STaG Board Meeting 28/11/2011
In attendance: S. Gregson, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, D. Keenan, L. Monkman, L. Taylor, D. Di Rollo H. Bolwell, A. Rutherford, W. Foote, T. Pennock,
Also in attendance: C. Beaumont, M. Godden, S. Linsley
Agenda
1) Financial Sec.
2) Found Spaces Proposal
3) Much Ado
4) New Works
5) QM Play
6) Social
7) Hoodies
8) Secret Santa/Board Christmas
1) Financial Sec.
C. Beaumont was in attendance and outlined why he felt he would be a good addition to the board. He feels confident with decision-making, time management and with numbers!
1.1) SRC Issue
There was a discussion about how to arrange a vote to elect C.
Beaumont as the SRC constitution states we must have one. It was decided that we could have the ballot box at the social on Friday. The board felt 3 days was enough advertising time. This will be advertised in the newsletter along with the manifesto.
2) Found Spaces
‘The Girl with the Red Hair’ was proposed by M. Godden and S. Linsley. They would like to perform it around the necropolis although anywhere with a graveyard would be suitable too. The piece will be partly devised using the script as a starting point. There is a large female oriented cast.
They would like a stage manager although with two directors the role will not be too intensive. The auditions could be held before Christmas with intensive rehearsals afterwards.
The board agreed this was a good proposal and so H. Bolwell will be the board rep and send feedback.
There was a debate about religious angst and so if it is a church space, the church will be given a copy of the script so they can decide if they see it as being suitable.
3) Much Ado
The performance was a success with an approximate £150 profit although a full financial breakdown will be given next week. G. Bennett-Lurie will invite the directors and the stage manager to the post mortem next week. The evaluation form will be circulated and expected back by Friday.
4) New Works
L. Taylor is emailing more potential judges after someone said they were too busy to do it. The contract for the space has been signed.
5) QM Play
This will be on January 12th – possibly. The play chosen is Running Lines and I. McArthur will email her cast to check availability.
6) Social
The room will be decorated from 4pm on Friday. D. Keenan will dress as Santa and pose for photos. The bar will be stocked by E. Igelstrom and T. Pennock. There will be a £20 budget for decorations and food.
7) Hoodies
W. Foote will fill out the form and order them. Will order 14 so far to gauge interest
8) STaG Christmas
Everybody has a secret santa to buy for. People should bring a plate, glass and cutlery to Dom’s. If everybody makes a note of how much they have spent then this can be divided up and people can be reimbursed/give money at next week’s meeting.
Meat eaters should give I. McArthur £2.50 for the turkey.
Wednesday, 7 December 2011
Saturday, 3 December 2011
Minutes 21st November 2011
Minutes of STaG board meeting
Monday, 21st November 2011.
In attendance: C. Felstead, D. Di Rollo, G. Bennett-Lurie, D. Keenan, E. Igelstrom, A. Rutherford, L. Monkman, C. Goldstone, S. Gregson, I. MacArthur.
Apologies: H. Bolwell, H. Allan, W. Foote, T. Pennock, L. Taylor
1. STaG Nights post mortem
The board agreed that STaG Nights was brilliant, and congratulated everyone.
There were some issues with room bookings, where a few directors were approached directly about changing bookings to accommodate mainstage requirements, without L. Monkman’s approval. When several shows are going on, those that have already booked rehearsal times should be prioritised. A publicity interview was scheduled by a cast member without L. Monkman’s or I. MacArthur’s awareness.
One play was highly underprepared at the tech and dress rehearsal, causing stress for L. Monkman and A. Rutherford, and the response when this was brought up at the time was felt to be unsatisfactory. It was agreed that the relevant member(s) should be contacted with feedback. C. Felstead will send them an email explaining the board’s concerns, after sending it to the board for approval.
The scheduling of plays during the semester has been an issue. The close proximity of shows, primarily Closer and STaG Nights, caused problems with commitment and room bookings, as well as a very high workload for A. Rutherford. The studio slot should be moved earlier in the future. The scheduling of each year should not just be up to the new board; the outgoing board should make a provisional schedule for the following year. It was suggested that the Technical Manager position should be held by two people, to make the workload more manageable.
General problems with budget meetings were brought up. It is difficult for directors to say how much money they need, without knowing the budgets of previous shows, or the present state of STaG’s finances. The way these meetings are held might need revising.
