STaG Board Meeting 24/10/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, D. Keenan, Erik Igelstrom, L. Taylor, H. Bolwell, W. Foote
Apologies: L. Monkman, I. McArthur, H. Allan,
1) Much Ado About Nothing
2) STaG Nights
3) Closer
4) Stroke Association
5) Social
6) Poster for other unis
7) NSDF
8) Board Trip
9) Memberising
10) Gavin’s Proposal
11) AOB: Website, FB, Mainstage deadline
1) Much Ado About Nothing: Update- all is going well. Communication seems better. Josh no-longer playing the music himself. Contract needs to be signed by cast. A. Rutherford held creative team meeting yesterday. Need to remind Josh about fundraising ideas. Josh must run the date by the Board first to make sure there are no clashes. T. Pennock to get in touch about budget so far and get an overview of how it’s going. E. Igelstrom has cast list and will memberise this week. Bonding drinks for cast and crew still to come but Josh knows about this.
2) STaG Nights: With L. Monkman and I. McArthur missing, the board were not sure yet if posters had gone to printers. L. Monkman looking to find/rent ‘tractors’ (DJ equipment) for the social on 5th Nov. Booking form to go up on website, T. Pennock will look into this. Fundraiser last week went amazingly well – raised £369.49. T. Pennock to speak to L. Monkman about possibility increasing budget on the basis of the very good fundraising. The board we’re not sure if L.Monkman had received any information about the grants applied for. T. Pennock to contact SRC about possible meeting about grant for STaG Nights. E. Igelstrom will contact L.Monkman for cast and crew lists for memberising. Musical rehearsals are underway and going well.
3) Closer: One actor has dropped out, so director’s looking for a new actor. As no other male actors auditioned and considering the lack of time, the directors will ring around and approach people face-to-face to try and fill the position. H.Bolwell suggested cushions and beanbags in front rows to increase capacity in the STaG Room and improve sight-lines for those sat at the back. S.Gregson and D.Keenan will try and fit chairs into STaG Room to figure out capacity. This will be done asap so that the booking form can go up on the website. T. Pennock is to have a budget meeting asap. S. Gregson highlighted the possibility of getting set designers involved. I. McArthur must have a publicity meeting asap. S. Gregson will send E.Igelstrom cast list for memberising.
4) Stroke Association: D. Di Rollo will email those who were interested to see if they are still on board. If they are on board still then S.Gregson and D. DiRollo will organise meetings for Sunday. If they are no longer interested D. Di Rollo will reply to Kirsty asap apologising.
5) Social: D.Keenan will not be available to attend the social but will sort out all prep during the daytime. L.Taylor will pick up the projector. D. Keenan was given a budget by T. Pennock of max £15 to buy decorations for the social. Any board members who are able to help should meet in the STaG Room on Tuesday at 1pm to decorate and carve pumpkins. G. Bennet-Lurie and D. Keenan will stock the bar.
6) Posters for other unis: As I.McArthur was not present it was unclear whether posters to distribute at other universities have gone to print yet.
7) NSDF: L. Taylor is to send out the letter about NSDF to all productions so far this year to advertise the opportunity to them. C. Felstead will email Durham with questions about their festival.
8) Board Trip: Due to lack of time the overnight trip will be held during second semester. However a daytrip will be held sometime before Christmas holiday. G. Bennet-Lurie highlighted that board members should fill in the doodle to find a day that suits all. Suggested trips included: M&Ds, bowling, ice skating, laser quest, bingo. G. Bennet-Lurie will look into the various options and their prices. Christmas meal was arranged for Sat 10th Dec at D.Di Rollo’s flat.
9) Memberising: The board discussed whether STaG should memberise people who attend workshops and groups such as improve teatime and the writing and reading group. Overall everyone agreed that people attending workshops such as Mark Westbrook’s workshop which STaG are subsidising should pay for STaG membership. However those attending groups should not have to pay membership. Reasons for this decision: The logistics of memberising those who join clubs is difficult as many people pop in and out and may not come regularly, also clubs do not cost STaG much to run, the atmosphere of clubs would be ruined if we tried to memberise people. C. Goldstone suggested that we should look upon clubs as a type of publicity for the society and that hopefully those who attend clubs will join in in other ways and thereby be memberised at a later date. C. Felstead will send E. Igelstrom Mark Westbrooks email address so that he can memberise those who attend the workshop.
10) Gavin’s Proposal: It was agreed that it is not feasible to have a found spaces slot this semester due to time constraints. Instead the board proposed suggesting Gavin propose for New Works Festival if he wishes or otherwise propose for next semester’s found spaces slot. The board set a date (2nd & 3rd Feb) for a found spaces slot for second semester and a deadline for proposals of Fri 2nd Dec. If was pointed out that if someone wanted to propose for found spaces and wanted their ‘space’ to be the STaG room this was allowed and would then be a STaG Studio slot. C.Felstead would email Gavin explaining and encouraging him to propose again (either for New Works or Found Spaces) next semester. C. Felstead will write a blurb about the Found Spaces deadline for the newsletter.
