people to come. However, D. Hahn was unsure about having two of the same play because it decreases the element of competition which is usually apparent in New Talent. The cast feedback has all been very positive and they enjoyed the whole experience. L. Monkman liked the format but suggested that perhaps the current board should try to organise New Talent for the new board so there is less pressure on them as there is such a small timescale to sort everything out. However, L. Taylor pointed out that over summer there is a lot of work to be done on the Fringe and so this may not be possible for the old board. Yet it was pointed out that having more communication between the old and new boards would help to increase the smoothness with which it is operated. E. Burckhardt said that it should be the new board’s job however as it is their first real performance to put on however maybe there should be more overlapping board meetings between the old and new board to make sure that any queries or problems can be resolved.
C. Felstead stressed the importance of choosing a director that is known to STaG so that we know they are approachable and easy to work with. A New Talent pack will be made to help the future boards.
It was suggested that in future different plays should be chosen so that there are more parts available because of large numbers of auditionees. Those in the chorus may have felt slightly less included because of the lack of larger roles. However, it isn’t just the part size that matters as STaG is trying to promote a good social experience too.
The auditioning process needs to be rethought as the directors felt the board auditioning didn’t help too much as it is difficult to judge parts based solely on workshops (or conversations). Perhaps the panel should be made up of the directors and an impartial board member. Some suggested that perhaps having an audition/interview process was not the best way to decide on parts and as a result felt upset and ridiculed.
Feedback will be given to C. Mcleod in the form of a meeting between him, T. Pennock and T. Eaton who will represent the board and their discussion.
2. STaG Nights Update
STaG Nights promotion at Initial Itch today. The flyers and posters have been printed and the board have been asked to distribute as many as they can. The launch party is this Thursday in the STaG room from 12-12.
3. La Ronde Update
J. May feels the process is going well. Rehearsals are taking place Tuesday and Wednesday of this week. The tech meeting has been postponed. Set is a major concern at the moment, J. May is hoping to speak to the man who did the set for An Acre and Change but there are also other options. C. Felstead suggested J. May may want to take on a dramaturge but both J. May and L. Taylor feel he is focused and does not require one.
4. T-Shirts
The screen printer has arrived and C. Felstead and D. Hahn will go to buy t-shirts and get it set up on Wednesday.
5. SRC
Ongoing process…
6. Social
Nobody turned up last week, we will discuss the best course of action to encourage people to come.
7. Mainstage
We have so far received one proposal for the first mainstage slot of next year. An advert for proposals will be put in the newsletter to encourage people to propose. The deadline for proposals will be the 5th December and a proposal meeting will be held on 6th December.
8. Other Business
-Improv tea-time will start on Friday 5th November at 5pm in the STaG room.
Wednesday, 27 October 2010
Minutes 25th October 2010
STaG Board Minutes 25th October 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan
Apologies: T. Eaton, L. Taylor, E. Burckhardt, J. May
Agenda
1. Snack Rota
2. Social Rota
3. Workshop
4. SRC Affiliation
5. La Ronde Update
6. STaG Nights Update
7. Board Trip
8. Improv Tea-Time
9. Other Business
1. Snack Rota
Check the minutes email for more details. Thanks to those who have brought food so far!
2. Social Rota
It was decided we should see how popular the socials are and then decide from that how often they should occur. It was suggested we should make the socials into more of an event – fortnightly or monthly. A. Kane suggested this would make it more eventful and we could start the alternate socials next semester. C. Felstead agreed that we should keep socials every week until next semester when we can decide on their frequency depending on how popular they are.
3. Workshop
6 people signed up but only 5 actually came. This is probably because we didn’t advertise the workshop in time. It was suggested a ‘how many tickets left counter’ could be added to the booking form on the website.
T. Pennock said the workshop was good and had “a lot of running” although there was not much acting involved, it was mainly exercises to make people work better together.
The next workshop needs to be confirmed (February 26th) and advertising should start as soon as possible.
4. SRC Affiliation
Matric numbers need to be obtained from the membership. H. Allan and L. Monkman will be getting them from those who have not supplied theirs yet.
5. La Ronde Update
The QMU has said the performance needs to take place on the stage which is possible but may need some technical adjustments. C. Felstead is worried in case people fall off the stage…
It has been suggested more rehearsals need to be organised in order to get the rehearsal process speeded up a bit. C. Felstead will discuss this as well as the set and tech adjustments with J. May. The Tech man from the QMU will email C. Felstead with the floor and rigging plans.
