In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Taylor, L. Monkman, S. MacDonald, E. Burckhardt, T. Eaton
Also in attendance: S. Gwynn
Agenda
An Acre and Change Post-Mortem
The Studio
STaG Nights
T-Shirts
Improv Tea Time
Socials
New Talent
La Ronde
Other Business
1. An Acre and Change Post-Mortem
As S. Gwynn was invited to the board meeting he was invited to speak about his Fringe experience. He felt the show on whole went well (although we do not have the figures for ticket sales as yet). Despite not having great reviews the audience numbers didn’t seem to be greatly impacted. There was good feedback from the audience which seemed to be other than students typically middle-aged (a target fringe audience). The publicity and the flyers went down well however it was suggested that more flyers may be needed (changing from 10,000 to 15,000 perhaps?) The cast and crew were very enthusiastic and helped out with flyering and promoting the show. However, it was suggested that perhaps rehearsals need to be started earlier than May as the cast and crew seemed quite apathetic and with the summer break looming it was difficult to organize a proper rehearsal schedule, yet it was noted that the delay could have been due to the lack of a finished script. D. Hahn suggested that there should be more of an emphasis on the fact that the chosen play will be going to the Fringe as the cast seemed unprepared for the challenge when it came. It was suggested that STaG should have a larger role with promoting the show and publicising the fact that STaG was linked with it. It could also be useful to have more people from the board involved in the running of the show. S. Gwynn felt that perhaps it was the wrong play for the Fringe as it was difficult to get people interested, something which the board could have helped more with. The lack of technical support was also addressed and it was suggested that there needs to be a larger drive to get people involved in tech for next year. He did however, feel that the Fringe pack was helpful but may need some updating. The venue (The Bedlam Theatre) was according to S. Gwynn, unhelpful and didn’t supply appropriate information when it was needed. There was definitely a lack of communication between the theatre and the cast and crew. Similarly L. Taylor was unaware of certain aspects of the theatre’s technical requirements for example the fact that the lights would be moved throughout the day so they may not have been in the correct position for the show the following day. Thus it was questioned whether a new venue should be found for the production next year which still provides the same amount of space for the play. In future there needs to be more fundraising and it should be started earlier as there wasn’t quite enough done this year. It was stressed however, that this is not the sole responsibility of the board.
2. The Studio
Studio slots for the New Works Festival have been decided as follows: Performances on the 9th, 11th, 16th and 18th with tech/dress rehearsals on the 8th, 10th, 15th and 17th.
3. STaG Nights
S. MacDonald discussed various progressions made within the separate committee for STaG nights (STaG Knights). There are 12 in the committee so far however others have expressed interest. They will be meeting on Thursdays and a schedule has been devised for the next two months. There will be a tech meeting this week. Cut! Filmmaking society has been contacted to discuss them taking part in the daytime events.
4. T-Shirts
L. Taylor is going to buy the screen-printing machine.
5. Improv. Tea Time
So far there have been 2 replies to the email. Both the people interested have been relatively inexperienced however. It will be put out on the Newsletter again.
6. Socials
Initial Itch social information will be on the website and in the Newsletter.The board needs to email F. Bird their availability for the social so a rota can be devised.
7. New Talent Nights
T. Pennock needs to contact the directors as part of his role as board rep. It was suggested he should attend some rehearsals to check on progress. The launch night has been confirmed as the 7th October in Coopers. The fundraiser has been cancelled. If rehearsal space is needed it is best to contact Lucy at the GUU as she has been helpful to STaG in the past. L. Taylor suggested using the Catholic Chaplaincy as a rehearsal space as it is quite large.Publicity for the shows will be sorted through Rob Jones’s Subcity radio show.
8. La Ronde
Publicity for La Ronde in the Guardian, Qmunicate, Subcity – if they will put something out anyway!Callbacks are on Tuesday 28th September. After a good turn out of about 70 it has been narrowed down to 12. The cast will be chosen from this 12.
9. Other Business
Community Theatre position and 1st year board reps will be advertised in the email. More posters for Alice should be put up, perhaps asking the cast if they can put up some posters in halls. T. Eaton will look into a board trip away.An executive meeting has been planned for Sunday 10th October at 11am.S. Gregson and D. Hahn are meeting Minty on Wednesday 29th September to discuss the James Arnott/G12 theatre space.
Tuesday, 28 September 2010
Thursday, 23 September 2010
Minutes 20th September 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Taylor, L. Monkman, S. MacDonald, E. Burckhardt,
Apologies: T. Eaton
Agenda
- New Talent
- STaG Nights
- G12/ ‘James Arnott Lecture Theatre’
- New Writing/ New Works
- T-Shirts
- Socials
- Fresher’s Week Post-mortem
- Other Business
1. New Talent
Auditions have been done and it has ended up with 44 people in each play, which works out as 39 new members each! We decided that old members should be given smaller parts in order to give the new members a better induction into STaG. Lists of the cast have been given out to both directors. It was suggested that to equal out parts bigger roles like that of Alice should be split up. We also discussed the possibility of including other talents eg. Music.
L. Taylor and C. Felstead are organising the production teams of people with varying levels of ability in them. S. Gregson stressed the importance of booking rooms for rehearsals now to avoid disappointment and also suggested the use of Doodle to show cast availability.
We discussed the idea of a launch party in Coopers on the 1st October so the two casts can meet and be social. We also discussed a fundraiser in the STaG room on the 6th October. The budget for each show is £150, although it is important to keep all receipts and claim anything back within 28 days! A. Kane is doing the publicity and making it pretty.