11) AOB:
Website: The new website is up and running!! ☺ To log in to email accounts and admin for website A.Rutherford has added buttons in the bottom lefthand corner of the website. The passwords and usernames were distributed to the new board reps. A. Rutherford suggested having an demonstration session on how to post and use the website. Everyone agreed this would be a good idea. A Rutherford will ask the library whether we can book the computer group meeting rooms for Wed 2nd Nov for this session.
Facebook wall posts: T.Pennock brought up the issue of people deleting facebook wall posts. It was decided that board members were allowed to delete posts which are not theatre opportunities for our members. If a post is non-STaG related but is theatre related it should be allowed to be left on the wall.
Mainstage deadline: It was decided that a mainstage should be selected before we break up for the Christmas holiday. A deadline for proposals was set for Fri 9th Dec. Proposals will be discussed and a meeting with the directors will happen at the meeting on Mon 12th Dec. C. Felstead will write a blurb about this for the newsletter.
Thursday, 27 October 2011
Tuesday, 18 October 2011
Minutes 17th October 2011
STaG Board Meeting 17/10/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Monkman
Apologies: L. Taylor
Also in attendance: 1st year board rep hopefuls, NTN directors, STaG Studio proposers
Agenda
1) 1st Year Reps
2) New Talent Nights post-mortem
3) Clean-up
4) Room key
5) STaG Studio
6) Much Ado
7) STaG Nights
8) Stroke Association
9) Social
10) Board Trip
11) AOB
1) 1st Year Reps
C. Felstead welcomed all those who attended and talked generally about the role they would be filling. The reps were invited one by one to talk to the board about why they felt they would be suitable for the positions. After a long debate where the pros and cons were weighed up, a vote was taken and the two reps chosen were Harriet and William. Congratulations!
2) New Talent Post-Mortem
Mabli and Charlie were welcomed to the meeting and C. Felstead reminded them and D. Di Rollo to clear out their props form the STaG room as soon as possible.
The audition process was felt to be good and the directors appreciated being able to sit in on them as it made casting easier. It was felt that having large rehearsal rooms booked for the weekend before the show would be helpful as it was difficult to rehearse in smaller spaces. The possibility of having to pay for the GU was discussed and other rooms should be thought of too.
The format was good and the directors enjoyed having two different scripts to work with. They felt the casts were encouraged to have a little friendly competition due to the parallel roles within the plays. The play choice was good and it seems to be a success if the play chosen is a well known story.
It would be nice to have more time to rehearse in the GU to make it easier on the actual night.
The assistant director roles was good but perhaps if there are two directors an AD should be optional as Mabli and Charlie found their AD became more like a stage manager. The crew’s roles should be more clearly defined to the directors and the casts as people were often unsure about who should be doing what. This is especially relevant when considering the AD roles which need to be more collaborative with the directors. The ASM roles were not really fulfilled as the SMs often didn’t really use them to their full advantage.
In the feedback it was suggested that some trust exercises and speech/stretching warm-ups would be useful. The social events were well received and people enjoyed meeting the other casts.
It would be good to warn people if rehearsals are due to overrun and also to emphasise to the casts that people turning up late will mean the rehearsals will run late.
Next year it would be better to advertise the auditions as running from one time to another rather than saying come at a set time as many people did not realise they did not have to turn up at 2pm on the dot.
The Monday night had 88 people attending and Tuesday had 191. An expected profit for the two nights is £452.
3) Clean-up
C. Felstead expressed her disappointment at the low numbers of people that attended and advised that more people come next time.
4) Room Key
The key I. McArthur was given by the porter’s box did not work. S. Gregson has emailed the MSA asking why the new key isn’t at the box and is hoping to get another key from the Cecilian society. We need 3 keys overall for easy access to the STaG room.
5) STaG Studio
The board met with the two people who had proposed – James and Heidi – and talked to them about their proposals and their ideas for putting the show on. Both proposals wanted co-directors and the board discussed the need to have somebody who has experience so that as much help as possible can be given.
After a discussion of both proposals the board voted and the majority decision was that James’s play ‘Closer’ would be chosen. A co-director should be found by Thursday, this will be advertised in the newsletter. Auditions will be held this weekend.
C. Felstead will provide feedback for both James and Heidi.
Heidi – we will recommend New Works as her play sounds as though it will be suitable for it, especially if extended as she has said it will be. We also recommend she goes to writing group as it may benefit her. The board really enjoyed her proposal and many people were interested in auditioning for it. The main issue was the length of the piece and the board was unsure if a longer piece could be ready in time.
James – The board recommends shortening the piece to about an hour as the time constraints are quite strict. It will be stressed that a dedicated team is essential for the smooth running of the show. Tech and set needs sorted as soon as possible. The board will also reiterate open auditions as it seemed as though James already had his cast in mind.