6. STaG Nights Update
The poster has been sent off to the printers and will be picked up this week. A review is going in Qmunicate this week and hopefully something will be going in The Guardian soon as well.
The launch party will take place on the 4th November, from 12-12 in the STaG room. This will be put in the email and also on the website. The mature students need to be told about the party and the bar needs to be stocked. A. Rutherford will supply a projector for the films.
Only one budget plan has been received so far, S. MacDonald will reply with her thoughts.
7. Board Trip
Complete the doodle!
D. Hahn suggested a picnic would be a fun thing to do on the trip.
A Christmas meal at someone’s flat was also suggested. D. Hahn offered to host it. Everyone will bring a dish and we will do Secret Santa. *much excitement* It will take place on the 2nd December as long as everyone is free.
8. Improv Tea-Time
A meeting will take place on Wednesday 27th October to finalise the plans. The first Improv Tea-Time will take place the week after. This will be put on the website.
9. Other Business
The Bedlam cheque has finally arrived giving STaG another £1,035.50, however this means STaG has made a loss. T. Pennock will write up a report on this for next week.
D. Hahn and C. Felstead are looking for a location for New Works, the places they have seen so far have been Liquid Ship (nice but wrong space), Captains Rest (closed when they went), The Holt Bar (free but a tiny stage). They are still looking for places so if anybody knows of/finds anywhere let them know!
1st year reps could be given some more responsibilities eg fundraising. The board should think about this for next week.
Don’t forget the STaG room clean up on Friday 29th October at 1pm!
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan
Apologies: T. Eaton, L. Taylor, E. Burckhardt, J. May
Agenda
1. Snack Rota
2. Social Rota
3. Workshop
4. SRC Affiliation
5. La Ronde Update
6. STaG Nights Update
7. Board Trip
8. Improv Tea-Time
9. Other Business
1. Snack Rota
Check the minutes email for more details. Thanks to those who have brought food so far!
2. Social Rota
It was decided we should see how popular the socials are and then decide from that how often they should occur. It was suggested we should make the socials into more of an event – fortnightly or monthly. A. Kane suggested this would make it more eventful and we could start the alternate socials next semester. C. Felstead agreed that we should keep socials every week until next semester when we can decide on their frequency depending on how popular they are.
3. Workshop
6 people signed up but only 5 actually came. This is probably because we didn’t advertise the workshop in time. It was suggested a ‘how many tickets left counter’ could be added to the booking form on the website.
T. Pennock said the workshop was good and had “a lot of running” although there was not much acting involved, it was mainly exercises to make people work better together.
The next workshop needs to be confirmed (February 26th) and advertising should start as soon as possible.
4. SRC Affiliation
Matric numbers need to be obtained from the membership. H. Allan and L. Monkman will be getting them from those who have not supplied theirs yet.
5. La Ronde Update
The QMU has said the performance needs to take place on the stage which is possible but may need some technical adjustments. C. Felstead is worried in case people fall off the stage…
It has been suggested more rehearsals need to be organised in order to get the rehearsal process speeded up a bit. C. Felstead will discuss this as well as the set and tech adjustments with J. May. The Tech man from the QMU will email C. Felstead with the floor and rigging plans.
6. STaG Nights Update
The poster has been sent off to the printers and will be picked up this week. A review is going in Qmunicate this week and hopefully something will be going in The Guardian soon as well.
The launch party will take place on the 4th November, from 12-12 in the STaG room. This will be put in the email and also on the website. The mature students need to be told about the party and the bar needs to be stocked. A. Rutherford will supply a projector for the films.
Only one budget plan has been received so far, S. MacDonald will reply with her thoughts.
7. Board Trip
Complete the doodle!
D. Hahn suggested a picnic would be a fun thing to do on the trip.
A Christmas meal at someone’s flat was also suggested. D. Hahn offered to host it. Everyone will bring a dish and we will do Secret Santa. *much excitement* It will take place on the 2nd December as long as everyone is free.
8. Improv Tea-Time
A meeting will take place on Wednesday 27th October to finalise the plans. The first Improv Tea-Time will take place the week after. This will be put on the website.
