STaG Board Minutes 29th November 2010
In attendance: F. Bird, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, E. Burckhardt,
Apologies: S. Gregson, J. May
Agenda
1. Reflection on STaG Nights
2. Found Spaces
3. T--Shirts
4. Christmas Social
5. La Ronde Fundraiser
6. La Ronde Update
7. New Works Update
8. Other Business/ Board To Do List
1. Reflection on STaG Nights
S. Gregson passed on his congratulations to the team and everyone involved in the show. However he noted it was regrettable the tech team were so overworked and wondered if it was possible to avoid this in future. C. Felstead said it was much better with two people doing tech each night rather than one. S. MacDonald was praised for her efforts with publicity. It was said it was a good atmosphere and the shows all worked well. The only issue was that some of them were very quiet but a suggestion to remedy this was to provide projection workshops through STaG. Stereo were happy to work with STaG however it was noted that communication with the venue needs to be improved in future and things need to be written down for reference in the future. A problem however was the noise from the bar during plays and the security guards being annoyed with the transportation of drinks from one venue to the other. The role of the floor-manager was called into question as it is often unclear about what the role consists of and it should be made clearer.
The film and the comedy was not as popular as the plays, this could be because of the awkward time of day it was on as many people had lectures, furthermore because the location was in the city centre it is important to consider the fact people may not be able to get there. The ticket prices were said to be good however the programmes did not sell so well. More publicity needs to be done and the idea of a publicity committee was discussed.
The involvement of first years needs to be boosted if possible as it seemed as though some were unaware they could propose as well as audition.
2. Found Spaces
S. Gregson will be writing the blurb for this to go in the newsletter and on the website. It is important to stress the fact it is not the same as the Mainstage and that the piece can be interactive. It will be performed after New Works and the Mainstage so around late March onwards.
3. T-Shirts
The t-shirts have been printed and will be on sale at the social. The image appears quite dark but S. Gregson thinks they look good anyway.
4. Christmas Social.
The committee has sorted food and drink, it has been decided 20p will be charged for pizza etc and an entry fee will not be charged. There will be a meeting at 1pm on Friday 3rd to decorate the STaG room before the social.
5. La Ronde Fundraiser
8 people came to the fundraiser and we raised £46.82, which is a good amount. The low attendance could have been due to the late advertisement of it and the £3 entry fee.
6. La Ronde Update
The QMU general manager has said we are not allowed to use the lighting bar and although we can get in from 9am we aren’t allowed to touch any equipment until 11am. C. Felstead is angry as she wasn’t told this in the original meeting. The venue will not be supplying any help with how to use the lighting or technical equipment. L. Taylor had a meeting with the tech man at the QMU but he wasn’t particularly helpful. She has decided to hire technical equipment at a cost of £80 in order to have good tech for the show and not use anything of the QM’s. The general manager will get back in touch regarding whether we are able to get money back from the QM because of this inconvenience. We have also been informed the Cecilian society only pay £265 for the weekend including tech support whereas we have paid £1200 without tech support. When we have confirmed this, the board will meet with the QMU to discuss this as it seems unfair considering both societies are fully affiliated. Other than this, the rehearsals are going well and the set will be being built on Wednesday 1st December. The publicity of the show needs to be pushed more so people know about it. F. Bird is making programmes for the show.
7. New Works Update
This will be advertised in the newsletter again so that more proposals may be received. A committee will be formed before Christmas and a doodle will be made to check the availability of the people interested. A similar meeting for those proposing will be set up with a specific time. D. Hahn is waiting for the venue to reply so dates can be confirmed. We are still looking for possible judges.
8. Other Business/ Board To Do List
The board needs to pay for their place on the trip as soon as possible.
Secret Santa presents need to be bought by Thursday.
A dish for the Christmas meal needs to have been made for Thursday as well.
A. Kane has resigned from the board, a replacement will be advertised for in the weekly email.
Dimmer lights will be bought from EBay for £250 for 6 channels.
