Minutes: 29th October 2012

Minutes of STaG Board Meeting, 29th October 2012

The STaG Room, 62 Oakfield Avenue 5:35-6:10pm

In attendance were H. Allan, A. Cameron, Jack Cameron, A. Ciupka, N. Donald, W. Foote,M. Godden, C. Goldstone, D. Hahn, S. Linsley, A. McCallum, Sophie McCormack-Gow, A. Rutherford, Z. Williams
Apologies from E. Igelström

Pending actions from previous Minutes

• Nogs - reschedule band rehearsal for Tuesday

Agenda

1. Arnie
2. SN
3. HB
4. Publicity
5. OrdBoards
6. Election
7. Venues
8. Newsletter
9. Paperwork
10. AOB

1. Arnie  
To be postponed until the director is able to attend.

2.  SN

1. Fundraiser tonight - it should be a relaxed, chilled-out night, and hopefully various cast should attend.
2. Publicity - pretty much completed.  
3. An SM dropped out, but was replaced.  The venue trip went very well.

3.  History Boys

1. Not much change - fundraiser figures are still required [ACTION: Erik].
2. A venue visit is needed - M. Godden is to keep emailing the venue to organise this [ACTION: Mabs].  The form for venue rights needs completing as soon as possible.

4.  Publicity
HB target not met by the director, but should be soon.  Posters shall be completed this week, to be put up with the help of all of the Board.


5.  Social 
The Ghost Story has been written.  Help to set up at 5-6pm would be much appreciated, and please let W. Foote know if you are interested in role-play [ACTION: All].  Pumpkins are to be sourced in Poundland, and/or some real ones shall be bought.  There was a reminder that the election shall take place directly beforehand [EVENT: FinSec Election, Monday, 7:30pm].


5.  OrdBoards
A. Rutherford suggested giving each of the OrdBoards a task.  Therefore the following shall help specifically in each area:

• S. Gow - Venues
• J. Cameron - Tech
• D. Hahn - SN 
• A. Ciupka - Publicity

6.  Elections
H. Allan and W. Foote shall start proceedings at 7.30pm.  E. Igelström shall give a short speech, then each candidate has a minute to talk.  A bell or similar instrument should be found to end the minute [ACTION: Harriet & William].  If enough people (20) attend, a secret ballot shall happen immediately, if not a box shall be kept by the bar for being added to during the social.

7.  Venues

1. A system for dealing with venues needs to be organised - the Catholic Chaplaincy is confused, for example, and the QMU is also complaining.  Every production therefore should send a rehearsal schedule for the week to M. Godden on Mon, and either book the rooms themselves or ask S. Gow or A. Rutherford to do so, which means that everything is booked once a week.  M. Godden is to write a blurb for the newsletter and email SMs on this matter (and A. Cameron) [ACTION: Mabs].  This applies to any external venue - QMU, GUU, CC - as the booking sheet for the STaG Room works perfectly well.
2. The cupboard should be cleared up soon as it is currently too messy for fire regulations and the IT people.  If necessary things can be thrown out, although the Sloth should be given to Debs to stay in her flat.  Particularly the stuff behind door is dangerous as it often blocks the way [ACTION: Zoë, Adam?, volunteers...].
3. Likewise, the STaG Room itself, including the pleasant exodus of mugs on the mantelpiece, needs a clean [ACTION: Mabs, Nogs, volunteers].  The Calendar/Planner shall be added to the wall tomorrow [ACTION: Zoë].

8.  Paperwork
In reference to an email sent a week ago, N. Donald mentioned the current situation regarding the STaG literature and asked some questions on the following:

• paperwork used regularly (forms, lists, templates) which could be backed up for future use
• a duty which you think some advice about would be helpful
• a duty which you feel is a particular strong point of yours, which you might write about
• paperwork of other Board members, access to which you'd find useful
• Board Packs of previous years
• What we've struggled with, for our Board Packs
• Other packs - SM, Music Director, eg.
• Current packs - Board Rep, eg. - how much these are circulated

9.  Newsletter
H. Allan reminded the Board to send items for the newsletter to her a.s.a.p., particularly details about socials, fundraisers, events happening during the week for example.  Please stick to the deadline - 5pm on Tuesday (occasionally Wednesday).  J. Cameron's subscription is also to be sorted [ACTION: Harriet].


