Minutes 25th October 2010

STaG Board Minutes 25th October 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan
Apologies: T. Eaton, L. Taylor, E. Burckhardt, J. May
Agenda
1. Snack Rota
2. Social Rota
3. Workshop
4. SRC Affiliation
5. La Ronde Update
6. STaG Nights Update
7. Board Trip
8. Improv Tea-Time
9. Other Business


1. Snack Rota

Check the minutes email for more details. Thanks to those who have brought food so far!

2. Social Rota

It was decided we should see how popular the socials are and then decide from that how often they should occur. It was suggested we should make the socials into more of an event – fortnightly or monthly. A. Kane suggested this would make it more eventful and we could start the alternate socials next semester. C. Felstead agreed that we should keep socials every week until next semester when we can decide on their frequency depending on how popular they are.

3. Workshop

6 people signed up but only 5 actually came. This is probably because we didn’t advertise the workshop in time. It was suggested a ‘how many tickets left counter’ could be added to the booking form on the website.
T. Pennock said the workshop was good and had “a lot of running” although there was not much acting involved, it was mainly exercises to make people work better together.
The next workshop needs to be confirmed (February 26th) and advertising should start as soon as possible.

4. SRC Affiliation

Matric numbers need to be obtained from the membership. H. Allan and L. Monkman will be getting them from those who have not supplied theirs yet.




5. La Ronde Update

The QMU has said the performance needs to take place on the stage which is possible but may need some technical adjustments. C. Felstead is worried in case people fall off the stage…
It has been suggested more rehearsals need to be organised in order to get the rehearsal process speeded up a bit. C. Felstead will discuss this as well as the set and tech adjustments with J. May. The Tech man from the QMU will email C. Felstead with the floor and rigging plans.

6. STaG Nights Update
The poster has been sent off to the printers and will be picked up this week. A review is going in Qmunicate this week and hopefully something will be going in The Guardian soon as well.
The launch party will take place on the 4th November, from 12-12 in the STaG room. This will be put in the email and also on the website. The mature students need to be told about the party and the bar needs to be stocked. A. Rutherford will supply a projector for the films.
Only one budget plan has been received so far, S. MacDonald will reply with her thoughts.
7. Board Trip
Complete the doodle!
D. Hahn suggested a picnic would be a fun thing to do on the trip.
A Christmas meal at someone’s flat was also suggested. D. Hahn offered to host it. Everyone will bring a dish and we will do Secret Santa. *much excitement* It will take place on the 2nd December as long as everyone is free.

8. Improv Tea-Time
A meeting will take place on Wednesday 27th October to finalise the plans. The first Improv Tea-Time will take place the week after. This will be put on the website.
9. Other Business
The Bedlam cheque has finally arrived giving STaG another £1,035.50, however this means STaG has made a loss. T. Pennock will write up a report on this for next week.
D. Hahn and C. Felstead are looking for a location for New Works, the places they have seen so far have been Liquid Ship (nice but wrong space), Captains Rest (closed when they went), The Holt Bar (free but a tiny stage). They are still looking for places so if anybody knows of/finds anywhere let them know!
1st year reps could be given some more responsibilities eg fundraising. The board should think about this for next week.
Don’t forget the STaG room clean up on Friday 29th October at 1pm!

Minutes 18th October 2010

In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Monkman, S. MacDonald, E. Burckhardt, T. Eaton

Apologies: L. Taylor

Also in attendance: J. May, A. Haddow

Agenda

1. Community Theatre Rep
2. 1^st Year Reps
3. Room Booking/Masterclass
4. New Talent Post Mortem
5. SRC Affiliation
6. Improv Tea Time
7. Board Trip
8. STaG Nights Update
9. Other Business

1. Community Theatre Rep

S. Gregson told J. May and A. Haddow the basic information about the board and the position. Past ideas from community reps were also discussed to let the applicants know what other things have been done and to give them some ideas.
A. Haddow: used to be a nurse so used to working with children – would like to put more emphasis on the writing side of theatre perhaps doing some writing workshops in local schools etc.
J. May: done lots of volunteer work with children. Talked about the Save the Children grant where money is given to set up a project for disadvantaged children to take part in – could be an idea for STaG to get involved with.

The board discussed the possiblitity of forming another sub-committee to help with the position as, as E. Burckhardt stressed the importance of the role.
J. May was chosen as the new community theatre rep.

2. 1^st Year Board Rep

C. Felstead read out the applications and after a heated debate D. Keenan and A. Rutherford were chosen.

3. Room Booking/Masterclass

E. Burckhardt will book the GUU from 1-5pm on Sunday 24^th October – preferably the debates chamber or the dining hall but if it isn’t available then the QMU will be booked. The class will be advertised on the website and in the newsletter. Participants (a maximum of 8) will have to pay £5 towards the total cost, even if they do not turn up. First come first served booking basis using the new booking system T. Pennock has set up.