Tuesday, 30 November 2010
Thursday, 25 November 2010
Minutes 22nd November 2010
Stag Board Meeting Minutes Monday 22nd November 2010
In attendance: Sam Gregson, Cerne Felstead, Deborah Sasha Hahn, Sarah MacDonald, Lisa Taylor, Emily Burckhardt, John May, Donal Keenen, Aidan Rutherford, Tom Pennock, Tom Eaton, Flora Bird, Lucy Monkman, Andrew Kane
Mainstage Play for next term
Meeting to decide upon main stage proposals proposed for Dec 6th. Play will be decided before Xmas.
Hamlet and One Flew Over the Cuckoos Nest proposed so far.
Ramshorn can offer stage for the week of the 7th March and has been provisionally booked. £2,100 for the whole week.
La Ronde
Need to start publicising immediately, time running out. Posters should be ready to print by Friday and distribution should begin on Monday.
Fundraising ideas: Pub quiz? Cake Sale? Games? Twister? Acoustic music to raise profile and make it more of an event?
Fundraising event proposed for next Friday, 26th November.
Capacity of 100 decided for the QMU. Can remove seats if attendance is significantly lower.
Christmas Social
Stag t-shirts should be made in time for Xmas Social.
Ideas for the social: xmas music, pass the parcel, revelry.
New Works Festival
Because venue is free we’ve decided to invest in some new tech both for the New Works and for future use. More research is required first however.
Will be advertised as taking place at Buff Club because everyone us familiar with name and location.
Will take place Tuesday to Friday 15th – 18th February.
Judges still to be decided.
Studio Slot for Next Semester
Because we’re lacking a studio, perhaps the event can be themed as Crazy Spaces or such, and people can suggest new and interesting spaces in which theatre can take place.
Should it take place after the mainstage play during exams, like Cleansed last year?
An email will be sent out next week to ask for proposals for this slot, and will continue to be sent out well into the new year.
Executive Board Meeting
Move it to later in second semester so as to become a post-mortem of the year. Drawing on board members’ experiences, thus making any changes to the constitution more informed.
Stag Night
Post-mortem and discussion next week.
Charles Kennedy
Will make an enquiry over G12 closure. Will also see about increasing the £800 Stag Production Fund.
In attendance: Sam Gregson, Cerne Felstead, Deborah Sasha Hahn, Sarah MacDonald, Lisa Taylor, Emily Burckhardt, John May, Donal Keenen, Aidan Rutherford, Tom Pennock, Tom Eaton, Flora Bird, Lucy Monkman, Andrew Kane
Mainstage Play for next term
Meeting to decide upon main stage proposals proposed for Dec 6th. Play will be decided before Xmas.
Hamlet and One Flew Over the Cuckoos Nest proposed so far.
Ramshorn can offer stage for the week of the 7th March and has been provisionally booked. £2,100 for the whole week.
La Ronde
Need to start publicising immediately, time running out. Posters should be ready to print by Friday and distribution should begin on Monday.
Fundraising ideas: Pub quiz? Cake Sale? Games? Twister? Acoustic music to raise profile and make it more of an event?
Fundraising event proposed for next Friday, 26th November.
Capacity of 100 decided for the QMU. Can remove seats if attendance is significantly lower.
Christmas Social
Stag t-shirts should be made in time for Xmas Social.
Ideas for the social: xmas music, pass the parcel, revelry.
New Works Festival
Because venue is free we’ve decided to invest in some new tech both for the New Works and for future use. More research is required first however.
Will be advertised as taking place at Buff Club because everyone us familiar with name and location.
Will take place Tuesday to Friday 15th – 18th February.
Judges still to be decided.
Studio Slot for Next Semester
Because we’re lacking a studio, perhaps the event can be themed as Crazy Spaces or such, and people can suggest new and interesting spaces in which theatre can take place.
Should it take place after the mainstage play during exams, like Cleansed last year?
An email will be sent out next week to ask for proposals for this slot, and will continue to be sent out well into the new year.