D. Keenan will be board rep.
6) Much Ado
Weekly crew meetings and whole cast rehearsals are going to be held. Communication between everyone seems to have improved. The photoshoot took place at the weekend however Josh does not have enough time to do the poster design so I. McArthur has contacted people to see who can design it. Tech meetings seem to be taking place without A. Rutherford however he is trying to get more involved and is unhappy at the lack of communication between the team and himself. L. Taylor will be asked about the box office. E. Igelstrom will memberise the cast at one of the group rehearsals. The board is a little concerned that Josh’s idea of having music on the night that he controls as the play goes on may not work particularly well but this is being tested at rehearsals.
7) STaG Nights
Poster is finished and will be printed as soon as possible after it has been emailed to I. McArthur. The STaG room has been booked for the cheese and wine social and the launch night will be held on the 5th November where there will be a band and two DJs. Auditions are being held this week.
8) Stroke Association
Some people are involved so a meeting will be held to organise what will happen on the night.
9) Social
The room has been booked and a projector is being loked for. A film has not yet been chosen.
10) Board Trip
G. Bennett-Lurie will send out a doodle to check availability for a day-trip this semester. The trip will be held next semester instead.
11) AOB
The website will be ready soon – hopefully by the end of the week.
Another trip to see a play is being discussed.
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Monkman
Apologies: L. Taylor
Also in attendance: 1st year board rep hopefuls, NTN directors, STaG Studio proposers
Agenda
1) 1st Year Reps
2) New Talent Nights post-mortem
3) Clean-up
4) Room key
5) STaG Studio
6) Much Ado
7) STaG Nights
8) Stroke Association
9) Social
10) Board Trip
11) AOB
1) 1st Year Reps
C. Felstead welcomed all those who attended and talked generally about the role they would be filling. The reps were invited one by one to talk to the board about why they felt they would be suitable for the positions. After a long debate where the pros and cons were weighed up, a vote was taken and the two reps chosen were Harriet and William. Congratulations!
2) New Talent Post-Mortem
Mabli and Charlie were welcomed to the meeting and C. Felstead reminded them and D. Di Rollo to clear out their props form the STaG room as soon as possible.
The audition process was felt to be good and the directors appreciated being able to sit in on them as it made casting easier. It was felt that having large rehearsal rooms booked for the weekend before the show would be helpful as it was difficult to rehearse in smaller spaces. The possibility of having to pay for the GU was discussed and other rooms should be thought of too.
The format was good and the directors enjoyed having two different scripts to work with. They felt the casts were encouraged to have a little friendly competition due to the parallel roles within the plays. The play choice was good and it seems to be a success if the play chosen is a well known story.
It would be nice to have more time to rehearse in the GU to make it easier on the actual night.
The assistant director roles was good but perhaps if there are two directors an AD should be optional as Mabli and Charlie found their AD became more like a stage manager. The crew’s roles should be more clearly defined to the directors and the casts as people were often unsure about who should be doing what. This is especially relevant when considering the AD roles which need to be more collaborative with the directors. The ASM roles were not really fulfilled as the SMs often didn’t really use them to their full advantage.
In the feedback it was suggested that some trust exercises and speech/stretching warm-ups would be useful. The social events were well received and people enjoyed meeting the other casts.
It would be good to warn people if rehearsals are due to overrun and also to emphasise to the casts that people turning up late will mean the rehearsals will run late.
Next year it would be better to advertise the auditions as running from one time to another rather than saying come at a set time as many people did not realise they did not have to turn up at 2pm on the dot.
The Monday night had 88 people attending and Tuesday had 191. An expected profit for the two nights is £452.
3) Clean-up
C. Felstead expressed her disappointment at the low numbers of people that attended and advised that more people come next time.
4) Room Key
The key I. McArthur was given by the porter’s box did not work. S. Gregson has emailed the MSA asking why the new key isn’t at the box and is hoping to get another key from the Cecilian society. We need 3 keys overall for easy access to the STaG room.
5) STaG Studio
The board met with the two people who had proposed – James and Heidi – and talked to them about their proposals and their ideas for putting the show on. Both proposals wanted co-directors and the board discussed the need to have somebody who has experience so that as much help as possible can be given.
After a discussion of both proposals the board voted and the majority decision was that James’s play ‘Closer’ would be chosen. A co-director should be found by Thursday, this will be advertised in the newsletter. Auditions will be held this weekend.
C. Felstead will provide feedback for both James and Heidi.
Heidi – we will recommend New Works as her play sounds as though it will be suitable for it, especially if extended as she has said it will be. We also recommend she goes to writing group as it may benefit her. The board really enjoyed her proposal and many people were interested in auditioning for it. The main issue was the length of the piece and the board was unsure if a longer piece could be ready in time.
James – The board recommends shortening the piece to about an hour as the time constraints are quite strict. It will be stressed that a dedicated team is essential for the smooth running of the show. Tech and set needs sorted as soon as possible. The board will also reiterate open auditions as it seemed as though James already had his cast in mind.
