STaG Board Meeting 21/05/2011
In attendance: S. Gregson, C. Felstead, D. Keenan, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, Erik Igelstrom, H. Allan
Apologies: I. McArthur, L. Taylor, T. Pennock
Agenda
1) Mainstage
2) Venues
3) 5 Minute Theatre
4) A Stone’s Throw
5) STaG Ball
6) Fresher’s Week
7) New Talent
8) A.O.B.
Some tickets for the ball were sold.
1) Mainstage
The feedback has been returned and a meeting with Sophie was held. L. Monkman talked her through the board’s concerns and said more detail in her proposal would be useful in future. The board wondered whether the proposal form needs revised in order to make it clearer what is wanted. The website will make the proposal section clearer. G. Bennett-Lurie will send the director’s pack onto Josh and ask if he has any questions. He needs to start thinking about fundraising, publicity etc.
2) Venues
No meeting has been held at Cottier’s yet but one will be arranged soon. S. Gregson will also email the G12 and The Ramshorn and perhaps the theatre L. Taylor has mentioned. A bigger venue could be useful for a Shakespeare play.
3) 5 Minute Theatre
The audition turn out was ok, it was fun but people felt maybe the auditionees were there for fun rather than to be involved. There will be more on the 22nd and a facebook message will advertise this. GUST have confirmed they can film it. A poster has been designed but maybe isn’t necessary for publicity due to the small audience. It could go up in the shop to advertise STaG. It could also have information about where to watch the performance and have STaG, GUST and the shop logo on it. The idea of miming shoes will be discussed.
4) A Stone’s Throw
The swap shop went well and £147.67 was made meaning we are almost halfway to our £500 target. The cast are still looking for a flat to stay in. Rehearsals will start soon.
5) STaG Ball
The board will meet at 2pm to help decorate the STaG room. They will meet at 8am on the 24th to clean up. Food will be made on Monday before 2pm. F. Bird has not yet confirmed where food will be bought so C. Felstead suggested meeting at 3pm at Lidl on the 22nd. The poster has not been collected yet so when they are it was suggested they could be made into bunting. D. Keenan, A. Rutherford and C. Goldstone will go to collect them on Monday. Awards will be made tomorrow and Monday, and the deadline for voting will be Sunday at 5pm. H. Allan will look for a photographer.
6) Fresher’s Week
D. Keenan has received a few emails regarding helping at Freshers week. S. Gregson outlined past fresher’s ideas and emphasised the need to be friendly and social not just focused on doing plays. D. Keenan wants to brainstorm ideas people may have. L. Monkman suggested a theme that links in with events later in the year. A performance shouldn’t be rejected but a good venue and performance is necessary.
Definites are: BBQ, workshops, games, QMU fresher’s event, cocktails, fresher’s stall, membership cards, quiz, shifty STaG bear-hunt, greater presence on campus
We could help freshers move into the less popular halls eg Caincross. Special fresher’s posters would be good and the idea of origami flyers were discussed. Having a presence at other uni campuses would help to advertise the welcoming nature of STaG.
7) New Talent
S. Gregson outlined what has been done in the past. It is important to remember there will be a large amount of people auditioning so plays need a large cast so everyone can be involved. Directors need to be good and friendly. A unanimous vote ruled out 1 play 1 cast as it is too difficult and a large chorus will be needed. Small sketches wouldn’t be good either as it rules out social opportunities. A well-known play would attract a large audience.
Possible plays suggested were: Animal Farm, Charlie and the Chocolate Factory, Wizard of Oz, The Crucible, Wind in the Willows, Lord of the Rings, Lion the With and the Wardrobe, Fantastic Mr Fox
A Roald Dahl theme was suggested. Multiple plays brings up issues with finding good directors.
The format is undecided but leaning towards doing 2,3 or 4 plays. The play has not yet been decided either but the board is encouraged to think about it for the next meeting.
8 A.O.B.
The next board meeting will be at 5.30pm on Tuesday 31st May.
Monday, 30 May 2011
Wednesday, 18 May 2011
Minutes 16th May 2011
STaG Board Meeting 16/05/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, E. Igelstrom, H. Allan, L. Taylor
Apologies: I. McArthur, D. Keenan,
Agenda
1) Mainstage
2) Play in a Day Reflection
3) A Stone’s Throw Update
4) 5 Minute Theatre Update
5) STaG Ball
6) A.O.B.
1) Mainstage
Josh came to the meeting to discuss his proposal for Much Ado About Nothing. He was very excited about tackling the play and wanted it to look “slick” and a bit like Ocean’s Eleven. He wants music to be a key feature of the performance and would like it to be played throughout and he will write and record the music for this. He suggested changing some gender roles but mainly keeping the text the same with perhaps a bit of scene shuffling. Josh would like an assistant director and a stage manager to help. The setting of the play could be an exotic island but there is no planned location in the world. He said costume plans so far are just quite modern but nice – summer dress etc.
Sophie was not present at the meeting but emailed answers to questions asked by some of the board with regards to her Romeo and Juliet proposal. Her fundraising ideas were great and the board was impressed with her ideas for socialising. She wanted a modern/gang-style idea running through the play.