9. Other Business
The Bedlam cheque has finally arrived giving STaG another £1,035.50, however this means STaG has made a loss. T. Pennock will write up a report on this for next week.
D. Hahn and C. Felstead are looking for a location for New Works, the places they have seen so far have been Liquid Ship (nice but wrong space), Captains Rest (closed when they went), The Holt Bar (free but a tiny stage). They are still looking for places so if anybody knows of/finds anywhere let them know!
1st year reps could be given some more responsibilities eg fundraising. The board should think about this for next week.
Don’t forget the STaG room clean up on Friday 29th October at 1pm!
Friday, 22 October 2010
Minutes 18th October 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Monkman, S. MacDonald, E. Burckhardt, T. Eaton
Apologies: L. Taylor
Also in attendance: J. May, A. Haddow
Agenda
- Community Theatre Rep
- 1st Year Reps
- Room Booking/Masterclass
- New Talent Post Mortem
- SRC Affiliation
- Improv Tea Time
- Board Trip
- STaG Nights Update
- Other Business
1. Community Theatre Rep
S. Gregson told J. May and A. Haddow the basic information about the board and the position. Past ideas from community reps were also discussed to let the applicants know what other things have been done and to give them some ideas.
A. Haddow: used to be a nurse so used to working with children – would like to put more emphasis on the writing side of theatre perhaps doing some writing workshops in local schools etc.
J. May: done lots of volunteer work with children. Talked about the Save the Children grant where money is given to set up a project for disadvantaged children to take part in – could be an idea for STaG to get involved with.
The board discussed the possiblitity of forming another sub-committee to help with the position as, as E. Burckhardt stressed the importance of the role.
J. May was chosen as the new community theatre rep.
2. 1st Year Board Rep
C. Felstead read out the applications and after a heated debate D. Keenan and A. Rutherford were chosen.
3. Room Booking/Masterclass
E. Burckhardt will book the GUU from 1-5pm on Sunday 24th October – preferably the debates chamber or the dining hall but if it isn’t available then the QMU will be booked. The class will be advertised on the website and in the newsletter. Participants (a maximum of 8) will have to pay £5 towards the total cost, even if they do not turn up. First come first served booking basis using the new booking system T. Pennock has set up.
4. New Talent Post-Mortem
S. Gregson congratulated the directors and the date for the post-mortem will be 1st November.
5. SRC Affiliation
H. Allan is in the process of completing the forms. L. Monkman is getting the membership money from those who have not yet paid.
6. Improv Tea-Time
T. Pennock is attempting to finalise a meeting with those interested. He is planning on beginning next week and it will be advertised on the website.
7. Board Trip Away
T. Eaton suggested Stirling or Loch Lomond as both have youth hostels. He will make a Doodle to check board availability. More information will be emailed to the board.
8. STaG Nights Update
Plays have been chosen and auditions have been this week. Publicity is under way using Facebook and posters are to be printed by Monday. The launch night/fundraiser will take place all day on November 4th. This will appear in the newsletter and also on the website. Floor managers have been sorted. The booking system can be used to reserve tickets – information will be put on the posters.
9. Other Business
F. Bird has completed the social rota and will email it to the board. The new place for socials will be chosen by the board.
D. Hahn is looking for a venue for New Works as soon as possible so that judges can be picked. The space doesn’t have to be a theatre so if the board knows of anywhere then feel free to suggest it!
E. Burckhardt is organising a STaG room clean up on the 29th October. This will be advertised in the email and the website.
H. Allan is making a list of board members to give to the security man so they can have access to the STaG room key.
Tuesday, 12 October 2010
Minutes 4th October 2010
STaG Board Minutes 4th October 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Taylor, L. Monkman, S. MacDonald, E. Burckhardt, T. Eaton
Also in attendance: J. May
Agenda
- La Ronde Venue
1.1. Other Venues - Newsletter
- 1st Year Reps/ Community Theatre Rep
- Socials
- Publicity
- Screen-Printer
- Memberisation
- New Talent Update
- Other Business
1. La Ronde Venue
After much discussion during which J. May brought up the various factors he wanted in his venue (i.e. A deep set stage area in order for his set ideas to work) C. Felstead and J. May decided to go and view the Debates Chamber at the GUU and Qudos at the QMU. C. Felstead provisionally booked the QMU for the 4th, 5th and 6th of December at a cost of £1200. However, the venue will seat about 500 people per night.