Executive Board Meeting
Move it to later in second semester so as to become a post-mortem of the year. Drawing on board members’ experiences, thus making any changes to the constitution more informed.
Stag Night
Post-mortem and discussion next week.
Charles Kennedy
Will make an enquiry over G12 closure. Will also see about increasing the £800 Stag Production Fund.
Thursday, 18 November 2010
Minutes 15th November 2010
STaG Board Minutes 15th November 2010
In attendance: S. Gregson, T. Pennock, H. Allan, D. Hahn, D. Keenan, T. Eaton, E. Burckhardt, J. May
Apologies: F. Bird, A. Kane, L. Taylor, C. Felstead, L. Monkman, S. MacDonald, A. Rutherford
Agenda
1. STaG Nights Update
2. La Ronde Update
3. New Works
4. G12/Subcity
5. Improv. Tea Time
6. AGM
7. Other Business
1. STaG Nights Update
Looking good so far. Subcity did a piece on STaG Nights which was good as it raised the profile of the shows.
2. La Ronde Update
There has not been a budget meeting yet however one should be taking place after the meeting. J. May needs to work out his budget before he can spend any money on set or props etc. There is also a publicity meeting planned as soon as A. Kane lets J. May know his availability. Hopefully the show will have a preview at New Theatre in Jim’s Bar on the 29th November. Set needs to be organised as soon as possible.
3. New Talent
D. Hahn feels The Butterfly and the Pig would be a good venue, it would be free to hire and is mostly available as well as being flexible on when people can come in to set up tech/rehearse etc. However there is not a lot of lighting in the space so it was suggested that buying a lighting desk would be a good investment (and would cost around £700).
It was suggested that cheaper tickets could be sold if people were willing to stand on the balcony over the main seating area. The stage size will be dependant on the number of seats put out in the venue as there is a capacity of about 50.
D. Hahn spoke to Liz Lochhead regarding the possibility of her being a judge for the performances. This could be a good thing as it means her name would raise the profile of the event especially for the winning play which will go to the Fringe. However, she said she was only willing to do it if there were 2 plays on each night, which means the festival will only run for 2 days rather than the usual 4 days. S. Gregson raised the idea that this would cause ticket prices to be raised which would affect the turnout. T. Pennock and E. Burckhardt discussed the difficulties of doing tech for 2 shows on one night as there will be lighting differences and set issues too.
It is best to portray the plays as being finished rather than a first draft so the judges responses are not affected.
It was widely agreed that judges should represent various different areas of theatre so that all different types of theatre can be truly appreciated and judged.
The board will agree on judges at a later date.
4. G12/Subcity
K. Nesbitt, S. Gregson and H. Allan are meeting to discuss the closure of the G12 and the implications it has had for STaG for a documentary to be aired on Subcity radio. T. Pennock and S. Gregson will also be attending the rector’s surgery in order to see what else can be done.
5. Improv Tea Time
This will take place on the 24th November between 5 and 7pm. A facebook event will be created in order to raise the profile of it.
6. AGM
This will be moved to next semester and the time it will happen annually should be put in the constitution in order to avoid confusion. It was said that the AGM should be a reflection of the past year in order to better STaG. This could overlap with the board election so the new board are aware of the rules set for them.
7. Other Business
T. Pennock and T. Eaton spoke to C. McCleod regarding his experiences with New Talent. C. McCleod enjoyed his experiences but felt there wasn’t much publicity. The point was raised he has upset several people in his cast and it was stated that as he was a representative of STaG he needs to address this issue.
Tramway was discussed as a possible venue and E. Burckhardt will look into this.
The youth hostel has been booked so the board needs to give their money to T. Eaton as soon as possible.
D. Hahn asked the board to keep an eye out for possible judges for the New Works festival.
In attendance: S. Gregson, T. Pennock, H. Allan, D. Hahn, D. Keenan, T. Eaton, E. Burckhardt, J. May
Apologies: F. Bird, A. Kane, L. Taylor, C. Felstead, L. Monkman, S. MacDonald, A. Rutherford
Agenda
1. STaG Nights Update
2. La Ronde Update
3. New Works
4. G12/Subcity
5. Improv. Tea Time
6. AGM
7. Other Business
1. STaG Nights Update
Looking good so far. Subcity did a piece on STaG Nights which was good as it raised the profile of the shows.
