Minutes 3rd October 2011

STaG Board Meeting 03/10/2011

In attendance: S. Gregson, T. Pennock, C. Felstead, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur,

Apologies: D. Keenan, Erik Igelstrom, L. Taylor

Agenda

1) New Talent
2) Much Ado
3) STaG Nights
4) Anselm Meeting
5) Stroke Association
6) Other Universities Poster Design
7) Website
8) SRC bus/ Board Trip
9) October Social
10) 1st Year Reps
11) AOB


1) New Talent
D.Di Rollo said so far it is going ok however because people are not turning up to rehearsals it is slowing the process down however cast and crew are still working hard. C. Felstead will try to go to a rehearsal this week to see how things are progressing. All the tech equipment has been ordered from the GU and C. Felstead should receive a confirmation email soon. I. McArthur will send a picture of the poster to E. Igelstrom to put in the newsletter to advertise it. The casts will also be memberised soon. Halls are being postered this week and so is the library. The rota for those helping on the door was made and it was decided that L. Monkman and I. McArthur would do Monday night and C. Felstead and S. Gregson will do Tuesday. They will be there from 7pm as will T. Pennock with the money box. The board discussed putting people in the balcony area if the downstairs seating area becomes full.

2) Much Ado
3 meetings with the cast will be arranged before rehearsals start and a doodle is being made to determine when they should be. Josh is meeting I. McArthur to discuss the poster design tonight. The team hope to have the rehearsal schedule done by this weekend and a creative team assembled by next week. No cast list has been emailed yet and G. Bennett-Lurie will chase this up again. C. Felseatd felt strongly that the board should decide where the play should be performed as Josh was being quite vague about his ideas. The board decided upon the studio space rather than the cabaret space due to better tech capabilities.

3) STaG Nights
So far 5/6 proposals have been received. There was a visit to the space last week and L. Monkman is hoping to use the male toilets as one area to perform as it is “very exciting”. A meeting will take place on Wednesday to discuss the poster design. L. Monkman is also meeting GUAVA to see if they would like to be involved. There will be a fundraiser at The Old Hairdressers with a DJ on the 3rd November (rather than the 29th October as previously suggested). Fundraising ideas so far are having a cheese and wine night in the STaG room and basing the social around a French theme. The committee to pick the plays has a few people interested.

4) Anselm Meeting
The meeting brought up a few issues with using the theatre space again in the G12. There is no license for public theatre anymore so if STaG were to use it then there would be no way we would allowed to advertise or sell tickets. The board felt the theatre space is worth fighting for and so S. Gregson will look into FOI acts to see how possible it would be to use the space again and what happened with the lottery funding. Anselm advised we look into getting some form of production fund back from the university again.

5) Stroke Association
3 responses so far – 2 actors, 1 designer. D. Di Rollo and S. Gregson will organise it and target specific people to get involved.

6) Other Universities Poster Design
I. McArthur designed 3 different posters and showed the board. The board chose one which will have a few adjustments made before the final say is given.

7) Website
It is pretty much finished there are just a few minor adjustments needed. A long conversation followed about various technological hitches that most of the board lost interest in or did not understand.

8) SRC bus/ Board Trip
Other methods of transport will be investigated, for example renting a car or two. The possibility of a board day trip to M+Ds was discussed. G. Bennett-Lurie will investigate.

9) October Social
D. Keenan had a few ideas – Halloween film night, fancy dress party, subcrawl. Last week’s social went well and the bar needs restocked again (especially with pear cider).

10) 1st Year Reps
6 applications so far, C. Felstead expressed the need to meet the people if we get many more.

11) AOB
Glasgow Academy will contact D. Di Rollo to discuss doing workshops with us.
Next week’s board meeting will be on Wednesday 12th at 5pm.