The SRC grant application was never submitted. It needs to be made more clear who is responsible for applying for grants (such as the Financial Secretary, or the General Secretary). This should be discussed at a future meeting. Because cheques are cumbersome, it should be looked into whether there are other banks that could offer other services (e.g. debit cards). C. Felstead or T. Pennock will look into this.
L. Monkman and A. Rutherford were disappointed with board involvement in the STaG Nights committee. STaG Nights should perhaps be included on the Freshers’ Week flyers.
Both The Flying Duck and The Old Hairdressers (where a fundraiser was held) were excellent venues, inexpensive and keen to collaborate with STaG. L. Monkman encouraged continuing to develop our relationship with these and other similar venues. The van man was also brilliant.
C. Felstead will organise the writing of a stage manager pack. Since this role varies greatly from production to production, it may be difficult to condense into a pack, but there should at least be an outline of the different kinds of tasks that might be expected.
Due to issues with commitment, the board discussed whether there should be a rule about how many productions members should be involved with at the same time. It was decided that there should not be a rule, but directors should be conscious of the problem when casting. Audition forms should possibly ask what other plays actors are involved in. C. Felstead will amend the directors pack.
STaG Nights made around £400.
A few actors were not memberised, due to communication issues. In the future, E. Igelstrom will attend read-throughs for memberisation earlier in the process.
The board discussed whether there should be a separate board rep for STaG Nights. L. Monkman and A. Rutherford felt that adding another person might only make communication more complicated, rather than solve any problems. However, night reps should be more involved. It was decided that the board rep question will be up to future VP STaG Nights, but that L. Monkman should mention the possibility in the STaG Nights pack.
There should be no informal waiting lists or reservations for cancelled tickets on the night. Rather, they should be given to people who show up on a first-come-first-served basis. Limited capacity should be kept in mind when publicising, and directors should be encouraged to advise their cast to book tickets in advance. L. Monkman will include this in the STaG Nights pack.
2. Much Ado
There have been issues with communication among the production team, and delegation has not worked smoothly. However, production issues aside, things are going very well from an acting and social point of view.
A. Rutherford is very concerned about the production’s progression. Some set needs to be rebuilt, there is a massive props list, and there have been uncertainties about the completion of the music. Paul will rebuild the set. There may also be issues with the budget.
I. MacArthur has posters and flyers, and will organise publicising and delegate tasks to the board. The cast will not be asked to flyers, as they have enough to do. The poster will be sent out to the mailing list.
The fundraiser is being organised by a cast member. Refreshments will be acquired.
3. Social
The November social is taking place at The Stand. Board members were reminded to book tickets.
4. New Works
L. Taylor has emailed out a draft proposal form and a list of judges being contacted.
The ticket money from A Stone’s Throw at the Fringe has been received. In total, the show made a loss of about £1600 pounds.
5. Board excursion
Ice skating at George Square will occur at 7pm, followed by dinner at Stereo at 8. G. Bennett-Lurie will send out an email.
Monday, 21st November 2011.
In attendance: C. Felstead, D. Di Rollo, G. Bennett-Lurie, D. Keenan, E. Igelstrom, A. Rutherford, L. Monkman, C. Goldstone, S. Gregson, I. MacArthur.
Apologies: H. Bolwell, H. Allan, W. Foote, T. Pennock, L. Taylor
1. STaG Nights post mortem
The board agreed that STaG Nights was brilliant, and congratulated everyone.
There were some issues with room bookings, where a few directors were approached directly about changing bookings to accommodate mainstage requirements, without L. Monkman’s approval. When several shows are going on, those that have already booked rehearsal times should be prioritised. A publicity interview was scheduled by a cast member without L. Monkman’s or I. MacArthur’s awareness.
One play was highly underprepared at the tech and dress rehearsal, causing stress for L. Monkman and A. Rutherford, and the response when this was brought up at the time was felt to be unsatisfactory. It was agreed that the relevant member(s) should be contacted with feedback. C. Felstead will send them an email explaining the board’s concerns, after sending it to the board for approval.
The scheduling of plays during the semester has been an issue. The close proximity of shows, primarily Closer and STaG Nights, caused problems with commitment and room bookings, as well as a very high workload for A. Rutherford. The studio slot should be moved earlier in the future. The scheduling of each year should not just be up to the new board; the outgoing board should make a provisional schedule for the following year. It was suggested that the Technical Manager position should be held by two people, to make the workload more manageable.
