Minutes: 21st January 2013

Minutes of STaG Board Meeting, 21st January 2013
The STaG Room, 62 Oakfield Avenue, 5:35pm

In attendance were H. Allan, A. Cameron, J. Cameron, A. Ciupka, N. Donald, W. Foote, M. Godden, S. Gow, D. Hahn, S. Linsley, A. McCallum, A. Rutherford, R. Tildesley, Z. Williams
Apologies from C. Goldstone
Also present was Tessy Troes (representing GUST (student television))


Pending actions from previous Minutes:

• Sinead - will send on the NSDF blurb
• Rob - cheque for Stereo
• Adam - Inv
• Sinead - continue gathering reviewers

Agenda

1. TOTS
2. NW
3. NSDF
4. Inv
5. Inter-Uni
6. Pub
7. Venues
8. GUST
9. Soc
10. Fin
11. Mem
12. AOB

1.  Taming of the Shrew

1. This has been fully cast and tech is sorted, although as S. Gow will be SM (aided by A. Rutherford until Inver has passed), W. Foote volunteered to be Board Rep instead [ACTION: Will].  The full cast list will be sent on [ACTION: Aidan].
   * D. Hahn and Z. Williams entered the meeting.
2. Venue - this has fallen through.  Cottiers is not answering their phone, but the UK Theatre School and Maryhill Burgh Hall are possibilities.  If any more ideas appear, please pass them on! [ACTION: All].

2.  New Works

1. Grant Form - sent to A. Rutherford and R. Tildesley.
2. Venue - visit tomorrow.
3. Rehearsals - C. Goldstone is to visit this week.
4. Cast - all sorted.

3.  NSDF

1. A confirmation has finally been received; the date is the 30th January.  This shall be forwarded to the cast, and publicity logos, etc. shall be circulated [ACTION: Aidan].  Having spoken with D. di Rollo, everything seems to be going well.

4.  Investigation

1. The Board Rep will be present at the rehearsal tonight; the rehearsal at the Flying Duck yesterday was fine, with a few cast members not present but these will attend tonight.
2. Filming - to take place at the weekend, although a sound person has not been found yet.
3. The poster is looking great.

5.   InterUni

1. A confirmation for InterUni has also been sent.
2. Budget Meeting - to be arranged as soon as possible, to iron out travel costs, etc. [ACTION: Aidan & Rob].

6.  Publicity

1. Posters for General Horseplay (GenHo) and Inv will be printed tomorrow, and the banners are ready for the website.
2. Inv is also now booking; please book tickets and share [ACTION: All].
3. TOTS - a poster designer has been enlisted, but publicity requirements can only be determined when the venue is confirmed.

7.  Venues

1. Booking for MS1 Next Year - it was agreed that both MSs should be pre-booked.  The end of teaching is the 6th December next year; mostly regarding exam stress, the decision was taken to book for the second-last week [EVENT: MS1 2013, week of 25th November].  It was decided to book The Tron [ACTION: Mabs].
2. MS2 Next Year - again the second-last week was chosen to avoid theatre studies deadlines [EVENT: MS2 2014, week of 17th March].  Suggestions were CCA, Tramway, The S.P.A.C.E., Kings Theatre, G12 and Garnethill Multicultural Centre (possibility for TOTS?).  The CCA seemed most agreeable, although there was a concern that they are more of a festival venue.  Considering that G12 will hopefully be back by next year, it was agreed to do some research into CCA and Kings but wait until we know more about the G12 later in the semester [ACTION: Mabs].
   * T. Troes joined the meeting.

8.  GUST

1. Overview - GUST puts out a weekly programme twice a semester.  It is in three parts: unions, clubs, then a more fun content.
2. Specification - 6-10 minutes long would be perfect, with the possibility of some text for show publicity purposes at the end, but the video itself does not need to promote a production.  It should be made as soon as possible.
3. Idea - this consisted of a spoof STaG, as similar to The Office as possible and depicting STaG as hardcore, highly dramatic and utterly incapable (despite in reality being none of the above, obviously...!).  The rehearsals of W. Foote and J. Cameron's show for NW would be one of the sides shown; A. Rutherford would be the tough 'mafia boss' with bodyguards such as T. Pennock and C. MacAskill; the directors would 'lose' the STaG Room, a fact they would have to hide from A. Rutherford.  J. Cameron and W. Foote agreed to pioneer the mockumentary, and shall have a meeting about it soon [ACTION: Jack & Will].
   * T. Troes left the meeting.