10.  AOB

1. Cecilians - interest has been expressed in a joint ceilidh; the costs are £400 for the band, and tickets are £5.  It was suggested that the auction could be for both societies (often auctioning off time and talents).  A. Ciupka, W. Foote, E. Igelström and the new FinSec should meet the Cecilians to discuss further [ACTION: Alex, William, Erik & Rob].  It takes place this semester, in the GUU on the 26th November.  This date causes difficulties, however, as it is the day before HB.  It was suggested that we could then ask if we could join with something next semester, or else try to come to some agreement about this semester regarding their kind offer - this is to be discussed at the meeting. 
2. We already have two judges for NW - Fiona Sturgeon Shea and Stewart Archibald.
3. A. Cameron's birthday party is on Friday, all are welcome!

The date of the next meeting is Monday 5th November, 5:30pm in the STaG Room.

Meeting adjourned.

Minutes: 22nd October

Minutes of STaG Board Meeting, 15th October 2012

The STaG Room, 62 Oakfield Avenue 5:45-6:30pm

In attendance were A. Cameron, Jack Cameron, A. Ciupka, N. Donald, W. Foote, C. Goldstone, M. Godden, D. Hahn, E. Igelström, S. Linsley, A. McCallum, Sophie McCormack-Gow, A. Rutherford,
Apologies from H. Allan, Z. Williams
Also present was Jenny Gilvear (Co-Director of NTN)

Pending actions from previous Minutes

• Mabs - to text Sarah MacDonald about archiving.

Agenda

1. FYBRs Welcome
2. NTN Post-Mortem
3. Arnie
4. SN
5. HB
6. Publicity
7. FinSec
8. Exec
9. Social
10. Board Trip
11. AOB

1.  First Year Board Reps
The Board welcomed J. Cameron and S. Gow to the STaG Board.  The talking system was explained (i.e. thumbs up for agree, hand up to say something, and hand out at the person whose point you'd like to comment on).

2.  New Talent Nights Post-Mortem

1. W. Foote (Co-Director, Second Performance)
   a)  Overall the productions went very well and everyone had a great time.
   b)  What was being done every week could have been more defined; required set was not always built, for example, and Z. Williams seemed rather swamped.
2. J. Gilvear (Co-Director, First Performance)
   a)  There was sometimes difficulty in delegating and checking up on tasks, and the biggest problem was probably sourcing a script; as a result, this production started slightly on the back foot compared to the other team.  It was suggested that STaG should perhaps supply both versions in the summer, or at least check that there are possibilities; potentially the same script could be used for both, however this tends to create a 'samey' feel and encourage comparison of productions - the format of two teams producing the same story is problematic anyway.  Again for 'The Wind in the Willows' last year, one script was suggested and one director found his own.
3. Regarding the board's role, the directors felt well looked-after and therefore didn't freak out too much with problems, what with the participation of the Board Reps (and the added advantage of W. Foote being on the Board himself).
4. Budget - this was purely based on last year, being an almost identical set-up, and it worked well; in true style most things were begged and borrowed, and then most of the bought items stayed with their tags and were returned.  It seems STaG had a bad reputation of borrowing things, however, for example at Vintage Guru - handling items is something to be more aware of, even when the show is over.  Finally receipts need to be gathered for the production, and a cheque is needed to reimburse D. Hardie [ACTION: Erik].
5. Publicity - Facebook was probably the most helpful tool here, but the materials were available very quickly and this generally seemed to work really well.  
6. Management - it's important to know what is the director's responsibility and what can be delegated, and whether enough information has been given to Tech and Backstage.  It would be worth collecting more comprehensive contact details at the start (at Freshers, perhaps, along with QMU membership and matric numbers), and it is important that the Stage Manager knows how to book a room.  Full cast rehearsals could also be pre-booked, so that when cast and crew are signing up to NTN, they know exactly when rehearsals will actually be.  The rehearsal schedule tended to be for the full cast every Saturday, for example.  A couple of paragraphs for pack on NTN Directing would be much appreciated [ACTION: Jenny, Kat, Naomi & William].

