STaG Board Minutes 7th February 2011
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, T. Eaton, J. May, F. Bird, A. McKay, D. Keenan
Apologies: L. Taylor, E. Burckhardt
Agenda
1. One Flew Over The Cuckoo’s Nest
2. New Works Festival
3. Marat Proposal
4. Lord of the Flies
5. Play in a Day
6. Archive
7. Social/ STaG Ball
8. Other Business
1. One Flew Over The Cuckoo’s Nest
So far one scene has been blocked. Rehearsals are given with short notice, as are room-booking requests at the QMU. S. Gregson will email the Cecilian society to ask them not to book the STaG room if they do not intend to use it as this could be a rehearsal space Will can use. A publicity meeting is yet to take place however A. McKay has had some ideas about possible posters. The cast still need to be memberised by L. Monkman.
2. New Works Festival
It is going well so far. D. Hahn is looking for transport for chairs and set between the venue and campus. A van could be hired as it will only be needed on the 15th at 3pm and the 17th at 10pm. S. MacDonald will ask the theatre department if we can borrow 20 chairs for the performances and T. Eaton will ask the SRC. We have been told if we don’t make £200 on the bar then the venue hire will be £50 per night. However, the board decided to try to make the bar money, this could be done by buying drinks for the judges as well as encouraging the audience to buy drinks. The space will not be locked however the venue has confirmed we can leave things there overnight. Directors have said everything is going well with rehearsals etc. The capacity for the venue should be about 40 people per night. It was suggested that directors publicise their shows as much as possible. D. Hahn will meet or email the judges to let them know about the criteria on which the plays should be judged. The board thought that the plays should be judged as more or less finished.
The fundraiser was very successful and raised £169.79. Izzy will be given a free festival pass to say thank you for making the cocktails. There will be a tech meeting on 9th February in the STaG room to make cables.
3. Marat Proposal
H. Allan is still waiting for a response from the original person interested. Another person emailed to express interest however and so a response is awaited. The board agreed that if nobody comes forward then the play cannot be put on.
4. Lord of the Flies
J. May emailed 29 schools to advertise the play. Antoine has emailed L. Monkman a blurb to advertise for actors and a director for the newsletter. C. Felstead will forward him a director’s pack.
5. Play in a Day
T. Pennock asked the QMU if the space was available on the 6th March however as it is not we will ask about the 5th or the 20th instead. It was also suggested if neither is possible then the new board could have it as a project.
6. Archive
It is going well so far and past members have been contacted. S. MacDonald suggested the executive board could have more involvement to make sure the archive is continues in the future. This will be brought up at the AGM. J. May suggested the university may have an old students email/newsletter that this could be advertised in.
7. Social/ STaG Ball
There will be a meeting on the 8th to plan the ball in the STaG room at 6pm. Ceilidh bands have been contacted and one has said it is willing to offer us two and a half hours for £250. This has been reserved until tomorrow when a permanent decision will be made. The GUU has been booked for the event. Catering was offered but as it is quite expensive F. Bird will ask the GU what we can bring ourselves for food. She will also ask what time it has to finish. The social will have some form of Blind-Date game and the room will be decorated before the board meeting on the 28th.
8. Other Business
A heated discussion about maybe occupying the G12 ensued…