9.  Socials

1. February - no theme as such, just a get-together in the STaG Room.
2. Theatre Trip - for the 20th February, the Tron offered the deal of every 11th ticket free.  The theatre is small, however, and selling out fast, so it was suggested that twenty tickets are booked (or twenty-two) and then hopefully reimbursed over the next few weeks [ACTION: Will].  It will go out in the newsletter this week to send W. Foote an email, and money will be collected at a later date but before the trip [ACTION: newsletter].
3. W. Foote was congratulated on a fantastic Subcrawl.

10.  Finance

1. Signatories - changed next Monday, so any cheques must be sorted by the end of the week.
2. SRC - the outstanding grant for HB must be picked up [ACTION: Nogs].

11.  Membership
To continue memberising, H. Allan has recently been to Inv rehearsals and posted in the NW Facebook group, and will be sent the rehearsal schedules for NW [ACTION: Mabs] and TOTS [ACTION: Soph].

12.  AOB

1. Three Chord Theatre - on Sunday nights, slots can be booked by theatre groups, musicians, film-makers, etc. who can perform and test their work in a friendly, inspiring environment.  Performing and attending is free.  C. Goldstone will forward the email [ACTION: Catherine].
2. Cèilidh Band - English Literature is throwing its Ball soon and any ideas about a cèilidh band would be gratefully received.  N. Donald offered to ask some acquaintances, and also find a band for the STaG Ball at the same time [ACTION: Nogs].

The date of the next meeting is Monday the 28th of January at 5:30pm in the STaG Room.

Meeting adjourned.

Minutes: 14th January 2013

Minutes of STaG Board Meeting, 14th January 2013
The STaG Room, 62 Oakfield Avenue, 5:40-6.20pm

In attendance were H. Allan, A. Cameron, J. Cameron, A. Ciupka, N. Donald, W. Foote, M. Godden, C. Goldstone, S. Gow, S. Linsley, A. McCallum, A. Rutherford, R. Tildesley, Z. Williams
Apologies from D. Hahn


Pending actions from previous Minutes:
Mabs - fundraiser slots
Rob - SRC grant
Nogs - typo (IdeasTap)



Agenda

1. TOTS
2. NSDF
3. Inver
4. NW
5. Venues
6. Inter-Uni
7. Improv
8. Publicity
9. Socials
10. AOB

1.  Taming of the Shrew

1. Auditions went well - some applicants are coming back tomorrow.  The cast will be decided by Wednesday.  The director has been great so far.  Today there were about 20 entries, and there's another full day tomorrow.
2. Character rewriting - Katherine is now to be androgynous; there are changes from multi-role to single-role, and the servants are to be female.
3. Production Team - a well-qualified SM who applied for NW has been recommended to go to MS2.  There has been interest about various backstage roles; by Friday a decision will be made.  Z. Williams is to send a reminder email [ACTION: Zoë].
4. Venue - Cottiers is not answering the 'phone.   Partick Burgh Hall is expensive and we can't use our own Tech team.  Tramway proved difficult regarding correspondence as they appeared to have had no memory of our booking.  Kings is not doable, the Citz studio is small, in which case we may as well use The S.P.A.C.E., which charges by performance.  M. Godden will contact L. Gasson about ideas and book The S.P.A.C.E. this week if nothing else arises.
5. Fundraiser person role - someone emailed about Pub/Tech - hopefully this will interest them.
6. Max budget for venues - currently it is anything that we can get!  The Mitchell Library was interested in doing a deal in the past, which was still £2000 - the question is whether we break even/not lose too much, but it is a possibility.  M. Godden and R. Tildesley will talk it over [ACTION: Mabs & Rob].

2.  NSDF

1. D. di Rollo would like the blurb to be changed on the website, preferring that used for SN, which he should send to H. Allan and A. Rutherford.  [ACTION: Dom/Aidan].
2. The title is now 'General Horseplay'.
3. Shoot - there was some confusion about the photographer and communication, resulting in it being cancelled.
4. Performance - still nothing has been heard about the date when NSDF are coming.
5. Venue - is booked and a cheque is needed for Stereo [ACTION: Rob].

3.  Investigation

1. Auditions - went well and the play is fully cast.  Today is the second day of rehearsals, and the BR A. Cameron is attending on Sunday.
2. Venue visit with the cast is also scheduled for Sunday.
3. Tech talk needed.  A. McCallum will help with sound; we need to talk with the film guy, Dave, about the filming on the weekend after the 26th.  Sound recording can be left as late as possible.