1.1. Other Venues
Nautical College – city centre
Landsdowne – S. Gregson said that the venue was not ideal for STaG’s current needs
Pearce Institute – Govan - £7 per hour, very close to the Subway station.
Art School
RSAMD
Scottish Youth Theatre – 3 rooms but potentially very expensive
Old Bookshop in the John MacIntyre – large room
2. Newsletter
A policy about how to deal with other theatre companies advertising through STaG was devised. It was decided that these sorts of adverts (e.g. calls for actors etc) should not be put in Newsflashes but can go in the weekly Newsletter.
3. 1st Year Reps/ Community Theatre Rep.
The board decided they will choose both positions by a vote within the board itself. The 2 applicants for Community Theatre will be invited to a board meeting to talk with the board. The 1st year positions will be re-advertised in the weekly Newsletter and also mentioned at the New Talent launch party in Coopers.
4. Socials
F. Bird will send an email asking for board availability.
5. Publicity
A. Kane is contacting Subcity to advertise the production of Alice In Wonderland. He will also email the Glasgow Guardian, Qmunicate and the GUU magazine. E. Burckhardt will ask her flatmates to mention the performances of Alice on their show too.
6. Screen-Printer
L. Taylor has put the money in the PayPal account. S. Gregson will order the printer.
7. Memberisation
The cast and crew of both productions of Alice need to be made members. This could be done at the launch night in Coopers on the 7th October.
8. New Talent Nights Update
D. Hahn’s main worry is the high drop out rate of the cast (especially by those in the chorus) Some have switched to do tech whereas others have said they did not realise what a huge commitment it was going to be. However, she did mention that now the whole show has been blocked and everything is going well. L. Monkman updated the board on the progress of C. McCleod’s rehearsals and it was mentioned that he may have thrown someone out of the cast. She is worried people are not having as much fun or social interaction as in D. Hahn and E. Burckhardt’s group.
9. Other Business
H. Allan will email the SRC again about the affiliation process.
S. MacDonald suggested there needs to be another push for proposals for STaG Nights in order to get more freshers interested.
There will be an advert for New Talent Nights in the newsletter and on the website.
T. Pennock will email C. McCleod to ask whether he wants programmes done and to let him know he needs to organise this. It was suggested that 200 should be printed (100 for each show).
T. Eaton volunteered to be the box office personnel and will deal with email bookings. There will also be tickets on sale at the door.
T. Pennock will be making a decision about who will help with Improv Tea-Time this week.
Don’t forget, no board meeting on Monday!
Tuesday, 28 September 2010
Minutes: 27th September 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Taylor, L. Monkman, S. MacDonald, E. Burckhardt, T. Eaton
Also in attendance: S. Gwynn
Agenda
An Acre and Change Post-Mortem
The Studio
STaG Nights
T-Shirts
Improv Tea Time
Socials
New Talent
La Ronde
Other Business
1. An Acre and Change Post-Mortem
As S. Gwynn was invited to the board meeting he was invited to speak about his Fringe experience. He felt the show on whole went well (although we do not have the figures for ticket sales as yet). Despite not having great reviews the audience numbers didn’t seem to be greatly impacted. There was good feedback from the audience which seemed to be other than students typically middle-aged (a target fringe audience). The publicity and the flyers went down well however it was suggested that more flyers may be needed (changing from 10,000 to 15,000 perhaps?) The cast and crew were very enthusiastic and helped out with flyering and promoting the show. However, it was suggested that perhaps rehearsals need to be started earlier than May as the cast and crew seemed quite apathetic and with the summer break looming it was difficult to organize a proper rehearsal schedule, yet it was noted that the delay could have been due to the lack of a finished script. D. Hahn suggested that there should be more of an emphasis on the fact that the chosen play will be going to the Fringe as the cast seemed unprepared for the challenge when it came. It was suggested that STaG should have a larger role with promoting the show and publicising the fact that STaG was linked with it. It could also be useful to have more people from the board involved in the running of the show. S. Gwynn felt that perhaps it was the wrong play for the Fringe as it was difficult to get people interested, something which the board could have helped more with. The lack of technical support was also addressed and it was suggested that there needs to be a larger drive to get people involved in tech for next year. He did however, feel that the Fringe pack was helpful but may need some updating. The venue (The Bedlam Theatre) was according to S. Gwynn, unhelpful and didn’t supply appropriate information when it was needed. There was definitely a lack of communication between the theatre and the cast and crew. Similarly L. Taylor was unaware of certain aspects of the theatre’s technical requirements for example the fact that the lights would be moved throughout the day so they may not have been in the correct position for the show the following day. Thus it was questioned whether a new venue should be found for the production next year which still provides the same amount of space for the play. In future there needs to be more fundraising and it should be started earlier as there wasn’t quite enough done this year. It was stressed however, that this is not the sole responsibility of the board.