3.  Arniegeddon
This has sold-out, and tonight W. Foote and A. Cipuka are on the door.  The money and booking form need to be sorted beforehand.


4.  STaG Nights

1. A cold but successful shoot happened on Saturday where the posters and trailer materials were completed, and the make-up artist was very nice.  On Sunday there was also a backstage trip to Stereo, where a video for backstage crew was made and the space was measured.
2. Most shows are now cast, the remaining holding auditions this week with the last one on Friday night.  Two directors have already asked what Stereo looks like - a Facebook group for directors has already been set up and a Doodle for a visit is in progress.  
3. This week the booking form shall open, a blurb shall be posted in the newsletter and the banner shall be made.  

5.  History Boys

1. The cast is to be off-script this week and it seems to be going well. 
2. 7^th November is the fundraiser, on a murder mystery theme, with the SN Launch Night two days before on the 5^th November - details on the funds raised in the past were requested [ACTION: Erik].  A venue trip is being organised, and M. Godden is to send details of the receptionist to A. Rutherford [ACTION: Mabs].

6.  Publicity

1. Now on the final two projects - the shoot for SN went well and a provisional deadline for all HB material is this wekend.  In the HB pipeline are the poster and printing of the cards (this week).  
2. It was decided to circulate no HB poster before SN is over, so the different publicity campaigns are not conflicting.

7.  Financial Secretary

1. One person has withdrawn their interest, and one more person is a candidate.  Elections need to be prepared, and manifestos shall be sent out in the newsletter this week.  
2. The election shall take place at the start of the Hallowe’en Social at approx. 7-7:30pm.

8.  Executive Meeting

1. An Exec Meeting should take place before E. Igelström steps down, to tie up any loose ends - a Doodle is needed [ACTION: Nogs].

9.  Social

1. Hallowe'en decorations need to be found, and A. Cameron can donate stuff used at the creepy Cinders fundraiser last year.  There shall be bobbing for apples, eg. - the usual Hallowe'en stuff - and the ghost tour is currently being devised. 
2. November Social - to be on a Christmas theme as a night with STaG, Bing Crosby-style putting out a turkey, and Santa will of course make an appearance.  A trip to the theatre could also be organised - for a pantomime, Kings has Cinderella and Sleeping Beauty is at the Citz.  Otherwise there's the Arches, Pavilion, the ballet or the opera.  
3. A food run is needed before Tuesday - Sunday night A. Ciupka and J. Cameron, with A. Rutherford to give them access [ACTION: Aidan, Alex and Cameron].

10.  Board Trip

1. S. Linsley has emailed her uncle and he is willing to lend us his cottage in Northumbria for free between the 10^th and the 25^th of December, only paying the £55 for the cleaner.  To hire a minibus, A. Cameron (between 5th and 8th November?), H. Allan and E. Igelström should be able to do the test, otherwise it's only maybe £10 for the train and a taxi.  To find out about minibuses you should go to the SRC building.  The dates were decide as the 15-18^th December [Board Trip to Northumbria].

11.  AOB

1. D. Hahn has kindly offered to host a Board Christmas dinner at her flat, to be sorted after the timetable comes out for exams.
2. The SN Fundraiser is next Monday [EVENT: SN Fundraiser, Flying Duck, 8pm Mon 29th] - everybody please come after the Board meeting.  It's a swap-shop for any object, and if you don’t bring something you pay 50p more to get in.  A door will be organised [ACTION: Nogs].  A. Rutherford shall try to alter the HB rehearsal at that time (to 5-7pm?) [ACTION: Aidan].
3. Help is needed with setting up the room for the social next Tuesday from 5pm - the band rehearsal may need to be changed [ACTION: Nogs].
4. M. Godden needs a cheque of £100 deposit for NW venue.
5. Keys - M. Godden to go to gatehouse to ask if a backstage person can get another key, and perhaps should try talking to the guy that fixed the light about obtaining a lock on the cupboard (Z. Williams is also emailing) [ACTION: Mabs & Zoe].
6. Proposals for MS2 are to be opened next week.