D. Keenan will be board rep.
6) Much Ado
Weekly crew meetings and whole cast rehearsals are going to be held. Communication between everyone seems to have improved. The photoshoot took place at the weekend however Josh does not have enough time to do the poster design so I. McArthur has contacted people to see who can design it. Tech meetings seem to be taking place without A. Rutherford however he is trying to get more involved and is unhappy at the lack of communication between the team and himself. L. Taylor will be asked about the box office. E. Igelstrom will memberise the cast at one of the group rehearsals. The board is a little concerned that Josh’s idea of having music on the night that he controls as the play goes on may not work particularly well but this is being tested at rehearsals.
7) STaG Nights
Poster is finished and will be printed as soon as possible after it has been emailed to I. McArthur. The STaG room has been booked for the cheese and wine social and the launch night will be held on the 5th November where there will be a band and two DJs. Auditions are being held this week.
8) Stroke Association
Some people are involved so a meeting will be held to organise what will happen on the night.
9) Social
The room has been booked and a projector is being loked for. A film has not yet been chosen.
10) Board Trip
G. Bennett-Lurie will send out a doodle to check availability for a day-trip this semester. The trip will be held next semester instead.
11) AOB
The website will be ready soon – hopefully by the end of the week.
Another trip to see a play is being discussed.
Thursday, 13 October 2011
Minutes 12th October 2011
STaG Board Meeting 12/10/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Taylor
Apologies: L. Monkman
Agenda
1) New Talent
2) Much Ado
3) STaG Nights
4) Stroke Association
5) STaG Studio
6) Website
7) Other Universities Poster Design
8) SRC/Bus
9) Festivals
10) October Social
11) 1st Year Reps
12) AOB
C. Felstead pointed out that S. Gregson needs to print out more booking sheets. She also requested that the board memberised yet do so as soon as possible.
1) New Talent
Congratulations to all involved – it was a success and lots of people came to see the shows as well as to the after-party. The post-mortem will be held next week and the directors will be invited by C. Felstead to attend. The clean up needs to be done as soon as possible and the stage managers will be contacted regarding what belongs to who. People have a week to collect their things and a general clean up will be held on Sunday at 12pm. Approximately 90 people came to see the show on Monday with probably more on Tuesday. There will be a review of it in the GUUi magazine which I. McArthur will write.
2) Much Ado
Rehearsals are being organised. An apology for the late/absent replies to auditionees will go in the newsletter and people will be asked to email Josh if they have further questions. There will be a publicity photoshoot at 5pm on Sunday. A contract with the venue will be drawn up. The board is concerned about the lack of communication between Josh and his team – G. Bennett-Lurie felt there needed to be more communication between the team. She will draft an email that suggests this to Josh.
3) STaG Nights
The cheese and wine night will take place on the 21st October – the bar needs stocked for this as L. Monkman wants to sell wine by the glass. There will be an entry fee which covers all you can eat of cheese etc. Lots of auditions are coming up which will be advertised in the newsletter. Lots of first years are involved which is very good and the STaG Nights team are excited. The venue is able to be used as a rehearsal space during the day. Unfortunately we are unable to have the venue on the 13th as previously thought due to it being double booked. An art and design meeting is being held on Thursday. A fundraiser at The Old Hairdressers will be held on the 4th November and a DJ needs to be found for this – does anybody know someone who would be interested? Directors must be made aware that if they spend over their £20 budget STaG will not be able to reimburse them for this.
4) Stroke Association
S. Gregson and D. Di Rollo will be contacted by the association in order to be given more information about the event. People need to be recruited to help with costume and also to be the stewards. It will go in the newsletter again as a final final chance to be involved!
5) STaG Studio
There has been one proposal so far and the deadline is on Friday. L. Taylor will ask the person who proposed if they would be able to make the piece a bit longer.
6) Website
Should be finished soon, A.Rutherford will review everything and email a list of the things that need to be done to the website committee.
7) Other Universities Poster Design
Poster is finished and will be printed as soon as possible on A3 orange paper.
8) SRC/Bus
The affiliation has been done and the board must attend an induction on the 7th November before rooms/minibus can be hired. L. Taylor and E. Igelstrom will book their tests as soon as they can.
9) Festivals
We have been invited to the NSDF in Scarborough which runs from the 22nd-30th June. It costs £98 to apply for a judge to come and see the work before it is chosen. A big debate followed regarding what the best way to do this would be and the board decided that all the plays performed before the deadline (8th March) would be able to apply to be in this festival and the board will choose the show they felt was the best. Some board members were concerned that this may mean the New Works winner may end up at this and the fringe which may be a bit much for the cast and crew.
Another festival we have the opportunity to go to is in Durham, this costs £20 to apply for and it is picked based on the script submitted. There were concerns raised about the timing of this festival as it is in term time 22nd-25th Feb. C. Felstead will email for some more information and we will discuss it again next week.