2. The Studio
Studio slots for the New Works Festival have been decided as follows: Performances on the 9th, 11th, 16th and 18th with tech/dress rehearsals on the 8th, 10th, 15th and 17th.
3. STaG Nights
S. MacDonald discussed various progressions made within the separate committee for STaG nights (STaG Knights). There are 12 in the committee so far however others have expressed interest. They will be meeting on Thursdays and a schedule has been devised for the next two months. There will be a tech meeting this week. Cut! Filmmaking society has been contacted to discuss them taking part in the daytime events.
4. T-Shirts
L. Taylor is going to buy the screen-printing machine.
5. Improv. Tea Time
So far there have been 2 replies to the email. Both the people interested have been relatively inexperienced however. It will be put out on the Newsletter again.
6. Socials
Initial Itch social information will be on the website and in the Newsletter.The board needs to email F. Bird their availability for the social so a rota can be devised.
7. New Talent Nights
T. Pennock needs to contact the directors as part of his role as board rep. It was suggested he should attend some rehearsals to check on progress. The launch night has been confirmed as the 7th October in Coopers. The fundraiser has been cancelled. If rehearsal space is needed it is best to contact Lucy at the GUU as she has been helpful to STaG in the past. L. Taylor suggested using the Catholic Chaplaincy as a rehearsal space as it is quite large.Publicity for the shows will be sorted through Rob Jones’s Subcity radio show.
8. La Ronde
Publicity for La Ronde in the Guardian, Qmunicate, Subcity – if they will put something out anyway!Callbacks are on Tuesday 28th September. After a good turn out of about 70 it has been narrowed down to 12. The cast will be chosen from this 12.
9. Other Business
Community Theatre position and 1st year board reps will be advertised in the email. More posters for Alice should be put up, perhaps asking the cast if they can put up some posters in halls. T. Eaton will look into a board trip away.An executive meeting has been planned for Sunday 10th October at 11am.S. Gregson and D. Hahn are meeting Minty on Wednesday 29th September to discuss the James Arnott/G12 theatre space.
Also in attendance: S. Gwynn
Agenda
An Acre and Change Post-Mortem
The Studio
STaG Nights
T-Shirts
Improv Tea Time
Socials
New Talent
La Ronde
Other Business
1. An Acre and Change Post-Mortem
As S. Gwynn was invited to the board meeting he was invited to speak about his Fringe experience. He felt the show on whole went well (although we do not have the figures for ticket sales as yet). Despite not having great reviews the audience numbers didn’t seem to be greatly impacted. There was good feedback from the audience which seemed to be other than students typically middle-aged (a target fringe audience). The publicity and the flyers went down well however it was suggested that more flyers may be needed (changing from 10,000 to 15,000 perhaps?) The cast and crew were very enthusiastic and helped out with flyering and promoting the show. However, it was suggested that perhaps rehearsals need to be started earlier than May as the cast and crew seemed quite apathetic and with the summer break looming it was difficult to organize a proper rehearsal schedule, yet it was noted that the delay could have been due to the lack of a finished script. D. Hahn suggested that there should be more of an emphasis on the fact that the chosen play will be going to the Fringe as the cast seemed unprepared for the challenge when it came. It was suggested that STaG should have a larger role with promoting the show and publicising the fact that STaG was linked with it. It could also be useful to have more people from the board involved in the running of the show. S. Gwynn felt that perhaps it was the wrong play for the Fringe as it was difficult to get people interested, something which the board could have helped more with. The lack of technical support was also addressed and it was suggested that there needs to be a larger drive to get people involved in tech for next year. He did however, feel that the Fringe pack was helpful but may need some updating. The venue (The Bedlam Theatre) was according to S. Gwynn, unhelpful and didn’t supply appropriate information when it was needed. There was definitely a lack of communication between the theatre and the cast and crew. Similarly L. Taylor was unaware of certain aspects of the theatre’s technical requirements for example the fact that the lights would be moved throughout the day so they may not have been in the correct position for the show the following day. Thus it was questioned whether a new venue should be found for the production next year which still provides the same amount of space for the play. In future there needs to be more fundraising and it should be started earlier as there wasn’t quite enough done this year. It was stressed however, that this is not the sole responsibility of the board.