The date of the next meeting is Monday 29th October, 5:30pm in the STaG Room.

Meeting adjourned.

Minutes: 15th October 2012

Minutes of STaG Board Meeting, 15th October 2012

The STaG Room, 62 Oakfield Avenue 5:40-7:35pm

In attendance were H. Allan, A. Cameron, A. Ciupka, N. Donald, W. Foote, M. Godden, D. Hahn, E. Igelström, S. Linsley, A. McCallum, A. Rutherford, Z. Williams
Apologies from C. Goldstone
Also present for their individual interviews were applicants for the First Year Board Rep position (in chronological order): Jack Cameron, Darren Hardie, Tessy Troes, Ella Bendall, Sophie McCormack-Gow, Rowan Charleson, Holly Maxwell-Stevenson

Agenda

1. FYBRs
2. NTN Post-Mortem
3. SN
4. Arnie
5. HB
6. Publicity
7. Socials
8. Finance
9. AOB

1.  First Year Board Reps

1. Interviews - the five applicants for the position were invited in individually for an informal interview with the Board.  A. Rutherford briefly explained the role's purpose of helping other Board Members, learning the ropes, contributing to and getting involved in Board decisions, reaching out to new members and being a good presence, before opening questions up to the Board itself. 
2. Voting - an initial vote provided a clear shortlist of 3, and after further discussion two blind votes fully secured J. Cameron and S. McCormack as the new FYBRs.
3. A. Rutherford shall email the applicants with good news, A. Cameron the unfortunate news, and H. Allan is to write a congratulatory blurb for the newsletter [ACTION: Aidan, Amy & Harriet].  A lot of interest was expressed in trying to involve some the unsuccessful applicants in upcoming shows, as there was a lot of talent displayed and the vote proved to be a long, difficult decision.  In particular, it was hoped that R. Charleson may still be interested in incorporating international theatre into STaG in some way, as this sounded fantastic.

2.  New Talent Nights Post-Mortem
Postponed until next week.  Feedback forms shall be sent out to cast and crew [ACTION: Mabs & Debs].


3.  STaG Nights

1. Proposals - after the deadline on Friday, proposals were picked last night.  The proposal by T. Pennock requires a director, interest for which has already been expressed, but this should be mentioned in the newsletter.  
2. Crew - Stage Managers, etc. need to be found.  Z. Williams shall help A. Cameron organise this [ACTION: Zoë & Amy].
3. Night Reps - this position or something similar is to be arranged this year too.

4.  Arniegeddon

1. The Board Rep is absent, so an update shall be provided next week.
2. Backstage - Z. Williams met with the director today, and set, props and costume seem to be sorted, except from a possible issue with tables, and the cast seems to be almost off-book.  A. McCallum is on top of Tech preparations, and the sound cues are done.  Z. Williams also stressed again at the meeting the importance of keeping up communication.
3. Venue - budget figures are needed from the director, and M. Godden should be present at any meetings with the venue.  A door rota is needed [ACTION: Nogs].
4. Riot - after an insufficient turn-out on Thursday, a second workshop was organised on Sunday. It was stressed again that the Board should be notified of any similar events in future, partly for publicity/attendance purposes.  

5.  History Boys

1. There seems to be a good dynamic within the team; A. Ciupka is endeavouring to attend all full-cast rehearsals.
2. Venue - M. Godden acquired some desks from the university free of charge, which saves some cost.  Soon there may be a viewing of the venue.
3. Publicity - the poster is looking good, and soon bookings can be opened.
4. STaG Nights - there is some friction of time-management regarding rehearsals during the STaG Nights week and cast/crew involved in both productions.  However the rehearsal schedule for HB is drafted beyond SN and no rehearsals have been booked during that week, and the cast/crew are trusted to manage their own time wisely, although it is a responsibility to let both productions know if this is the case.  If cast/crew have any queries or problems, A. Rutherford and Board Reps can be approached (or any Board members).
5. Finance - A. Cameron needs a copy of the budget (and M. Godden a cheque for a deposit) [ACTION: Erik].