2. La Ronde Update
There has not been a budget meeting yet however one should be taking place after the meeting. J. May needs to work out his budget before he can spend any money on set or props etc. There is also a publicity meeting planned as soon as A. Kane lets J. May know his availability. Hopefully the show will have a preview at New Theatre in Jim’s Bar on the 29th November. Set needs to be organised as soon as possible.
3. New Talent
D. Hahn feels The Butterfly and the Pig would be a good venue, it would be free to hire and is mostly available as well as being flexible on when people can come in to set up tech/rehearse etc. However there is not a lot of lighting in the space so it was suggested that buying a lighting desk would be a good investment (and would cost around £700).
It was suggested that cheaper tickets could be sold if people were willing to stand on the balcony over the main seating area. The stage size will be dependant on the number of seats put out in the venue as there is a capacity of about 50.
D. Hahn spoke to Liz Lochhead regarding the possibility of her being a judge for the performances. This could be a good thing as it means her name would raise the profile of the event especially for the winning play which will go to the Fringe. However, she said she was only willing to do it if there were 2 plays on each night, which means the festival will only run for 2 days rather than the usual 4 days. S. Gregson raised the idea that this would cause ticket prices to be raised which would affect the turnout. T. Pennock and E. Burckhardt discussed the difficulties of doing tech for 2 shows on one night as there will be lighting differences and set issues too.
It is best to portray the plays as being finished rather than a first draft so the judges responses are not affected.
It was widely agreed that judges should represent various different areas of theatre so that all different types of theatre can be truly appreciated and judged.
The board will agree on judges at a later date.
4. G12/Subcity
K. Nesbitt, S. Gregson and H. Allan are meeting to discuss the closure of the G12 and the implications it has had for STaG for a documentary to be aired on Subcity radio. T. Pennock and S. Gregson will also be attending the rector’s surgery in order to see what else can be done.
5. Improv Tea Time
This will take place on the 24th November between 5 and 7pm. A facebook event will be created in order to raise the profile of it.
6. AGM
This will be moved to next semester and the time it will happen annually should be put in the constitution in order to avoid confusion. It was said that the AGM should be a reflection of the past year in order to better STaG. This could overlap with the board election so the new board are aware of the rules set for them.
7. Other Business
T. Pennock and T. Eaton spoke to C. McCleod regarding his experiences with New Talent. C. McCleod enjoyed his experiences but felt there wasn’t much publicity. The point was raised he has upset several people in his cast and it was stated that as he was a representative of STaG he needs to address this issue.
Tramway was discussed as a possible venue and E. Burckhardt will look into this.
The youth hostel has been booked so the board needs to give their money to T. Eaton as soon as possible.
D. Hahn asked the board to keep an eye out for possible judges for the New Works festival.
Thursday, 11 November 2010
Minutes 8th November 2010
Mon 8th Nov.
ITEM 1 STaG Nights Update.
Fundraiser was successful and raised £103.84
STaG Nights is next week.
We will be having a stall at cheesy pop on friday, and meet on wednesday from 11-3 to flyer.
ITEM 2 La Ronde
Its going well.
Some concerns about the amount of space being used in rehearsal, compared to the ammoun of space there ill actually be onstage.
Good social bonding amongst the cast.
ITEM 3 New Works (I struggles to make notes on this as I was doing the talking....
deadline for proposals is set as Sunday 9th January at 5p.m.
Debs and Cerne are meeting buttefly and pig man tomorrow.
Debs is meeting Liz Lochhead on Sunday, who is apparently well on it, and is terrified (didn't mention this at the meeting as I only found out today, but thought ya'll might want updates, also emailed list man...)