2. The Studio
Studio slots for the New Works Festival have been decided as follows: Performances on the 9th, 11th, 16th and 18th with tech/dress rehearsals on the 8th, 10th, 15th and 17th.
3. STaG Nights
S. MacDonald discussed various progressions made within the separate committee for STaG nights (STaG Knights). There are 12 in the committee so far however others have expressed interest. They will be meeting on Thursdays and a schedule has been devised for the next two months. There will be a tech meeting this week. Cut! Filmmaking society has been contacted to discuss them taking part in the daytime events.
4. T-Shirts
L. Taylor is going to buy the screen-printing machine.
5. Improv. Tea Time
So far there have been 2 replies to the email. Both the people interested have been relatively inexperienced however. It will be put out on the Newsletter again.
6. Socials
Initial Itch social information will be on the website and in the Newsletter.The board needs to email F. Bird their availability for the social so a rota can be devised.
7. New Talent Nights
T. Pennock needs to contact the directors as part of his role as board rep. It was suggested he should attend some rehearsals to check on progress. The launch night has been confirmed as the 7th October in Coopers. The fundraiser has been cancelled. If rehearsal space is needed it is best to contact Lucy at the GUU as she has been helpful to STaG in the past. L. Taylor suggested using the Catholic Chaplaincy as a rehearsal space as it is quite large.Publicity for the shows will be sorted through Rob Jones’s Subcity radio show.
8. La Ronde
Publicity for La Ronde in the Guardian, Qmunicate, Subcity – if they will put something out anyway!Callbacks are on Tuesday 28th September. After a good turn out of about 70 it has been narrowed down to 12. The cast will be chosen from this 12.
9. Other Business
Community Theatre position and 1st year board reps will be advertised in the email. More posters for Alice should be put up, perhaps asking the cast if they can put up some posters in halls. T. Eaton will look into a board trip away.An executive meeting has been planned for Sunday 10th October at 11am.S. Gregson and D. Hahn are meeting Minty on Wednesday 29th September to discuss the James Arnott/G12 theatre space.
Thursday, 23 September 2010
Minutes 20th September 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Taylor, L. Monkman, S. MacDonald, E. Burckhardt,
Apologies: T. Eaton
Agenda
- New Talent
- STaG Nights
- G12/ ‘James Arnott Lecture Theatre’
- New Writing/ New Works
- T-Shirts
- Socials
- Fresher’s Week Post-mortem
- Other Business
1. New Talent
Auditions have been done and it has ended up with 44 people in each play, which works out as 39 new members each! We decided that old members should be given smaller parts in order to give the new members a better induction into STaG. Lists of the cast have been given out to both directors. It was suggested that to equal out parts bigger roles like that of Alice should be split up. We also discussed the possibility of including other talents eg. Music.
L. Taylor and C. Felstead are organising the production teams of people with varying levels of ability in them. S. Gregson stressed the importance of booking rooms for rehearsals now to avoid disappointment and also suggested the use of Doodle to show cast availability.
We discussed the idea of a launch party in Coopers on the 1st October so the two casts can meet and be social. We also discussed a fundraiser in the STaG room on the 6th October. The budget for each show is £150, although it is important to keep all receipts and claim anything back within 28 days! A. Kane is doing the publicity and making it pretty.
2. STaG Nights
S. MacDonald applied and got the Young Scot fund which will cover venue hire and publicity (approx. £541). She will also apply for the Initiative Grant to help cover more expenses. We discussed asking the SRC for a grant too (details for which can be found in the email H. Allan sent round) A meeting will be held on Thursday 23rd September at 6pm in the STaG room to form a committee.