NSDF is also looking for front of house staff which will be advertised in the newsletter.
10) Social
The social will be Halloween themed – it will be a film night on Tuesday 25th October.
11) 1st Year Reps
Lots of applications so the board decided to meet them next week. C. Felstead will invite them and compile a document of all applications for the board to read through.
12) AOB
L. Taylor is applying for funding for New Works from Creative Scotland. She is also looking for judges and welcomes any suggestions the board may have.
S. Gregson researched FOI requests and found out all we need to do is email and ask for documents/information we may want.
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Taylor
Apologies: L. Monkman
Agenda
1) New Talent
2) Much Ado
3) STaG Nights
4) Stroke Association
5) STaG Studio
6) Website
7) Other Universities Poster Design
8) SRC/Bus
9) Festivals
10) October Social
11) 1st Year Reps
12) AOB
C. Felstead pointed out that S. Gregson needs to print out more booking sheets. She also requested that the board memberised yet do so as soon as possible.
1) New Talent
Congratulations to all involved – it was a success and lots of people came to see the shows as well as to the after-party. The post-mortem will be held next week and the directors will be invited by C. Felstead to attend. The clean up needs to be done as soon as possible and the stage managers will be contacted regarding what belongs to who. People have a week to collect their things and a general clean up will be held on Sunday at 12pm. Approximately 90 people came to see the show on Monday with probably more on Tuesday. There will be a review of it in the GUUi magazine which I. McArthur will write.
2) Much Ado
Rehearsals are being organised. An apology for the late/absent replies to auditionees will go in the newsletter and people will be asked to email Josh if they have further questions. There will be a publicity photoshoot at 5pm on Sunday. A contract with the venue will be drawn up. The board is concerned about the lack of communication between Josh and his team – G. Bennett-Lurie felt there needed to be more communication between the team. She will draft an email that suggests this to Josh.
3) STaG Nights
The cheese and wine night will take place on the 21st October – the bar needs stocked for this as L. Monkman wants to sell wine by the glass. There will be an entry fee which covers all you can eat of cheese etc. Lots of auditions are coming up which will be advertised in the newsletter. Lots of first years are involved which is very good and the STaG Nights team are excited. The venue is able to be used as a rehearsal space during the day. Unfortunately we are unable to have the venue on the 13th as previously thought due to it being double booked. An art and design meeting is being held on Thursday. A fundraiser at The Old Hairdressers will be held on the 4th November and a DJ needs to be found for this – does anybody know someone who would be interested? Directors must be made aware that if they spend over their £20 budget STaG will not be able to reimburse them for this.
4) Stroke Association
S. Gregson and D. Di Rollo will be contacted by the association in order to be given more information about the event. People need to be recruited to help with costume and also to be the stewards. It will go in the newsletter again as a final final chance to be involved!
5) STaG Studio
There has been one proposal so far and the deadline is on Friday. L. Taylor will ask the person who proposed if they would be able to make the piece a bit longer.
6) Website
Should be finished soon, A.Rutherford will review everything and email a list of the things that need to be done to the website committee.
7) Other Universities Poster Design
Poster is finished and will be printed as soon as possible on A3 orange paper.
8) SRC/Bus
The affiliation has been done and the board must attend an induction on the 7th November before rooms/minibus can be hired. L. Taylor and E. Igelstrom will book their tests as soon as they can.
9) Festivals
We have been invited to the NSDF in Scarborough which runs from the 22nd-30th June. It costs £98 to apply for a judge to come and see the work before it is chosen. A big debate followed regarding what the best way to do this would be and the board decided that all the plays performed before the deadline (8th March) would be able to apply to be in this festival and the board will choose the show they felt was the best. Some board members were concerned that this may mean the New Works winner may end up at this and the fringe which may be a bit much for the cast and crew.
Another festival we have the opportunity to go to is in Durham, this costs £20 to apply for and it is picked based on the script submitted. There were concerns raised about the timing of this festival as it is in term time 22nd-25th Feb. C. Felstead will email for some more information and we will discuss it again next week.
NSDF is also looking for front of house staff which will be advertised in the newsletter.
10) Social
The social will be Halloween themed – it will be a film night on Tuesday 25th October.
11) 1st Year Reps
Lots of applications so the board decided to meet them next week. C. Felstead will invite them and compile a document of all applications for the board to read through.
12) AOB
L. Taylor is applying for funding for New Works from Creative Scotland. She is also looking for judges and welcomes any suggestions the board may have.
S. Gregson researched FOI requests and found out all we need to do is email and ask for documents/information we may want.