6.  Publicity

1. Pinnochio - this worked, seemed to go well as there was a good turn-out.
2. Arnie - there are not many posters in the QMU, so A. Ciupka shall distribute some more [ACTION: Alex].
3. SN - posters to be shot on Saturday.
4. HB - poster is nearly ready.  80 are being made, to be put out in two waves; both HB and SN have a capacity of 100 people a night, which is aimed to be sold out.  28th October is the deadline for printed material.  S. Linsley is on top of everything for the moment but will shout if she needs help.

7.  Socials

1. Hallowe'en - to be two weeks tomorrow [EVENT: October Social (Hallowe'en), 30/10/12].  At 12pm there will be a ghost tour, which is currently being prepared by W. Foote; the university needs to be notified, as they would like warning although won't stop the tour itself [ACTION: Mabs].
2. SN Fundraiser - tbc, but sometime during the first few days of November.
3. November Social - some ideas already, such as a 'Night In with STaG' theme.  Preliminary dates will be sent to A. Rutherford [ACTION: William].  Interest was also expressed in snuggling up in the STaG Room to watch films during the Winter.
4. Board Trip - a visit to S. Linsley's uncle's place is looking promising, and she will drop him a line [ACTION: Sinead].  W. Foote also suggested that before it closes, the Board should go to The Hive together, perhaps after a Thursday night rehearsal in the GUU as then free entry is granted.

8.  Finance

1. Money-box Incident - at NTN the money-box went missing, although was luckily discovered later by the GUU.  To prevent this from happening in future, E. Igelström is either to keep track of it himself or allocate the task to another Board member.  Either way, the whole Board should be aware of whose responsibility this is.  Within 24 hours, E. Igelström is to collect the money-box and bring it to the relevant person/venue, empty it of all but the float after the event, before replacing it or handing it to the next safe-keeper.
2. Money Stores - Z. Williams has an unused safe which she would be happy to donate to STaG as a second store of cash, reducing the value of the money-box.  This would sit in E. Igelström's flat [ACTION: Zoë].
3. Speakers - A. McCallum is to look at prices for speakers for the STaG Room [ACTION: Adam].  However a friend of N. Donald is looking for a home for some speakers, and various other items which may be of use, so she will forward a list for the Board to peruse [ACTION: Nogs].

9.  AOB

1. NW Venue - this has been booked.
2. Newsletter - as the proposals have only just been chosen, the deadline for audition details from SN directors is Wednesday.  Therefore the newsletter shall be sent on Wednesday afternoon to include these.
3. Archive - Sarah MacDonald sent an email mentioning the important and interesting work done in the past on archiving STaG, and this shall be revived again soon [ACTION: Mabs].
4. FinSec - one person has applied so far.

The date of the next meeting is Monday 22nd October, 5:30pm in the STaG Room.

Meeting adjourned.

Minutes: 8th October 2012

Minutes of STaG Board Meeting, 8th October 2012

The STaG Room, 62 Oakfield Avenue 5:40-6:12pm

In attendance were H. Allan, A. Cameron, A. Ciupka, N. Donald, W. Foote, M. Godden, C. Goldstone, D. Hahn, E. Igelström, S. Linsley, A. Rutherford
Apologies from A. McCallum, Z. Williams

Pending actions from previous Minutes

• E. Igelström - as a last try shall email D. di Rollo to ask for the money from D. Mackay
• All - Board Trip Doodle still needs filling in

Agenda

1. NTN
2. Arnie
3. SN
4. HB
5. Publicity
6. FYBRs
7. Socials
8. AOB

1.  New Talent Nights

Looking good - first night tonight.  E. Igelström to drop off the money box if he is unable to attend [ACTION: Erik].

2.  Arniegeddon
Meeting with Publicity and Board Rep successful; everything seems to be in control and well-prepared.  The cast is full and they seem to be having a lot of fun.  The website banner and Facebook cover photos are done, and hopefully a big audience shall attend.  The Riot Workshop is to be held on Thursday from 6-7pm (more details in the newsletter) [EVENT: Riot Workshop, 11/10/12].