General problems with budget meetings were brought up. It is difficult for directors to say how much money they need, without knowing the budgets of previous shows, or the present state of STaG’s finances. The way these meetings are held might need revising.
The SRC grant application was never submitted. It needs to be made more clear who is responsible for applying for grants (such as the Financial Secretary, or the General Secretary). This should be discussed at a future meeting. Because cheques are cumbersome, it should be looked into whether there are other banks that could offer other services (e.g. debit cards). C. Felstead or T. Pennock will look into this.
L. Monkman and A. Rutherford were disappointed with board involvement in the STaG Nights committee. STaG Nights should perhaps be included on the Freshers’ Week flyers.
Both The Flying Duck and The Old Hairdressers (where a fundraiser was held) were excellent venues, inexpensive and keen to collaborate with STaG. L. Monkman encouraged continuing to develop our relationship with these and other similar venues. The van man was also brilliant.
C. Felstead will organise the writing of a stage manager pack. Since this role varies greatly from production to production, it may be difficult to condense into a pack, but there should at least be an outline of the different kinds of tasks that might be expected.
Due to issues with commitment, the board discussed whether there should be a rule about how many productions members should be involved with at the same time. It was decided that there should not be a rule, but directors should be conscious of the problem when casting. Audition forms should possibly ask what other plays actors are involved in. C. Felstead will amend the directors pack.
STaG Nights made around £400.
A few actors were not memberised, due to communication issues. In the future, E. Igelstrom will attend read-throughs for memberisation earlier in the process.
The board discussed whether there should be a separate board rep for STaG Nights. L. Monkman and A. Rutherford felt that adding another person might only make communication more complicated, rather than solve any problems. However, night reps should be more involved. It was decided that the board rep question will be up to future VP STaG Nights, but that L. Monkman should mention the possibility in the STaG Nights pack.
There should be no informal waiting lists or reservations for cancelled tickets on the night. Rather, they should be given to people who show up on a first-come-first-served basis. Limited capacity should be kept in mind when publicising, and directors should be encouraged to advise their cast to book tickets in advance. L. Monkman will include this in the STaG Nights pack.
2. Much Ado
There have been issues with communication among the production team, and delegation has not worked smoothly. However, production issues aside, things are going very well from an acting and social point of view.
A. Rutherford is very concerned about the production’s progression. Some set needs to be rebuilt, there is a massive props list, and there have been uncertainties about the completion of the music. Paul will rebuild the set. There may also be issues with the budget.
I. MacArthur has posters and flyers, and will organise publicising and delegate tasks to the board. The cast will not be asked to flyers, as they have enough to do. The poster will be sent out to the mailing list.
The fundraiser is being organised by a cast member. Refreshments will be acquired.
3. Social
The November social is taking place at The Stand. Board members were reminded to book tickets.
4. New Works
L. Taylor has emailed out a draft proposal form and a list of judges being contacted.
The ticket money from A Stone’s Throw at the Fringe has been received. In total, the show made a loss of about £1600 pounds.
5. Board excursion
Ice skating at George Square will occur at 7pm, followed by dinner at Stereo at 8. G. Bennett-Lurie will send out an email.
Friday, 2 December 2011
Minutes 28th November 2011
STaG Board Meeting 28/11/2011
In attendance: S. Gregson, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, D. Keenan, L. Monkman, L. Taylor, D. Di Rollo
Apologies: H. Bolwell, A. Rutherford, W. Foote, T. Pennock,
Agenda
1) Much Ado
2) Email response
3) New Works
4) Social
5) STaG Clean up
6) Christmas meal
1) Much Ado
The music has been finished and the production seems to be developing well. The fundraiser raised over £200 which is brilliant. The tech budget has gone over by about £120 but hopefully this can be made back by ticket sales etc. The doors rota has been done and C. Felstead will email this out. Reviewers are coming from GUM, The Guardian, The Skinny and a freelance journalist is coming too. There is no photographer for definite but this will be chased up. There is still no venue for the aftershow party but C. Goldstone will ask Aileen if she has a venue.
2) Email response
The board regrets the way the email was handled however they do not feel they were overtly offensive or dealt with the response badly. We had no anticipated causing any offence.