Tuesday, 4 October 2011
Minutes 3rd October 2011
STaG Board Meeting 03/10/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur,
Apologies: D. Keenan, Erik Igelstrom, L. Taylor
Agenda
1) New Talent
2) Much Ado
3) STaG Nights
4) Anselm Meeting
5) Stroke Association
6) Other Universities Poster Design
7) Website
8) SRC bus/ Board Trip
9) October Social
10) 1st Year Reps
11) AOB
1) New Talent
D.Di Rollo said so far it is going ok however because people are not turning up to rehearsals it is slowing the process down however cast and crew are still working hard. C. Felstead will try to go to a rehearsal this week to see how things are progressing. All the tech equipment has been ordered from the GU and C. Felstead should receive a confirmation email soon. I. McArthur will send a picture of the poster to E. Igelstrom to put in the newsletter to advertise it. The casts will also be memberised soon. Halls are being postered this week and so is the library. The rota for those helping on the door was made and it was decided that L. Monkman and I. McArthur would do Monday night and C. Felstead and S. Gregson will do Tuesday. They will be there from 7pm as will T. Pennock with the money box. The board discussed putting people in the balcony area if the downstairs seating area becomes full.
2) Much Ado
3 meetings with the cast will be arranged before rehearsals start and a doodle is being made to determine when they should be. Josh is meeting I. McArthur to discuss the poster design tonight. The team hope to have the rehearsal schedule done by this weekend and a creative team assembled by next week. No cast list has been emailed yet and G. Bennett-Lurie will chase this up again. C. Felseatd felt strongly that the board should decide where the play should be performed as Josh was being quite vague about his ideas. The board decided upon the studio space rather than the cabaret space due to better tech capabilities.
3) STaG Nights
So far 5/6 proposals have been received. There was a visit to the space last week and L. Monkman is hoping to use the male toilets as one area to perform as it is “very exciting”. A meeting will take place on Wednesday to discuss the poster design. L. Monkman is also meeting GUAVA to see if they would like to be involved. There will be a fundraiser at The Old Hairdressers with a DJ on the 3rd November (rather than the 29th October as previously suggested). Fundraising ideas so far are having a cheese and wine night in the STaG room and basing the social around a French theme. The committee to pick the plays has a few people interested.
4) Anselm Meeting
The meeting brought up a few issues with using the theatre space again in the G12. There is no license for public theatre anymore so if STaG were to use it then there would be no way we would allowed to advertise or sell tickets. The board felt the theatre space is worth fighting for and so S. Gregson will look into FOI acts to see how possible it would be to use the space again and what happened with the lottery funding. Anselm advised we look into getting some form of production fund back from the university again.
5) Stroke Association
3 responses so far – 2 actors, 1 designer. D. Di Rollo and S. Gregson will organise it and target specific people to get involved.
6) Other Universities Poster Design
I. McArthur designed 3 different posters and showed the board. The board chose one which will have a few adjustments made before the final say is given.
7) Website
It is pretty much finished there are just a few minor adjustments needed. A long conversation followed about various technological hitches that most of the board lost interest in or did not understand.
8) SRC bus/ Board Trip
Other methods of transport will be investigated, for example renting a car or two. The possibility of a board day trip to M+Ds was discussed. G. Bennett-Lurie will investigate.
9) October Social
D. Keenan had a few ideas – Halloween film night, fancy dress party, subcrawl. Last week’s social went well and the bar needs restocked again (especially with pear cider).
10) 1st Year Reps
6 applications so far, C. Felstead expressed the need to meet the people if we get many more.
11) AOB
Glasgow Academy will contact D. Di Rollo to discuss doing workshops with us.
Next week’s board meeting will be on Wednesday 12th at 5pm.
In attendance: S. Gregson, T. Pennock, C. Felstead, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur,
Apologies: D. Keenan, Erik Igelstrom, L. Taylor
Agenda
1) New Talent
2) Much Ado
3) STaG Nights
4) Anselm Meeting
5) Stroke Association
6) Other Universities Poster Design
7) Website
8) SRC bus/ Board Trip
9) October Social
10) 1st Year Reps
11) AOB
1) New Talent
D.Di Rollo said so far it is going ok however because people are not turning up to rehearsals it is slowing the process down however cast and crew are still working hard. C. Felstead will try to go to a rehearsal this week to see how things are progressing. All the tech equipment has been ordered from the GU and C. Felstead should receive a confirmation email soon. I. McArthur will send a picture of the poster to E. Igelstrom to put in the newsletter to advertise it. The casts will also be memberised soon. Halls are being postered this week and so is the library. The rota for those helping on the door was made and it was decided that L. Monkman and I. McArthur would do Monday night and C. Felstead and S. Gregson will do Tuesday. They will be there from 7pm as will T. Pennock with the money box. The board discussed putting people in the balcony area if the downstairs seating area becomes full.
2) Much Ado
3 meetings with the cast will be arranged before rehearsals start and a doodle is being made to determine when they should be. Josh is meeting I. McArthur to discuss the poster design tonight. The team hope to have the rehearsal schedule done by this weekend and a creative team assembled by next week. No cast list has been emailed yet and G. Bennett-Lurie will chase this up again. C. Felseatd felt strongly that the board should decide where the play should be performed as Josh was being quite vague about his ideas. The board decided upon the studio space rather than the cabaret space due to better tech capabilities.