2. STaG Nights
S. MacDonald applied and got the Young Scot fund which will cover venue hire and publicity (approx. £541). She will also apply for the Initiative Grant to help cover more expenses. We discussed asking the SRC for a grant too (details for which can be found in the email H. Allan sent round) A meeting will be held on Thursday 23rd September at 6pm in the STaG room to form a committee.
A social will be targeted specifically towards proposing for STaG Nights on the 27th September, L. Monkman will send an email round about this. So far there has been 1 proposal and the deadline is on the 8th October at 5pm. C. Felstead will email Reuben to ask about making posters for the shows and invite him to the meeting on Thursday.
Stereo offered the space during the day between 1 and 3 so the idea of having some daytime productions was discussed. We thought it may be better to have just films on during the day. This will only be done on Thursday and Friday so that Wednesday can be a ‘trial run’ for setting up.
3. G12
So far the deal seems to be that as long as STaG pays for janitor cover then we are able to use the space. However it is unclear whether there is still a production fund that we are able to make use of.
4. New Writing/Works Festival
The studio has been confirmed for the evenings it will be on however, the space is needed during the daytime so all the lighting etc will need to be taken down. D. Hahn suggested more focus on competition is needed this year to increase excitement. E. Burckhardt suggested looking at the pricing for the G12 space too so we can increase the number of people allowed in the space as currently the numbers for the studio are unknown.
5. T-Shirts
This will be circulated in the email again as there was some interest/queries about people ordering some. A screen printer will be bought from EBay for £10ish in A3 size.
6. Socials
Pubcrawl on the 18th October?
More theatre trips suggested for social opportunites.
7. Fresher’s Week Post-Mortem
WELL DONE STaG!
Debate about whether or not we should have another show as some say it helps to raise STaG’s profile and interest in us whilst others have said it is a waste of time and can be a big disaster. More workshops next year as there was a high turnout, maybe we could make them more interactive? STaG Bear will be moved to a Fresher’s fair day to make him more useful. BBQ went well and we should think about doing this again next year.
8. Other Business
1st Year reps should be elected soon
Improv tea-time – an email will be sent out to see who is interested.
Tom E and Emily it’s your turn to feed us next week!
Minutes 12th September 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Taylor, L. Monkman,
Apologies: T. Eaton, S. MacDonald, E. Burckhardt,
Agenda (of sorts)
- Workshop
- STaG Bear & Flyering
- Laptops/Stall
- Socials
- Auditions
1. Workshop Drama
Eventually it was decided that L. Monkman and L. Taylor will be hosting the auditions workshop at 11am until 12pm. D. Hahn will come when she can. L. Monkman will send out a Newsflash correcting the workshop times on the flyer. The times are now 11-12 (auditions) and 1-2 (improv.) S. Gregson is going to put the information on the website along with some advertising for Arches Live. This should also be in the Newsflash.
2. STaG Bear (yay) & Flyering
STaG Bear has a rota – D. Hahn 10-12, L. Taylor 12-2, A. Kane 2-4. STaG bear will be silent this year… (Wrote this down, not sure why)
The board will be between the QMU and the GUU flyering and generally being lovely and theatrical. We are meeting TOMORROW at 9.45am in the STaG room to sort out posters and flyering.
3. Fresher’s Stall
T. Pennock will be bringing his laptop for use at the stall along with a float sometime before 10am on Tuesday. The flyers will be reprinted (using C. Felstead’s specially cropped map) and handed out during the week. There should be 2 laptops, one for pictures and one for typing up new members as they come and join!
4. Socials
Socials will remain on a Monday at about 7.30pm…ish. The first 3 will be in the STaG room and the 4th will be some sort of finding-a-new-place-for-a-social crawl.
5. Auditions
Auditions for Alice in Wonderland will be on Sunday. A monologue is needed for both girls and boys. D. Hahn and C. Felstead had some ideas about what they could be. Extra audition time may be needed for those who cannot make the audition on Sunday.
Keep your fingers crossed for good weather!
Minutes 10th September 2010
Meeting, 2p.m. Friday 10th September
Present: Sam Gregson, Cerne Felstead, Deborah Hahn, Tom Pennock, Lucy Monkman, Flora Bird and Andrew Kane
Apologies from everyone else I'm sure.
ITEM 1: New Talent Nights
- Due to Alice Blundell's resignation from the STaG board, a new board rep was needed for new talent nights, Tom Pennock volunteered for this position with enthusiasm and two thumbs up.
- Poster for new talent nights is to be printed tomorrow.
ITEM 2: La Ronda
- Still trying to find a venue - we hear from the G12 around the 20th Sept.
ITEM 3: New Works
- It has been decided provisionally to have the new works festival in the studio instead of the Ramshorn theatre.
- There was some debate as to whether to run each of the plays for two nights due to reduced capacity.
- The Right Honourable D.S. Hahn will email Minty Donald with reguards to booking the studio at the beginning of February.
ITEM 4: Studio Slots.
- It was decided by the members present to enquire about the possibiltly of studio slots at the end of Oct/beginning of Nov and the end of Nov/beginning of Dec, Deborah Hahn is taking action.
ITEM 5: Freshers week
- We will meet on sunday at 2p.m. to further discuss Freshers week plans. After this meeting there will be an even cooler meeting to discuss the "night game".
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