Minutes 4th October 2010

STaG Board Minutes 4^th October 2010

In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Taylor, L. Monkman, S. MacDonald, E. Burckhardt, T. Eaton

Also in attendance: J. May

Agenda

1. La Ronde Venue
   1.1. Other Venues
2. Newsletter
3. 1^st Year Reps/ Community Theatre Rep
4. Socials
5. Publicity
6. Screen-Printer
7. Memberisation
8. New Talent Update
9. Other Business

1. La Ronde Venue

After much discussion during which J. May brought up the various factors he wanted in his venue (i.e. A deep set stage area in order for his set ideas to work) C. Felstead and J. May decided to go and view the Debates Chamber at the GUU and Qudos at the QMU. C. Felstead provisionally booked the QMU for the 4^th, 5^th and 6^th of December at a cost of £1200. However, the venue will seat about 500 people per night.

1.1. Other Venues

Nautical College – city centre
Landsdowne – S. Gregson said that the venue was not ideal for STaG’s current needs
Pearce Institute – Govan - £7 per hour, very close to the Subway station.
Art School
RSAMD
Scottish Youth Theatre – 3 rooms but potentially very expensive
Old Bookshop in the John MacIntyre – large room

2. Newsletter

A policy about how to deal with other theatre companies advertising through STaG was devised. It was decided that these sorts of adverts (e.g. calls for actors etc) should not be put in Newsflashes but can go in the weekly Newsletter.

3. 1^st Year Reps/ Community Theatre Rep.

The board decided they will choose both positions by a vote within the board itself. The 2 applicants for Community Theatre will be invited to a board meeting to talk with the board. The 1^st year positions will be re-advertised in the weekly Newsletter and also mentioned at the New Talent launch party in Coopers.

4. Socials

F. Bird will send an email asking for board availability.

5. Publicity

A. Kane is contacting Subcity to advertise the production of Alice In Wonderland. He will also email the Glasgow Guardian, Qmunicate and the GUU magazine. E. Burckhardt will ask her flatmates to mention the performances of Alice on their show too.

6. Screen-Printer
L. Taylor has put the money in the PayPal account. S. Gregson will order the printer.

7. Memberisation
The cast and crew of both productions of Alice need to be made members. This could be done at the launch night in Coopers on the 7^th October.

8. New Talent Nights Update
D. Hahn’s main worry is the high drop out rate of the cast (especially by those in the chorus) Some have switched to do tech whereas others have said they did not realise what a huge commitment it was going to be. However, she did mention that now the whole show has been blocked and everything is going well. L. Monkman updated the board on the progress of C. McCleod’s rehearsals and it was mentioned that he may have thrown someone out of the cast. She is worried people are not having as much fun or social interaction as in D. Hahn and E. Burckhardt’s group.

9. Other Business
H. Allan will email the SRC again about the affiliation process.
S. MacDonald suggested there needs to be another push for proposals for STaG Nights in order to get more freshers interested.
There will be an advert for New Talent Nights in the newsletter and on the website.
T. Pennock will email C. McCleod to ask whether he wants programmes done and to let him know he needs to organise this. It was suggested that 200 should be printed (100 for each show).
T. Eaton volunteered to be the box office personnel and will deal with email bookings. There will also be tickets on sale at the door.
T. Pennock will be making a decision about who will help with Improv Tea-Time this week.

Don’t forget, no board meeting on Monday!