A social will be targeted specifically towards proposing for STaG Nights on the 27th September, L. Monkman will send an email round about this. So far there has been 1 proposal and the deadline is on the 8th October at 5pm. C. Felstead will email Reuben to ask about making posters for the shows and invite him to the meeting on Thursday.
Stereo offered the space during the day between 1 and 3 so the idea of having some daytime productions was discussed. We thought it may be better to have just films on during the day. This will only be done on Thursday and Friday so that Wednesday can be a ‘trial run’ for setting up.
3. G12
So far the deal seems to be that as long as STaG pays for janitor cover then we are able to use the space. However it is unclear whether there is still a production fund that we are able to make use of.
4. New Writing/Works Festival
The studio has been confirmed for the evenings it will be on however, the space is needed during the daytime so all the lighting etc will need to be taken down. D. Hahn suggested more focus on competition is needed this year to increase excitement. E. Burckhardt suggested looking at the pricing for the G12 space too so we can increase the number of people allowed in the space as currently the numbers for the studio are unknown.
5. T-Shirts
This will be circulated in the email again as there was some interest/queries about people ordering some. A screen printer will be bought from EBay for £10ish in A3 size.
6. Socials
Pubcrawl on the 18th October?
More theatre trips suggested for social opportunites.
7. Fresher’s Week Post-Mortem
WELL DONE STaG!
Debate about whether or not we should have another show as some say it helps to raise STaG’s profile and interest in us whilst others have said it is a waste of time and can be a big disaster. More workshops next year as there was a high turnout, maybe we could make them more interactive? STaG Bear will be moved to a Fresher’s fair day to make him more useful. BBQ went well and we should think about doing this again next year.
8. Other Business
1st Year reps should be elected soon
Improv tea-time – an email will be sent out to see who is interested.
Tom E and Emily it’s your turn to feed us next week!
Minutes 12th September 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Taylor, L. Monkman,
Apologies: T. Eaton, S. MacDonald, E. Burckhardt,
Agenda (of sorts)
- Workshop
- STaG Bear & Flyering
- Laptops/Stall
- Socials
- Auditions
1. Workshop Drama
Eventually it was decided that L. Monkman and L. Taylor will be hosting the auditions workshop at 11am until 12pm. D. Hahn will come when she can. L. Monkman will send out a Newsflash correcting the workshop times on the flyer. The times are now 11-12 (auditions) and 1-2 (improv.) S. Gregson is going to put the information on the website along with some advertising for Arches Live. This should also be in the Newsflash.
2. STaG Bear (yay) & Flyering
STaG Bear has a rota – D. Hahn 10-12, L. Taylor 12-2, A. Kane 2-4. STaG bear will be silent this year… (Wrote this down, not sure why)
The board will be between the QMU and the GUU flyering and generally being lovely and theatrical. We are meeting TOMORROW at 9.45am in the STaG room to sort out posters and flyering.
3. Fresher’s Stall
T. Pennock will be bringing his laptop for use at the stall along with a float sometime before 10am on Tuesday. The flyers will be reprinted (using C. Felstead’s specially cropped map) and handed out during the week. There should be 2 laptops, one for pictures and one for typing up new members as they come and join!
4. Socials
Socials will remain on a Monday at about 7.30pm…ish. The first 3 will be in the STaG room and the 4th will be some sort of finding-a-new-place-for-a-social crawl.
5. Auditions
Auditions for Alice in Wonderland will be on Sunday. A monologue is needed for both girls and boys. D. Hahn and C. Felstead had some ideas about what they could be. Extra audition time may be needed for those who cannot make the audition on Sunday.
Keep your fingers crossed for good weather!
Minutes 10th September 2010
Meeting, 2p.m. Friday 10th September
Present: Sam Gregson, Cerne Felstead, Deborah Hahn, Tom Pennock, Lucy Monkman, Flora Bird and Andrew Kane
Apologies from everyone else I'm sure.
ITEM 1: New Talent Nights
- Due to Alice Blundell's resignation from the STaG board, a new board rep was needed for new talent nights, Tom Pennock volunteered for this position with enthusiasm and two thumbs up.
- Poster for new talent nights is to be printed tomorrow.
ITEM 2: La Ronda
- Still trying to find a venue - we hear from the G12 around the 20th Sept.
ITEM 3: New Works
- It has been decided provisionally to have the new works festival in the studio instead of the Ramshorn theatre.