We will aim to have 5 judges, but 4 or 3 is ok too.
ITEM 4 Improv Tea Time
It was on Friday and only one person came, which was sad.
But its OK, because its going in the newsletter again, though we havn't set a date for the next one yet.
ITEM 5 Social
Mon 8th will be the last weekly social (incidentally, only 1 person came)
After this we will have a Christmas party social in the STaG room on Dec 3rd
Next semester, socials will be monthly, and themed, The President is excited already.
One possible theme is medieval.
ITEM 1 STaG Nights Update.
Fundraiser was successful and raised £103.84
STaG Nights is next week.
We will be having a stall at cheesy pop on friday, and meet on wednesday from 11-3 to flyer.
ITEM 2 La Ronde
Its going well.
Some concerns about the amount of space being used in rehearsal, compared to the ammoun of space there ill actually be onstage.
Good social bonding amongst the cast.
ITEM 3 New Works (I struggles to make notes on this as I was doing the talking....
deadline for proposals is set as Sunday 9th January at 5p.m.
Debs and Cerne are meeting buttefly and pig man tomorrow.
Debs is meeting Liz Lochhead on Sunday, who is apparently well on it, and is terrified (didn't mention this at the meeting as I only found out today, but thought ya'll might want updates, also emailed list man...)
We will aim to have 5 judges, but 4 or 3 is ok too.
ITEM 4 Improv Tea Time
It was on Friday and only one person came, which was sad.
But its OK, because its going in the newsletter again, though we havn't set a date for the next one yet.
ITEM 5 Social
Mon 8th will be the last weekly social (incidentally, only 1 person came)
After this we will have a Christmas party social in the STaG room on Dec 3rd
Next semester, socials will be monthly, and themed, The President is excited already.
One possible theme is medieval.
Tuesday, 2 November 2010
Minutes 1st November 2010
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, E. Burckhardt, J. May
Apologies: F. Bird, A. Kane
Agenda
1. New Talent Post-Mortem
2. STaG Nights Update
3. La Ronde Update
4. T-Shirts
5. SRC
6. Social
7. Mainstage
8. Other Business
1. New Talent Post-Mortem
E. Burckhardt felt this year had been more successful than last year as it seemed like more of an event which encouraged people to come. However, D. Hahn was unsure about having two of the same play because it decreases the element of competition which is usually apparent in New Talent. The cast feedback has all been very positive and they enjoyed the whole experience. L. Monkman liked the format but suggested that perhaps the current board should try to organise New Talent for the new board so there is less pressure on them as there is such a small timescale to sort everything out. However, L. Taylor pointed out that over summer there is a lot of work to be done on the Fringe and so this may not be possible for the old board. Yet it was pointed out that having more communication between the old and new boards would help to increase the smoothness with which it is operated. E. Burckhardt said that it should be the new board’s job however as it is their first real performance to put on however maybe there should be more overlapping board meetings between the old and new board to make sure that any queries or problems can be resolved.
C. Felstead stressed the importance of choosing a director that is known to STaG so that we know they are approachable and easy to work with. A New Talent pack will be made to help the future boards.
It was suggested that in future different plays should be chosen so that there are more parts available because of large numbers of auditionees. Those in the chorus may have felt slightly less included because of the lack of larger roles. However, it isn’t just the part size that matters as STaG is trying to promote a good social experience too.
The auditioning process needs to be rethought as the directors felt the board auditioning didn’t help too much as it is difficult to judge parts based solely on workshops (or conversations). Perhaps the panel should be made up of the directors and an impartial board member. Some suggested that perhaps having an audition/interview process was not the best way to decide on parts and as a result felt upset and ridiculed.
Feedback will be given to C. Mcleod in the form of a meeting between him, T. Pennock and T. Eaton who will represent the board and their discussion.
2. STaG Nights Update
STaG Nights promotion at Initial Itch today. The flyers and posters have been printed and the board have been asked to distribute as many as they can. The launch party is this Thursday in the STaG room from 12-12.
