Minutes 12th March 2012

Minutes 12th March 2012 In attendance: S. Gregson, G. Bennett-Lurie, H. Allan, Erik Igelstrom, C. Goldstone, D. Di Rollo, A. Rutherford, W. Foote, C. Felstead, D. Keenan, C. Beaumont, L. Monkman, H. Bolwell, L. Taylor, I. McArthur Agenda 1) Proposals for NTS 2) Studio Slot – MMSINS 3) Cinders 4) WHBIT update 5) Theatre Trip 6) STaG Ball 7) AGM 8) Elections 1) Proposals for NTS The board discussed the proposals in order and talked to C. Beaumont as he was the only one to be able to attend the meeting. Concerns and praise were spoken about for each proposal. After a vote was taken it was decided that Gavin should be selected. C. Felstead will email feedback to all directors. 2) Studio Slot – MMSINS As the door rota was left until last minute H. Bolwell and W. Foote will do tonight and C. Felstead and W. Foote will do tomorrow. The dress rehearsal went well although there are a few issues with lines but it has been emphasised that if a line is forgotten the actors should just work around it. This will go in the board rep pack as a guidance for all future shows. The show is quite long so an interval is being considered. 3) Cinders A rota for the doors will be emailed out by C. Felstead. The launch party is on Thursday and the board should make an effort to be there. Refreshments will be bought on Wednesday. The big rehearsal on Saturday seen to go well. There is an issue with line learning but the directors are trying to sort this out. There will be a cue-to-cue music rehearsal this week. Props and costume have been sorted and grant forms have been sent off. The get-in will occur on the evening of the 18th. It was brought up that the directors need to be more aware of having some creative input as the creative team have had to remake some of the shadow work because it was the wrong size. 4) WHBIT Update After a long debate about the merits of board rep, production manager and having neither the board voted in favour of C. Beaumont being the board rep for the production as conveinetly he will be in Edinburgh over the course of the Fringe. This will allow him to represent the board neutrally without too much personal involvement. Venue applications have been sent off and a few rehearsal/production development meetings have occurred. The cast are aware of the amount of rehearsal time they have to put in both over easter and summer. The team for the Fringe has been assembled and a poster is being designed. A trailer is going to be filmed on the 25th March and a venue is being located. The use of oats is in question as it does leave a mess thus making the get out quite difficult. The date of the fundraiser will be moved to accommodate the Cinders tech rehearsal. 5) Theatre Trip The board is encouraged to book their tickets ASAP. A reminder will be put on facebook. 6) STaG Ball The budget will be similar to that of last year. C. Beaumont will send D. Keenan the details. The GU has been confirmed. There will be a committee meeting before the end of term. 7) AGM Date Provisionally this will occur on the 13th May. 8) Elections The positions will be advertised once the changes to the constitution have been made. The manifesto deadline will be the 21st April for the exec positions and the 28th for all others. The possibility of a video speech for those who cannot attend will be researched.

Minutes 5th March 2012

Minutes 5th March 2012 In attendance: S. Gregson, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, D. Di Rollo, A. Rutherford, W. Foote, C. Felstead, D. Keenan, C. Beaumont, L. Monkman Apologies: H. Bolwell, L. Taylor The venue for next week’s meeting will be Coopers due to performances in the STaG room. The board should meet there at 17:30 Agenda 1) Cinders 2) Studio Slot – MMSINS 3) Workshop 4) NSDF 5) Theatre Trip 6) STaG Ball 7) Hoodies 8) Booking System 9) Climate Change 10) AGM/Last Meeting 11) AOB 1) Cinders We have found out we will have to pay £69 per show for the rights, this is approximately £100 more than estimated however the fundraising is going well so this should not be too much of a problem. A revised budget meeting will take place on Tuesday at 2pm to discuss options. The fundraiser raised over £300 making it possibly the most successful of the year so far! The trailer is up on youtube and the board is encouraged to share it as much as possible. The timetable for production week has been sorted and the cast know where they should be at all times. The singing is progressing well and the issues with line learning are being addressed. 2) Studio Slot – MMSINS Rehearsals are going well and it is almost blocked completely. There is an approximate capacity of 30 people in the STaG room so the booking system will be set at that. The poster is being printed and a banner will be made for the STaG website. There will be a facebook event made tonight to publicise it. A. Rutherford confirmed that no tech will be needed. The dress rehearsal is on Sunday. 3) Workshop So far there are 4 people interested, another 4 are needed for it to be worthwhile doing. D. Di Rollo will ask the theatre studies department if they can advertise it. 4) NSDF It has been decided it would be better to do this next year due to time constraints. C. Felstead will ask L. Taylor to email all the productions from this year to ask if they would be interested in taking their show next year. This opportunity will be offered to the productions in semester 1 of next year as well. C. Goldstone will write a blurb for the newsletter. 5) Theatre Trip The board is encouraged to book their tickets ASAP. A pub will be decided upon for the post-show drinks. 6) STaG Ball A committee meeting has been held and the theme of post-war/wartime has been chosen. D. Keenan will ask the GU if it is possible to get in before 5pm to set up. A poster will be designed soon as well as some fundraising ideas. A rough budget will be discussed. 7) Hoodies A cheque will need written for the company so the hoodies can be ordered. Those who have not yet paid for their hoodies should pay C. Beaumont soon. G. Bennett-Lurie asked if the board could leave their hoodies in the STaG room before Sunday for the Cinders flyering event. 8) Booking System It is beyond T. Pennock’s ability to provide an automated email reminder so for now, it will be left as it is. 9) Climate Change Festival It has been very difficult to find a venue that is cheap/free and available. L. Monkman will try again on Tuesday but if nothing is found then the event will have to be cancelled. It was also discussed that there had been little interest from other societies/groups which was a shame as it is all about awareness. 10) AGM/Last Meeting C. Felstead reminded everyone again to read the constitution. The board should bring some snacks because it is likely to be a long meeting. The board pack should be completed and emailed to C. Felstead by April 14th. The last meeting of this semester will take place on the 26th March. The first meeting after Easter will be held on the 23rd April – this is when the Cinders post-mortem will be held. 11) AOB Alex came to discuss the way she felt about the publicity of STaG during freshers week and throughout the year. She suggested more activity on facebook so people are more aware of what is happening throughout the year. This could be combined with a link to the newsletter on the posters as well as a facebook/twitter logo so people know where to find STaG other than their website. Advertising in uni publications eg Qmunicate would be helpful. A blog was suggested as a good way for people to follow STaG. A poster could be put on the door of the STaG room advertising events – this was followed by the suggestion of a whiteboard that identifies the events for that week. D. Di Rollo suggested STaG freshers helpers should flyer at halls during freshers week and perhaps throughout the year. The feedback questionnaire will be sent to the board for review on Tuesday and a link to this will be sent to the membership in the newsletter.