3.  STaG Nights
A productive Committee Meeting was held on Friday, with Backstage Meetings soon.  2 proposals are already in, with more to be expected before the deadline this Friday. The posters and trailer are to be made on Saturday, the filming by GUST in the style of a 'Making-Of' about the posters.


4.  The History Boys

1. Re-Audition - one actor has dropped out due to a part in a professional pantomime, so his part has been replaced by another, who was the back-up for that role, and therefore this part requires auditions to be re-opened.
2. At the upcoming Production Meeting, all present should bring written copies of their deadlines to re-cap.

5.  Publicity

1. Arnie - posters to be done tomorrow; cover photo circulated; the banner is on the website and tickets are open for booking.

6.  First Year Board Reps

1. 3 or 4 applications have already been submitted, and the deadline is this Friday, with time to have a look over the weekend and then meet the applicants on Monday night.  It may be a good opportunity at the Pinnochio after-party to answer any questions/talk about the First Year and Financial Secretary positions [ACTION: All].
2. Taking most of the cast to the after-party and some help with cleaning up afterwards would be much appreciated [ACTION: All].

7.  Socials
The Hallowe'en Social is to be arranged after NTN.


8.  AOB

1. BBC filming - the BBC have emailed to express an interest in test-shooting the STaG Room this week for a production.  Again please could Board Members help tidy up at some point [ACTION: All].
2. The STaG Board photo needs to be updated on the website [ACTION: Aidan], and perhaps more on the walls in the STaG Room.
3. SN Fundraiser - this is now only 4 days after the deadline, so other possible dates were discussed.  Details to be arranged between A. Cameron, W. Foote and the Flying Duck [ACTION: Amy].
4. Memberising - unpaid members of the Board, please be memberised as soon as possible [ACTION: All].  H. Allan will also try to catch some of the NTN cast at rehearsals tomorrow [ACTION: Harriet].
5. T-Shirts - likewise, anyone yet to pay for a T-shirt should hand money over to E. Igelström [ACTION: All].
6. Website - WHBIT is currently not on the 'past productions' list [ACTION: Aidan].

The date of the next meeting is Monday 15th October, 5:30pm in the STaG Room.

Meeting adjourned.

Minutes: 1st October 2012

Minutes of STaG Board Meeting, 1st October 2012

The STaG Room, 62 Oakfield Avenue 5:35-6:35pm

In attendance were H. Allan, A. Cameron, A. Ciupka, N. Donald, W. Foote, M. Godden, C. Goldstone, D. Hahn, E. Igelström, S. Linsley, A. McCallum, A. Rutherford, Z. Williams

Pending actions from previous Minutes

• Z. Williams - still nothing from Estates and Buildings
• M. Godden - New Works venue booking
• E. Igelström - money is still required from D. Mackay
• All - Board Trip Doodle needs filling in

Agenda

1. NTN
2. Arnie
3. SN
4. HB
5. Publicity
6. Sound
7. Finance
8. FYBRs
9. AOB

1.  New Talent Nights

1. First (K&J) Version - currently several issues, but all solvable.  Communication could be improved; some cast members are without scripts or haven't learned their lines yet.  A rehearsal schedule has been circulated, however, and 3 scenes have been re-blocked, with another 5 remaining.  Rehearsal venue(s) to be booked tomorrow.
2. Second (W&N) Version - cast still not all attending rehearsals; soon they will be threatened with no more involvement.
3. Chairs - it was suggested we may need more.  This shall be kept an eye on, but currently it stands at a total of 300 audience members.
4. A door rota should be arranged [ACTION: Nogs].
5. Sound - booked tonight.  Aidan is to email the Version 1 Directors in advance of the Technical Meeting tomorrow (Version 2 Tech on Thursday at 5pm), and A. McCallum is to make a detailed production plan [ACTION: Adam].

2.  Arniegeddon

1. Cast is complete.
2. Rehearsal schedule and plans are available.
3. Ideas for publicity and workshop-fundraiser have been suggested; in the timescale however it is unlikely that a fundraiser can be organised at this stage.  A trailer is being filmed by GUST on Thursday; the publicity as a whole shall be discussed with the director [ACTION: Sinead].  
4. There is a minor issue with script-reading - at present the Board Rep has given some advice on this matter.
5. Sound - it was decided not to purchase special equipment but use speakers and a laptop already available.