3. La Ronde Update
J. May feels the process is going well. Rehearsals are taking place Tuesday and Wednesday of this week. The tech meeting has been postponed. Set is a major concern at the moment, J. May is hoping to speak to the man who did the set for An Acre and Change but there are also other options. C. Felstead suggested J. May may want to take on a dramaturge but both J. May and L. Taylor feel he is focused and does not require one.
4. T-Shirts
The screen printer has arrived and C. Felstead and D. Hahn will go to buy t-shirts and get it set up on Wednesday.
5. SRC
Ongoing process…
6. Social
Nobody turned up last week, we will discuss the best course of action to encourage people to come.
7. Mainstage
We have so far received one proposal for the first mainstage slot of next year. An advert for proposals will be put in the newsletter to encourage people to propose. The deadline for proposals will be the 5th December and a proposal meeting will be held on 6th December.
8. Other Business
-Improv tea-time will start on Friday 5th November at 5pm in the STaG room.
Apologies: F. Bird, A. Kane
Agenda
1. New Talent Post-Mortem
2. STaG Nights Update
3. La Ronde Update
4. T-Shirts
5. SRC
6. Social
7. Mainstage
8. Other Business
1. New Talent Post-Mortem
E. Burckhardt felt this year had been more successful than last year as it seemed like more of an event which encouraged people to come. However, D. Hahn was unsure about having two of the same play because it decreases the element of competition which is usually apparent in New Talent. The cast feedback has all been very positive and they enjoyed the whole experience. L. Monkman liked the format but suggested that perhaps the current board should try to organise New Talent for the new board so there is less pressure on them as there is such a small timescale to sort everything out. However, L. Taylor pointed out that over summer there is a lot of work to be done on the Fringe and so this may not be possible for the old board. Yet it was pointed out that having more communication between the old and new boards would help to increase the smoothness with which it is operated. E. Burckhardt said that it should be the new board’s job however as it is their first real performance to put on however maybe there should be more overlapping board meetings between the old and new board to make sure that any queries or problems can be resolved.
C. Felstead stressed the importance of choosing a director that is known to STaG so that we know they are approachable and easy to work with. A New Talent pack will be made to help the future boards.
It was suggested that in future different plays should be chosen so that there are more parts available because of large numbers of auditionees. Those in the chorus may have felt slightly less included because of the lack of larger roles. However, it isn’t just the part size that matters as STaG is trying to promote a good social experience too.
The auditioning process needs to be rethought as the directors felt the board auditioning didn’t help too much as it is difficult to judge parts based solely on workshops (or conversations). Perhaps the panel should be made up of the directors and an impartial board member. Some suggested that perhaps having an audition/interview process was not the best way to decide on parts and as a result felt upset and ridiculed.
Feedback will be given to C. Mcleod in the form of a meeting between him, T. Pennock and T. Eaton who will represent the board and their discussion.
2. STaG Nights Update
STaG Nights promotion at Initial Itch today. The flyers and posters have been printed and the board have been asked to distribute as many as they can. The launch party is this Thursday in the STaG room from 12-12.
3. La Ronde Update
J. May feels the process is going well. Rehearsals are taking place Tuesday and Wednesday of this week. The tech meeting has been postponed. Set is a major concern at the moment, J. May is hoping to speak to the man who did the set for An Acre and Change but there are also other options. C. Felstead suggested J. May may want to take on a dramaturge but both J. May and L. Taylor feel he is focused and does not require one.
4. T-Shirts
The screen printer has arrived and C. Felstead and D. Hahn will go to buy t-shirts and get it set up on Wednesday.
5. SRC
Ongoing process…
6. Social
Nobody turned up last week, we will discuss the best course of action to encourage people to come.
7. Mainstage
We have so far received one proposal for the first mainstage slot of next year. An advert for proposals will be put in the newsletter to encourage people to propose. The deadline for proposals will be the 5th December and a proposal meeting will be held on 6th December.
8. Other Business
-Improv tea-time will start on Friday 5th November at 5pm in the STaG room.
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