4.  New Works

1. Two plays have been cast, and the fourth finally has a director.  The volume of replies was impressive, but the director chosen was recommended by the writer and wrote a good application. 
2. A calendar and similar details have been sent to all sides of the production. 
3. Scratch Night - the Committee is meeting to organise this, and to put together ideas for raising money.
4. Only one rehearsal schedule has been received so far. 
5. Publicity - the poster idea is currently being explored.
6. SM - a few issues have arisen but all is now organised: Z. Williams is SM for Jack and Will's, Naomi for John May's, Darren for the Swan play and Adam for the other.  
7. Fundraisers - to be included in the newsletter and events to be made on Facebook [ACTION: Catherine].  The Scratch Night is to be publicised this week and the Chinese Fundraiser next week.

5.   Venues
MainStage booking - in the past, the 'old' Board booked dates in advance for the next year, which meant more often managing to secure decent venues at decent times, as opposed to our current situation of M. Godden running around like mad and everything falling into place in the nick of time, as everywhere is booked out.  It was suggested we start this procedure again.  Some places need a deposit, but the funds are all STaG's so will be made up the following year, and if part of the brief, directors have less choice perhaps but know what to expect.  If it is a grand or exciting venue, this very fact will attract people to use it more, and there is no reason why - if booking far enough in advance - The Kings, The CCA and The Tron are not feasible.  Probably for more reasonable prices than what we're paying now, Techies and actors also would get more professional experiences in the world which they are aspiring to enter.  This was agreed by vote; at the next meeting, next year's calendar will be arranged [ACTION: Agenda].

6.  InterUni
Still nothing has been heard back; A. Rutherford will send another email [ACTION: Aidan].

7.  Improv Teatime
Performance - to happen this semester, with the possibility of two as a LongForm Lunchtime event is being considered.  R. Tildesley will talk with the rest of the committee about dates [ACTION: Rob].  One Longform session has already taken place this semester, with the first normal meeting happening tomorrow.

8.  Publicity

1. Inv - poster is in process; T. Troes has got lots of ideas and knows the deadlines.
2. NW - poster in process and again the deadlines have been laid out.  
3. NSDF - this may need to be addressed.
4. MS2 - S. Linsley will talk about ideas with the director [ACTION: Sinead].
5. GUST - STaG Mockumentary idea went down well.  They are happy to promote the society, but the footage would not be about 'see the shows!'; A. Rutherford is to be present at the next meeting [ACTION: Aidan].  It could be shown during next year's Freshers' Week.  'Day in the Life of a Show' is a possibility, and Jack and Will were put forward; it should be funny, light-hearted and joyful.
6. Reviews - S. Linsley will start to get in touch with people about upcoming shows [ACTION: Sinead].  This can be done now, or it may be better to wait until the images for a press pack are received; maybe it is best to start making contact now and then sending a press pack.

9.  Socials

1. February - three simple ideas are a Board Game night, a Pub Quiz or just a plain Social.
2. Theatre Trips - the possibilities are 'My Name is Rachel Corrie' (5-9 February, Tron), 'Taking Over the Asylum (Citz; "hilarious and moving"), or 'The Rocky Horror Picture Show' (Kings).  The consensus was to see 'Rachel Corrie' on the 8th February, and try to link up with First Year theatre students to involve them in STaG and book through the society.  A trip into a bar in town should also be organised.  S. Linsley will email the Theatre secretary and S. Gow will post on the First Year Facebook page, and an email will be sent to The Tron about discounts [ACTION: Sinead, Sophie & Aidan/Will (?)].

10.  AOB

1. Web - sometimes those involved in shows make their own Facebook events, etc., and end up not getting the full sharing capacity through STaG resources.  Board members should remind any STaG members that this is best left to those with access to the STaG pages [ACTION: All].
2. Directors - a meeting was held with L. Gasson about the Board's role. 
3. Auditions Tomorrow - A. Cameron volunteered to cover for M. Godden [ACTION: Amy].
4. Cheques - any which are still needed must go in before the end of the week, before the signatories change [ACTION: All].

The date of the next meeting is Monday the 21st January at 5:30pm in The STaG Room.

Meeting adjourned.