3.  STaG Nights

1. Posters - these must be distributed by Friday [ACTION: All].
2. All preliminary meetings have happened - of all the band seems the furthest on with a meeting tonight.  Facebook and Doodle have got the ball rolling with the committee.
3. Set - there was a disappointing turnout at the respective meeting; Z. Williams is on the case [ACTION: Zoë].  There is not much to construct, tasks mostly involve scouting.  Someone has been found however who is interested in the art side of the festival and who can work with posters.
4. Proposals - there has already been some interest, and the deadline is still 2 weeks away.
5. Tours of the venue for set designers/potential proposers shall be organised once the Stereo contact returns this week.
6. Facebook - it would be very much appreciated if everyone continued to submit posts of beautiful things [ACTION: All].
7. In the newsletter the proposals section should be written separately [ACTION: Amy & Harriet].

4.  The History Boys

1. Venue - success!  Finally we have a booking with SWG3.
2. Rehearsals - first read-through and rehearsal have happened, with full-cast rehearsals at the weekend; all seems to be going very well.
3. Production Meeting to be held this evening.

5.  Publicity

1. NTN - posters are up around the university, the rest to be put up in various places by the Board [ACTION: All].  Everyone in the cast is to try to bring 5 people for the audience.
2. Arnie - M. Godden is working on the poster this week [ACTION: Mabs].
3. SN - meeting the poster designer this week.
4. HB - underway.  Business cards are being made.
5. A Fringe Pack has been written by C. Goldstone.

6.  Sound
It was suggested that iPod speakers be bought for the STaG Room, which could cost up to £80; this decision is postponed until the financial aftermath of NTN and Arnie.


7.  Finance
E. Igelström has tendered his resignation from the position of Financial Secretary due to personal reasons.  The process of finding a replacement shall begin with a blurb and advertisement in the newsletter next week and the one following [ACTION: Erik & Harriet].  N. Donald shall take on the role of Improv Board Rep [ACTION: Nogs], and repeat Budget Meetings for any ongoing shows will be arranged once a replacement has been found.  E. Igelström expressed his thanks and enjoyment from his time on the Board, and guaranteed he would continue to be an active member.


8.  First Year Board Reps
This will be advertised this and next week to fit in with advertising the FinSec position - there might be a difficulty in any First Years inspired by the beckon of numeracy applying for Board Rep too - and to be given two runs before the deadline [ACTION: Harriet].  The First Years will then be invited to the following Monday meeting.


9.  AOB

1. SRC Minibuses - this requires 2 Board members over 21 with a clean British license and an SRC bus test pass.  This test is free and weekly; you can re-apply a month after a failed attempt.  E. Igelström can apply, as can H. Allan in October and A. Cameron in November.
2. Hallowe'en Social - to end in a ghost tour of the university.  Upon deciding the date, the SN fundraiser on 18th October should be considered (also an item for the newsletter [ACTION: Amy & Harriet]).
3. The Cecilians have been emailed about a joint social.
4. This was effectively an Open Board Meeting, being the first of the month.  This should perhaps be more advertised in future [ACTION: Harriet].
5. Make-Up for SN - Z. Williams has found a make-up artist willing to lead this department, which also contributes to a project of her own.
6. NTN Tech - the next meeting shall be attended also by A. Cameron to find backstage crew for SN [ACTION: Amy].  A backstage meeting should be organised also with K&J Directors [ACTION: Mabs & Zoë].
7. Red Cross - a reply should be sent to the Red Cross regarding a partner project, which would fit in well with the Community Group, to find out more about dates [ACTION: Aidan]. 
8. QMU - the QMU have expressed interest in hosting more theatre events; A. Ciupka is to keep in contact [ACTION: Alex].
9. NTN After-Party - the flat volunteered has been confirmed; it should be checked that the whole Board is aware of the address [ACTION: Alex].

The date of the next meeting is Monday 7th October, 5:30pm in the STaG Room.

Meeting adjourned.