3) STaG Nights
So far 5/6 proposals have been received. There was a visit to the space last week and L. Monkman is hoping to use the male toilets as one area to perform as it is “very exciting”. A meeting will take place on Wednesday to discuss the poster design. L. Monkman is also meeting GUAVA to see if they would like to be involved. There will be a fundraiser at The Old Hairdressers with a DJ on the 3rd November (rather than the 29th October as previously suggested). Fundraising ideas so far are having a cheese and wine night in the STaG room and basing the social around a French theme. The committee to pick the plays has a few people interested.
4) Anselm Meeting
The meeting brought up a few issues with using the theatre space again in the G12. There is no license for public theatre anymore so if STaG were to use it then there would be no way we would allowed to advertise or sell tickets. The board felt the theatre space is worth fighting for and so S. Gregson will look into FOI acts to see how possible it would be to use the space again and what happened with the lottery funding. Anselm advised we look into getting some form of production fund back from the university again.
5) Stroke Association
3 responses so far – 2 actors, 1 designer. D. Di Rollo and S. Gregson will organise it and target specific people to get involved.
6) Other Universities Poster Design
I. McArthur designed 3 different posters and showed the board. The board chose one which will have a few adjustments made before the final say is given.
7) Website
It is pretty much finished there are just a few minor adjustments needed. A long conversation followed about various technological hitches that most of the board lost interest in or did not understand.
8) SRC bus/ Board Trip
Other methods of transport will be investigated, for example renting a car or two. The possibility of a board day trip to M+Ds was discussed. G. Bennett-Lurie will investigate.
9) October Social
D. Keenan had a few ideas – Halloween film night, fancy dress party, subcrawl. Last week’s social went well and the bar needs restocked again (especially with pear cider).
10) 1st Year Reps
6 applications so far, C. Felstead expressed the need to meet the people if we get many more.
11) AOB
Glasgow Academy will contact D. Di Rollo to discuss doing workshops with us.
Next week’s board meeting will be on Wednesday 12th at 5pm.
Minutes 26th September 2011
Minutes 26th September 2011
In Attendance: Aidan Rutherford, Catherine Goldstone, Cerne Felstead, Dominic Di Rollo, Harriet Allan, Isobel, Sam Gregson, Tom Pennock, Donal Keenan, Gillian Bennett-Lurie, Lisa Taylor
Apologies: Erik Igelström
Agenda
1) Much Ado About Nothing
2) Mark Westbrook workshop
3) Freshers Week Post-Mortem
4) New Talent Nights
5) STaG Nights
6) STaG Studio
7) 1st Year Reps
8) Stroke Association
9) Social
10) Theatre trip
11) Board Trip
12) Anselm/G12 Meeting
1) Much Ado About Nothing
Josh was excited about the number of people that came to audition. The casting will be donetonight and people will be alerted as to their success tomorrow. L. taylor has asked questions about the space and has been told front of house and bar staff will be provided and we are able to do our own box office as well as set our own ticket prices. The board decided the tickets will be £8(£6) and for school groups a special offer of paying £50 for groups of 10 will also be advertised. There is a 50 seat capacity and free press tickets will be given away.
2) Mark Westbrook
A free workshop has been offered to STaG and can be done on anything we choose. The board discussed having it related to Shakespeare as it seems to fit the theme of this semester or possibly to do with play writing. This will be opened up to the whole membership. C. Felstead will ask for opinions of the workshop and we will review it next week.
3) Freshers Week PM
D. Keenan felt it went well but that the freshers helpers were involved too early in the process and this meant that plans were confused and hectic. The board discussed having the option for helpers to be on the stall with a board member too as flyering in the rain is a bit depressing. The BBQ was a success but STaG ball was not – this will be saved for the elections in the summer. The flyers were well received even though they cost 4x more than usual – this was felt to be worth it. C. Felstead feels we shouldn’t try to skimp on money over freshers week as it is the most exciting time for students and we need to be attractive to them. The idea of having different flyers for the stall and the street was discussed.
The idea of setting a guideline for when board members should aim to be back in Glasgow to help with freshers preparations was discussed. Unfortunately other universities were not targeted but this can continue throughout the year instead. I. McAthur will design a new poster for other universities and show it to the board next week. Scratch night was a success and more night-time social events should occur. STaG bear should have antlers was the general consensus.
4) New Talent Nights
Splitting auditionees according to talent and STaG age was difficult and perhaps a new system needs to be developed. There is a social on the 3rd October at 7:30pm in Coopers and the board should attend if possible! C. Felstead volunteered to be the board rep and everyone agreed this was a good idea. The aftershow party will be at A. Rutherford’s flat but people will meet in the beer bar prior to going. A facebook event will be made.
D. Di Rollo has had cast dropouts already and asked the board’s opinion on drafting in other people instead – this was felt to be fine as long as the parts they were given were smaller ones.
