Minutes 29th November 2010

STaG Board Minutes 29th November 2010
In attendance: F. Bird, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, E. Burckhardt,
Apologies: S. Gregson, J. May
Agenda
1. Reflection on STaG Nights
2. Found Spaces
3. T--Shirts
4. Christmas Social
5. La Ronde Fundraiser
6. La Ronde Update
7. New Works Update
8. Other Business/ Board To Do List

1. Reflection on STaG Nights
S. Gregson passed on his congratulations to the team and everyone involved in the show. However he noted it was regrettable the tech team were so overworked and wondered if it was possible to avoid this in future. C. Felstead said it was much better with two people doing tech each night rather than one. S. MacDonald was praised for her efforts with publicity. It was said it was a good atmosphere and the shows all worked well. The only issue was that some of them were very quiet but a suggestion to remedy this was to provide projection workshops through STaG. Stereo were happy to work with STaG however it was noted that communication with the venue needs to be improved in future and things need to be written down for reference in the future. A problem however was the noise from the bar during plays and the security guards being annoyed with the transportation of drinks from one venue to the other. The role of the floor-manager was called into question as it is often unclear about what the role consists of and it should be made clearer.
The film and the comedy was not as popular as the plays, this could be because of the awkward time of day it was on as many people had lectures, furthermore because the location was in the city centre it is important to consider the fact people may not be able to get there. The ticket prices were said to be good however the programmes did not sell so well. More publicity needs to be done and the idea of a publicity committee was discussed.
The involvement of first years needs to be boosted if possible as it seemed as though some were unaware they could propose as well as audition.

2. Found Spaces
S. Gregson will be writing the blurb for this to go in the newsletter and on the website. It is important to stress the fact it is not the same as the Mainstage and that the piece can be interactive. It will be performed after New Works and the Mainstage so around late March onwards.

3. T-Shirts
The t-shirts have been printed and will be on sale at the social. The image appears quite dark but S. Gregson thinks they look good anyway.

4. Christmas Social.
The committee has sorted food and drink, it has been decided 20p will be charged for pizza etc and an entry fee will not be charged. There will be a meeting at 1pm on Friday 3rd to decorate the STaG room before the social.

5. La Ronde Fundraiser
8 people came to the fundraiser and we raised £46.82, which is a good amount. The low attendance could have been due to the late advertisement of it and the £3 entry fee.

6. La Ronde Update
The QMU general manager has said we are not allowed to use the lighting bar and although we can get in from 9am we aren’t allowed to touch any equipment until 11am. C. Felstead is angry as she wasn’t told this in the original meeting. The venue will not be supplying any help with how to use the lighting or technical equipment. L. Taylor had a meeting with the tech man at the QMU but he wasn’t particularly helpful. She has decided to hire technical equipment at a cost of £80 in order to have good tech for the show and not use anything of the QM’s. The general manager will get back in touch regarding whether we are able to get money back from the QM because of this inconvenience. We have also been informed the Cecilian society only pay £265 for the weekend including tech support whereas we have paid £1200 without tech support. When we have confirmed this, the board will meet with the QMU to discuss this as it seems unfair considering both societies are fully affiliated. Other than this, the rehearsals are going well and the set will be being built on Wednesday 1st December. The publicity of the show needs to be pushed more so people know about it. F. Bird is making programmes for the show.
7. New Works Update
This will be advertised in the newsletter again so that more proposals may be received. A committee will be formed before Christmas and a doodle will be made to check the availability of the people interested. A similar meeting for those proposing will be set up with a specific time. D. Hahn is waiting for the venue to reply so dates can be confirmed. We are still looking for possible judges.
8. Other Business/ Board To Do List
The board needs to pay for their place on the trip as soon as possible.
Secret Santa presents need to be bought by Thursday.
A dish for the Christmas meal needs to have been made for Thursday as well.
A. Kane has resigned from the board, a replacement will be advertised for in the weekly email.
Dimmer lights will be bought from EBay for £250 for 6 channels.