- There was some debate as to whether to run each of the plays for two nights due to reduced capacity.
- The Right Honourable D.S. Hahn will email Minty Donald with reguards to booking the studio at the beginning of February.
ITEM 4: Studio Slots.
- It was decided by the members present to enquire about the possibiltly of studio slots at the end of Oct/beginning of Nov and the end of Nov/beginning of Dec, Deborah Hahn is taking action.
ITEM 5: Freshers week
- We will meet on sunday at 2p.m. to further discuss Freshers week plans. After this meeting there will be an even cooler meeting to discuss the "night game".
Sunday, 11 July 2010
Minutes 7th June 2010
STaG Board Minutes 7th June 2010
Taken by Sarah MacDonald
In attendance: S. Gregson, S. MacDonald, T. Pennock, C. Felstead, A. Kane, F. Bird
Apologies: D. Hahn, T. Eaton, H. Allan, L. Taylor, L. Monkman, A. Blundell, E. Burckhardt,
Agenda
- Fringe
- Fresher’s Week
- STaG Nights
- Lights
- New Talent Nights
- Workshops
- G12
- AOB
1. Fringe
Ed could not make it so arranged to meet (for those who can make) tomorrow (Tuesday) in the STaG Room 2-3pm. Simon will not be at that meeting.
2. Fresher’s Week
We spoke about the need to get a good location for the stall at this year’s Fresher’s week. F. Bird will contact the SRC to request one. At this stall we want pictures of the board and of shows that have gone on (with captions) to illustrate STaG’s successful history and to give the fresher’s an idea what they are getting themselves into! We will sell t-shirts at this stall.
It was brought to the board’s attention that the Hillhead Bookclub had excellent publicity before its launch with the simple flyer design. We thought that perhaps we could have orange posters with just the antlers at the beginning of the week and later on introduce more information to these original posters. This was an idea Hilary Sloan had for STaG Nights 2009 and could work really well as a teaser.
T-Shirts were discussed and it was suggested that they need to be ‘cooler’. Orange is a big fat YES (as recommended by Fergus Andrew) but Sam suggests we need something a little more interesting and that we would actually like to wear outwith STaG events (perhaps antlers crawling arond the shirt?) It was suggested that we need to check out companies off and online to check this out in terms of price, quality and suitability.
We chatted about putting posters around the art school to entice them into STaG but this must not divert attention from the University of Glasgow in which we must put most of our energy into.
We need a new sign to put in front of the STaG room (a plastic one like the G12 shows?) C. Felstead is going to look into this.
We decided that a social with a pub quiz will take place on Wedneday 15th September and a BBQ in Kelvingrove park will take place on Friday the 17th with auditions being on the Sunday (19th).
We also would like to help Fresher’s move into their halls during the week as this is a good way of getting first years to get to know us. We need a lot of help with this though.
STaG Bear is, of course, a must!
We would like to hold an improv workshop and S.Gregson is going to ask Magic Ben if he would like to host one (as he had plenty of experience and led a very successful one last year) for £20 and a drink from the bar.
We decided to clear out the STaG room on Wed 8th and Thurs 9th of September – be there!
3. STaG Nights
Stereo has been booked!!! And now S.MacDonald will send an email out to StaGgers encouraging them to think about proposing for the festival. She has already sent an email out to a lot of companies around the Uk urging them to propose. S.MacDonald is, before she goes away, applying to Ideas Tap and Young Scot for funding. Storage and vans will be sorted in the next term.
4. Lights
£200, and we have decided to buy them now! And store at one of the techies house until a more suitable home can be found for them. Additionally we have found heavy duty wires in the store room beside the STaG room that we can use for shows – yes.
5. New Talent Nights
So far we have three directors interested, which is encouraging but sending out an email to see if we can encourage more and if we can find any designers. Next Tuesday 15th the board will have an email discussion to decide upon the two directors.
6. Workshops
M.Westbrook is interested in offering a one off workshop for STaG but S.Gregson will continue the search.
7. G12
Lee will let us know mid-summer what is happening.
8. AOB.
T. Pennock asked if Improv Teatime would continue. There was a lot of support for it from the board at the meeting and it was suggested to keep it up, every month with a new person leading it every week. B.Watson will be contact about this with his ideas about how it can be continued/a pack can be made about improv games etc...
Happy Summer all!!!
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