5) STaG Nights
The film showing didn’t attract that many people however L. Monkman is sending it to those who did not make it. There is a visit to the venue on the 28th between 5 and 7pm. So far there has only been one proposal but more are expected. The committee has been formed. The launch night is going to be the 28th October. A poster is being designed after discussion tonight.
6) STaG Studio
No proposals so far
7) 1st Year Reps
3 interested so far. The deadline for applications is October 14th. The positions will be decided upon by reading the blurbs sent in.
8) Stroke Association
No interest so far, it will go in the newsletter again this week.
9) Social
Disaster – it hasn’t been in the newsletter yet. A FB event will be made tonight and the board should all attend. The bar will be stocked by C. Felstead and G. Bennett-Lurie tomorrow.
10) Theatre Trip
Please book tickets!
11) Board Trip
I. McArthur is investigating the cottage further. Board members are reminded to fill in the doodle.
12) Anselm meeting/G12
There will be an emphasis on collaboration between STaG and the theatre department, could mention the writers group and ask if anyone in the dept would be interested in helping/running a session. The relationship needs to be maintained for the future.
In Attendance: Aidan Rutherford, Catherine Goldstone, Cerne Felstead, Dominic Di Rollo, Harriet Allan, Isobel, Sam Gregson, Tom Pennock, Donal Keenan, Gillian Bennett-Lurie, Lisa Taylor
Apologies: Erik Igelström
Agenda
1) Much Ado About Nothing
2) Mark Westbrook workshop
3) Freshers Week Post-Mortem
4) New Talent Nights
5) STaG Nights
6) STaG Studio
7) 1st Year Reps
8) Stroke Association
9) Social
10) Theatre trip
11) Board Trip
12) Anselm/G12 Meeting
1) Much Ado About Nothing
Josh was excited about the number of people that came to audition. The casting will be donetonight and people will be alerted as to their success tomorrow. L. taylor has asked questions about the space and has been told front of house and bar staff will be provided and we are able to do our own box office as well as set our own ticket prices. The board decided the tickets will be £8(£6) and for school groups a special offer of paying £50 for groups of 10 will also be advertised. There is a 50 seat capacity and free press tickets will be given away.
2) Mark Westbrook
A free workshop has been offered to STaG and can be done on anything we choose. The board discussed having it related to Shakespeare as it seems to fit the theme of this semester or possibly to do with play writing. This will be opened up to the whole membership. C. Felstead will ask for opinions of the workshop and we will review it next week.
3) Freshers Week PM
D. Keenan felt it went well but that the freshers helpers were involved too early in the process and this meant that plans were confused and hectic. The board discussed having the option for helpers to be on the stall with a board member too as flyering in the rain is a bit depressing. The BBQ was a success but STaG ball was not – this will be saved for the elections in the summer. The flyers were well received even though they cost 4x more than usual – this was felt to be worth it. C. Felstead feels we shouldn’t try to skimp on money over freshers week as it is the most exciting time for students and we need to be attractive to them. The idea of having different flyers for the stall and the street was discussed.
The idea of setting a guideline for when board members should aim to be back in Glasgow to help with freshers preparations was discussed. Unfortunately other universities were not targeted but this can continue throughout the year instead. I. McAthur will design a new poster for other universities and show it to the board next week. Scratch night was a success and more night-time social events should occur. STaG bear should have antlers was the general consensus.
4) New Talent Nights
Splitting auditionees according to talent and STaG age was difficult and perhaps a new system needs to be developed. There is a social on the 3rd October at 7:30pm in Coopers and the board should attend if possible! C. Felstead volunteered to be the board rep and everyone agreed this was a good idea. The aftershow party will be at A. Rutherford’s flat but people will meet in the beer bar prior to going. A facebook event will be made.
D. Di Rollo has had cast dropouts already and asked the board’s opinion on drafting in other people instead – this was felt to be fine as long as the parts they were given were smaller ones.
5) STaG Nights
The film showing didn’t attract that many people however L. Monkman is sending it to those who did not make it. There is a visit to the venue on the 28th between 5 and 7pm. So far there has only been one proposal but more are expected. The committee has been formed. The launch night is going to be the 28th October. A poster is being designed after discussion tonight.
6) STaG Studio
No proposals so far
7) 1st Year Reps
3 interested so far. The deadline for applications is October 14th. The positions will be decided upon by reading the blurbs sent in.
8) Stroke Association
No interest so far, it will go in the newsletter again this week.
9) Social
Disaster – it hasn’t been in the newsletter yet. A FB event will be made tonight and the board should all attend. The bar will be stocked by C. Felstead and G. Bennett-Lurie tomorrow.
10) Theatre Trip
Please book tickets!
11) Board Trip
I. McArthur is investigating the cottage further. Board members are reminded to fill in the doodle.
12) Anselm meeting/G12
There will be an emphasis on collaboration between STaG and the theatre department, could mention the writers group and ask if anyone in the dept would be interested in helping/running a session. The relationship needs to be maintained for the future.
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