Minutes 25th October 2010

STaG Board Minutes 25th October 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan
Apologies: T. Eaton, L. Taylor, E. Burckhardt, J. May
Agenda
1. Snack Rota
2. Social Rota
3. Workshop
4. SRC Affiliation
5. La Ronde Update
6. STaG Nights Update
7. Board Trip
8. Improv Tea-Time
9. Other Business


1. Snack Rota

Check the minutes email for more details. Thanks to those who have brought food so far!

2. Social Rota

It was decided we should see how popular the socials are and then decide from that how often they should occur. It was suggested we should make the socials into more of an event – fortnightly or monthly. A. Kane suggested this would make it more eventful and we could start the alternate socials next semester. C. Felstead agreed that we should keep socials every week until next semester when we can decide on their frequency depending on how popular they are.

3. Workshop

6 people signed up but only 5 actually came. This is probably because we didn’t advertise the workshop in time. It was suggested a ‘how many tickets left counter’ could be added to the booking form on the website.
T. Pennock said the workshop was good and had “a lot of running” although there was not much acting involved, it was mainly exercises to make people work better together.
The next workshop needs to be confirmed (February 26th) and advertising should start as soon as possible.

4. SRC Affiliation

Matric numbers need to be obtained from the membership. H. Allan and L. Monkman will be getting them from those who have not supplied theirs yet.




5. La Ronde Update

The QMU has said the performance needs to take place on the stage which is possible but may need some technical adjustments. C. Felstead is worried in case people fall off the stage…
It has been suggested more rehearsals need to be organised in order to get the rehearsal process speeded up a bit. C. Felstead will discuss this as well as the set and tech adjustments with J. May. The Tech man from the QMU will email C. Felstead with the floor and rigging plans.

6. STaG Nights Update
The poster has been sent off to the printers and will be picked up this week. A review is going in Qmunicate this week and hopefully something will be going in The Guardian soon as well.
The launch party will take place on the 4th November, from 12-12 in the STaG room. This will be put in the email and also on the website. The mature students need to be told about the party and the bar needs to be stocked. A. Rutherford will supply a projector for the films.
Only one budget plan has been received so far, S. MacDonald will reply with her thoughts.
7. Board Trip
Complete the doodle!
D. Hahn suggested a picnic would be a fun thing to do on the trip.
A Christmas meal at someone’s flat was also suggested. D. Hahn offered to host it. Everyone will bring a dish and we will do Secret Santa. *much excitement* It will take place on the 2nd December as long as everyone is free.

8. Improv Tea-Time
A meeting will take place on Wednesday 27th October to finalise the plans. The first Improv Tea-Time will take place the week after. This will be put on the website.
9. Other Business
The Bedlam cheque has finally arrived giving STaG another £1,035.50, however this means STaG has made a loss. T. Pennock will write up a report on this for next week.
D. Hahn and C. Felstead are looking for a location for New Works, the places they have seen so far have been Liquid Ship (nice but wrong space), Captains Rest (closed when they went), The Holt Bar (free but a tiny stage). They are still looking for places so if anybody knows of/finds anywhere let them know!
1st year reps could be given some more responsibilities eg fundraising. The board should think about this for next week.
Don’t forget the STaG room clean up on Friday 29th October at 1pm!