4. New Talent Post-Mortem

S. Gregson congratulated the directors and the date for the post-mortem will be 1^st November.

5. SRC Affiliation

H. Allan is in the process of completing the forms. L. Monkman is getting the membership money from those who have not yet paid.

6. Improv Tea-Time
T. Pennock is attempting to finalise a meeting with those interested. He is planning on beginning next week and it will be advertised on the website.

7. Board Trip Away
T. Eaton suggested Stirling or Loch Lomond as both have youth hostels. He will make a Doodle to check board availability. More information will be emailed to the board.

8. STaG Nights Update
Plays have been chosen and auditions have been this week. Publicity is under way using Facebook and posters are to be printed by Monday. The launch night/fundraiser will take place all day on November 4^th. This will appear in the newsletter and also on the website. Floor managers have been sorted. The booking system can be used to reserve tickets – information will be put on the posters.

9. Other Business
F. Bird has completed the social rota and will email it to the board. The new place for socials will be chosen by the board.
D. Hahn is looking for a venue for New Works as soon as possible so that judges can be picked. The space doesn’t have to be a theatre so if the board knows of anywhere then feel free to suggest it!
E. Burckhardt is organising a STaG room clean up on the 29^th October. This will be advertised in the email and the website.
H. Allan is making a list of board members to give to the security man so they can have access to the STaG room key.

Minutes 4th October 2010

STaG Board Minutes 4^th October 2010

In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Taylor, L. Monkman, S. MacDonald, E. Burckhardt, T. Eaton

Also in attendance: J. May

Agenda

1. La Ronde Venue
   1.1. Other Venues
2. Newsletter
3. 1^st Year Reps/ Community Theatre Rep
4. Socials
5. Publicity
6. Screen-Printer
7. Memberisation
8. New Talent Update
9. Other Business

1. La Ronde Venue

After much discussion during which J. May brought up the various factors he wanted in his venue (i.e. A deep set stage area in order for his set ideas to work) C. Felstead and J. May decided to go and view the Debates Chamber at the GUU and Qudos at the QMU. C. Felstead provisionally booked the QMU for the 4^th, 5^th and 6^th of December at a cost of £1200. However, the venue will seat about 500 people per night.

1.1. Other Venues

Nautical College – city centre
Landsdowne – S. Gregson said that the venue was not ideal for STaG’s current needs
Pearce Institute – Govan - £7 per hour, very close to the Subway station.
Art School
RSAMD
Scottish Youth Theatre – 3 rooms but potentially very expensive
Old Bookshop in the John MacIntyre – large room

2. Newsletter

A policy about how to deal with other theatre companies advertising through STaG was devised. It was decided that these sorts of adverts (e.g. calls for actors etc) should not be put in Newsflashes but can go in the weekly Newsletter.

3. 1^st Year Reps/ Community Theatre Rep.

The board decided they will choose both positions by a vote within the board itself. The 2 applicants for Community Theatre will be invited to a board meeting to talk with the board. The 1^st year positions will be re-advertised in the weekly Newsletter and also mentioned at the New Talent launch party in Coopers.

4. Socials

F. Bird will send an email asking for board availability.

5. Publicity

A. Kane is contacting Subcity to advertise the production of Alice In Wonderland. He will also email the Glasgow Guardian, Qmunicate and the GUU magazine. E. Burckhardt will ask her flatmates to mention the performances of Alice on their show too.

6. Screen-Printer
L. Taylor has put the money in the PayPal account. S. Gregson will order the printer.

7. Memberisation
The cast and crew of both productions of Alice need to be made members. This could be done at the launch night in Coopers on the 7^th October.

8. New Talent Nights Update
D. Hahn’s main worry is the high drop out rate of the cast (especially by those in the chorus) Some have switched to do tech whereas others have said they did not realise what a huge commitment it was going to be. However, she did mention that now the whole show has been blocked and everything is going well. L. Monkman updated the board on the progress of C. McCleod’s rehearsals and it was mentioned that he may have thrown someone out of the cast. She is worried people are not having as much fun or social interaction as in D. Hahn and E. Burckhardt’s group.

9. Other Business
H. Allan will email the SRC again about the affiliation process.
S. MacDonald suggested there needs to be another push for proposals for STaG Nights in order to get more freshers interested.
There will be an advert for New Talent Nights in the newsletter and on the website.
T. Pennock will email C. McCleod to ask whether he wants programmes done and to let him know he needs to organise this. It was suggested that 200 should be printed (100 for each show).
T. Eaton volunteered to be the box office personnel and will deal with email bookings. There will also be tickets on sale at the door.
T. Pennock will be making a decision about who will help with Improv Tea-Time this week.

Don’t forget, no board meeting on Monday!