Minutes 18th October 2010

In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, A. Kane, F. Bird, L. Monkman, S. MacDonald, E. Burckhardt, T. Eaton

Apologies: L. Taylor

Also in attendance: J. May, A. Haddow

Agenda

1. Community Theatre Rep
2. 1^st Year Reps
3. Room Booking/Masterclass
4. New Talent Post Mortem
5. SRC Affiliation
6. Improv Tea Time
7. Board Trip
8. STaG Nights Update
9. Other Business

1. Community Theatre Rep

S. Gregson told J. May and A. Haddow the basic information about the board and the position. Past ideas from community reps were also discussed to let the applicants know what other things have been done and to give them some ideas.
A. Haddow: used to be a nurse so used to working with children – would like to put more emphasis on the writing side of theatre perhaps doing some writing workshops in local schools etc.
J. May: done lots of volunteer work with children. Talked about the Save the Children grant where money is given to set up a project for disadvantaged children to take part in – could be an idea for STaG to get involved with.

The board discussed the possiblitity of forming another sub-committee to help with the position as, as E. Burckhardt stressed the importance of the role.
J. May was chosen as the new community theatre rep.

2. 1^st Year Board Rep

C. Felstead read out the applications and after a heated debate D. Keenan and A. Rutherford were chosen.

3. Room Booking/Masterclass

E. Burckhardt will book the GUU from 1-5pm on Sunday 24^th October – preferably the debates chamber or the dining hall but if it isn’t available then the QMU will be booked. The class will be advertised on the website and in the newsletter. Participants (a maximum of 8) will have to pay £5 towards the total cost, even if they do not turn up. First come first served booking basis using the new booking system T. Pennock has set up.

4. New Talent Post-Mortem

S. Gregson congratulated the directors and the date for the post-mortem will be 1^st November.

5. SRC Affiliation

H. Allan is in the process of completing the forms. L. Monkman is getting the membership money from those who have not yet paid.

6. Improv Tea-Time
T. Pennock is attempting to finalise a meeting with those interested. He is planning on beginning next week and it will be advertised on the website.

7. Board Trip Away
T. Eaton suggested Stirling or Loch Lomond as both have youth hostels. He will make a Doodle to check board availability. More information will be emailed to the board.

8. STaG Nights Update
Plays have been chosen and auditions have been this week. Publicity is under way using Facebook and posters are to be printed by Monday. The launch night/fundraiser will take place all day on November 4^th. This will appear in the newsletter and also on the website. Floor managers have been sorted. The booking system can be used to reserve tickets – information will be put on the posters.

9. Other Business
F. Bird has completed the social rota and will email it to the board. The new place for socials will be chosen by the board.
D. Hahn is looking for a venue for New Works as soon as possible so that judges can be picked. The space doesn’t have to be a theatre so if the board knows of anywhere then feel free to suggest it!
E. Burckhardt is organising a STaG room clean up on the 29^th October. This will be advertised in the email and the website.
H. Allan is making a list of board members to give to the security man so they can have access to the STaG room key.