Minutes: 7th January 2013

Minutes of STaG Board Meeting, 7th January 2013

The STaG Room, 62 Oakfield Avenue, 5:30-6pm

In attendance were H. Allan, J. Cameron, A. Ciupka, N. Donald, W. Foote, M. Godden, C. Goldstone, S. Gow, S. Linsley, A. McCallum, A. Rutherford, R. Tildesley, Z. Williams

Apologies from A. Cameron, D. Hahn

Agenda

1. Calendar
2. The Taming of the Shrew (TOTS)
3. NSDF
4. Inver
5. NW
6. NMS3
7. Inter-Uni
8. LGBT Festival
9. Publicity
10. Finance
11. AOB

1.  Calendar Points

1. Subcrawl - 19^th January
2. NSDF - last week of January or the first of February
3. Scratch Night for NW - 28^th January
4. Investigation - first or second week of February
5. NMS3 proposals deadline - 1^st February
6. NW Launch Night - 8^th February
7. NW - 13-16^th February
8. NMS3 - first week of March
9. TOTS - second or third week of March

 
2.  MainStage 2

1. Budget and Production meetings are to be arranged for this week [ACTION: Aidan].
2. Auditions are next week - a rota is required [ACTION: Nogs].
3. Venue - The Tramway is free during the second week of March.  A visit to the space and a reply is needed as soon as possible [ACTION: Mabs].  

3.  NSDF

1. Venue - the date may be moved to 29^th January or 4-5^th February.
2. Budget - currently same as for SN (Dom and Daryl’s play is the entry).  A title has been requested by tomorrow.  A shoot for an image is being arranged, and a trailer is a possibility.  A few posters to put up would suffice; the performance is 2 nights.

4.  Investigation

1. Venue - none found so far.  The Flying Duck is a possibility; the only other options are Stereo or Maryhill Burgh Hall.  
2. Auditions are being held tomorrow, and M. Godden is meeting the film man on Thursday.
3. Posters are in progress.

5.  NW

1. Selection - a committee meeting was held yesterday to pick the four plays from fourteen proposals.  
2. Publicity and Budget - an idea for the poster has already been brainstormed.  The S.P.A.C.E. Should be contacted to sort out the rest of the money and publicity; by next Wednesday, everything they require will be finished [ACTION: Aidan & Zoë].  Grants should also be researched.  Publicity and Budget Meetings are needed by the end of the week [ACTION: Catherine, Rob & Sinead].
3. Fundraiser - a Chinese New Works Party (close to the Chinese New Year) and a Fundraiser Scratch Night are in the running; these should be booked into the STaG Room [ACTION: Mabs].  
4. Judges - the Director of The S.P.A.C.E. has been emailed as an extra judge.  
5. Directors - of the two available opportunities, one position has been filled.

6.   NMS3 

1. It is time to start plugging! [ACTION: All].
2. Newsletter - this should no longer be a Found Spaces, as there is probably not enough time to find a venue.  [ACTION: Harriet].
3. C. Goldstone is to email those unfortunate NW proposers with the FS deadline, in case they would like to re-submit [ACTION: Catherine].

7.  InterUni

No confirmation or communication.

8.  LGBT Festival

Our application was sadly unsuccessful.

9.  Publicity

1. Investigation poster has been discussed, with T. Troes making the design.
2. TOTS - 3-night run, so larger print run.  S. Linsley shall ask the Director if she has anything in mind.
3. A cheque for £45 is required from R. Tildesley [ACTION: Rob].
4. Rough ideas are therefore in place for NSDF, Inver and NW.

10.  Finance

1. SRC - the grant needs to be collected [ACTION: Rob].
2. IdeasTap is offering a new fringe fund, and another grant has become available for a show before NW; these need researching [ACTION: Rob, Aidan].  Any funding information which may be relevant to NW should be forwarded to C. Goldstone [ACTION: Aidan, Rob].
3. HB - with the SRC grant, HB lost less than £100.
4. Film with GUST - a ‘day in the life of STaG’ themed film has been suggested for a new art/culture segment; T. Troes has got a new position with GUST and STaG was approached.  A vote enthusiastically backed the idea; the suggestion of a Mockumentary proved popular [ACTION: Sinead].

11.  Socials

1. Theatre Trip - to be organised.  ‘A Midsummer’s Night Dream’ was suggested [ACTION: William].
2. February Social - to be discussed next week [ACTION: William].

12.  AOB

Moffat - The Old Well Theatre has offered to put on any show for no booking cost and 50% of the box office.  It is 40 mins away from Glasgow, and should be kept in mind [ACTION: Mabs, All].

The date of the next meeting is Monday the 14^th January at 5:30pm in The STaG Room.

Meeting adjourned.