In the future we feel it will be more proactive to meet face to face after full board feedback on any situations similar to this. The important thing to remember is that people need the chance to have their response as well.
It is not our aim to upset anybody.
STaG as a society is built upon mutual respect and we aim to promote this within the society thus making it a positive experience for all.
3) New Works
1 judge has confirmed so far and lots of people have been contacted. Fundraiser plans are in progress and L. taylor is thinking about poster ideas too. The studio space will be used for the performances rather than the cabaret space as well. There is interest from the writer’s group as well – C. Goldstone has offered to help people with their proposals.
4) Social
Christmas party in the STaG room on the 9th December. There will be a father Christmas appearance. The theme is ‘boozy children’s Christmas party’ so there will be games and treats.
5) Clean up
It is on Sunday 4th December at 3pm. Belongins should be collected before then.
6) Christmas Meal
10th December, 4pm, Dom’s flat.
Secret santa will be organised by C. Felstead with a £5 limit on spending. A card should also be written (but not signed) so you can guess who it is from.
Issy: Turkey, Meat Gravy, Veggie Gravy, Cranberry Sauce
Dom: Roast Potatoes, Mulled Wine (with help from others when we get there), Lasagne for starter
Sam and Cerne: Veggie Main, Creamy Leeks
Lisa: Meat stuffing and Veggie stuffing.
Catherine: Carrots, Parsnips, (maybe added fish dish)
Harriet A: Veggie Soup for Starter
Donal: Pigs in Blankets
Erik: Something Traditionally Swedish
Lucy: Cake
Aidan: Christmas pudding
Please bring cutlery and a plate as there may not be enough.
A Christmas playlist will be made and the board are expected to dress “Christmassy”
BYOB
In attendance: S. Gregson, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, D. Keenan, L. Monkman, L. Taylor, D. Di Rollo
Apologies: H. Bolwell, A. Rutherford, W. Foote, T. Pennock,
Agenda
1) Much Ado
2) Email response
3) New Works
4) Social
5) STaG Clean up
6) Christmas meal
1) Much Ado
The music has been finished and the production seems to be developing well. The fundraiser raised over £200 which is brilliant. The tech budget has gone over by about £120 but hopefully this can be made back by ticket sales etc. The doors rota has been done and C. Felstead will email this out. Reviewers are coming from GUM, The Guardian, The Skinny and a freelance journalist is coming too. There is no photographer for definite but this will be chased up. There is still no venue for the aftershow party but C. Goldstone will ask Aileen if she has a venue.
2) Email response
The board regrets the way the email was handled however they do not feel they were overtly offensive or dealt with the response badly. We had no anticipated causing any offence.
In the future we feel it will be more proactive to meet face to face after full board feedback on any situations similar to this. The important thing to remember is that people need the chance to have their response as well.
It is not our aim to upset anybody.
STaG as a society is built upon mutual respect and we aim to promote this within the society thus making it a positive experience for all.
3) New Works
1 judge has confirmed so far and lots of people have been contacted. Fundraiser plans are in progress and L. taylor is thinking about poster ideas too. The studio space will be used for the performances rather than the cabaret space as well. There is interest from the writer’s group as well – C. Goldstone has offered to help people with their proposals.
4) Social
Christmas party in the STaG room on the 9th December. There will be a father Christmas appearance. The theme is ‘boozy children’s Christmas party’ so there will be games and treats.
5) Clean up
It is on Sunday 4th December at 3pm. Belongins should be collected before then.
6) Christmas Meal
10th December, 4pm, Dom’s flat.
Secret santa will be organised by C. Felstead with a £5 limit on spending. A card should also be written (but not signed) so you can guess who it is from.
Issy: Turkey, Meat Gravy, Veggie Gravy, Cranberry Sauce
Dom: Roast Potatoes, Mulled Wine (with help from others when we get there), Lasagne for starter
Sam and Cerne: Veggie Main, Creamy Leeks
Lisa: Meat stuffing and Veggie stuffing.
Catherine: Carrots, Parsnips, (maybe added fish dish)
Harriet A: Veggie Soup for Starter
Donal: Pigs in Blankets
Erik: Something Traditionally Swedish
Lucy: Cake
Aidan: Christmas pudding
Please bring cutlery and a plate as there may not be enough.
A Christmas playlist will be made and the board are expected to dress “Christmassy”
BYOB
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