The board discussed both plays and decided to accept the Much Ado proposal. G. Bennett-Lurie is the board rep. The board was a bit worried about the amount of effort needing to be put in and encouraged him to do more work over the summer (in the feedback).
The board decided to meet with Sophie to discuss her proposal and give her some feedback so as not to discourager her. L. Monkman will do this. The feedback will include information on the lack of set being a worry for a mainstage and the concerns the board had over the possible lack of interest of people in physical workshops. However it was stressed we were very impressed with her ideas and her enthusiasm. We also liked her ideas of keeping the rhythm of the language going.
The feedback for Josh will question the switching of the gender roles as the board is unsure why it is being done. The board is available to help with auditions and finding a stage manager etc.
2) Play in a Day reflection
Overall the board felt it went well despite the low turnout. C. Felstead was unimpressed with the lack of punctuality from the board and felt this should be improved on as well as encouraging more interaction with participants from the board. The low turnout could be due to the exam period. There was a lack of “moulding and shaping” and the day needed more structure to it. The audience turnout was good and people enjoyed it. A. Rutherford suggested perhaps it was too early in the day for people to come as “students are lazy”. The idea could be kept in mind for next year at some point.
3) A Stone’s Throw Update
The board was encouraged to bring things to the swap shop and also to bake if they can. The mask workshop is being organised and the masks have been ordered so hopefully will be here on time. The tickets will be ready for Wednesday.
4) 5 Minute Theatre Update
The venue has been decided and will be at Ruby Tuesdays on Bath Street. It is likely to be filmed on the 31st (which is a Tuesday – haha) The STaG room has been booked for auditions. People were asked if they have anything they wouldn’t mind being auctioned in the auction at the STaG Ball after party where T. Pennock will act as auctioneer. The performance will be filmed by GUST… somehow.
5) STaG Ball
The plan is to have STaGosaurous at the ball in a suit of sorts and have people pose for pictures with him. The awards will go in the newsletter again to encourage people to vote.
6) A.O.B.
THE NEXT BOARD MEETING IS ON THE 21ST MAY AT 5:30PM
A facebook page will be made as groups are being fazed out.
E. Igelstrom wants to start thinking of how the website will be re-vamped. “The lads” are in charge of this and C. Felstead and (maybe) I. McArthur will also be involved in this. A meeting will be held soon.
Freshers helpers will be sought out in the newsletter.
S. Gregson, A. Rutherford and H. Allan are meeting at Cottier’s Theatre on Tuesday to have a look around.
L. Monkman is already looking for places for STaG Nights and asks the board to have a look/think too.
Email settings will be emailed round by S. Gregson.
In attendance: S. Gregson, T. Pennock, C. Felstead, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, E. Igelstrom, H. Allan, L. Taylor
Apologies: I. McArthur, D. Keenan,
Agenda
1) Mainstage
2) Play in a Day Reflection
3) A Stone’s Throw Update
4) 5 Minute Theatre Update
5) STaG Ball
6) A.O.B.
1) Mainstage
Josh came to the meeting to discuss his proposal for Much Ado About Nothing. He was very excited about tackling the play and wanted it to look “slick” and a bit like Ocean’s Eleven. He wants music to be a key feature of the performance and would like it to be played throughout and he will write and record the music for this. He suggested changing some gender roles but mainly keeping the text the same with perhaps a bit of scene shuffling. Josh would like an assistant director and a stage manager to help. The setting of the play could be an exotic island but there is no planned location in the world. He said costume plans so far are just quite modern but nice – summer dress etc.
Sophie was not present at the meeting but emailed answers to questions asked by some of the board with regards to her Romeo and Juliet proposal. Her fundraising ideas were great and the board was impressed with her ideas for socialising. She wanted a modern/gang-style idea running through the play.
The board discussed both plays and decided to accept the Much Ado proposal. G. Bennett-Lurie is the board rep. The board was a bit worried about the amount of effort needing to be put in and encouraged him to do more work over the summer (in the feedback).
The board decided to meet with Sophie to discuss her proposal and give her some feedback so as not to discourager her. L. Monkman will do this. The feedback will include information on the lack of set being a worry for a mainstage and the concerns the board had over the possible lack of interest of people in physical workshops. However it was stressed we were very impressed with her ideas and her enthusiasm. We also liked her ideas of keeping the rhythm of the language going.
The feedback for Josh will question the switching of the gender roles as the board is unsure why it is being done. The board is available to help with auditions and finding a stage manager etc.
2) Play in a Day reflection
Overall the board felt it went well despite the low turnout. C. Felstead was unimpressed with the lack of punctuality from the board and felt this should be improved on as well as encouraging more interaction with participants from the board. The low turnout could be due to the exam period. There was a lack of “moulding and shaping” and the day needed more structure to it. The audience turnout was good and people enjoyed it. A. Rutherford suggested perhaps it was too early in the day for people to come as “students are lazy”. The idea could be kept in mind for next year at some point.
3) A Stone’s Throw Update
The board was encouraged to bring things to the swap shop and also to bake if they can. The mask workshop is being organised and the masks have been ordered so hopefully will be here on time. The tickets will be ready for Wednesday.
4) 5 Minute Theatre Update
The venue has been decided and will be at Ruby Tuesdays on Bath Street. It is likely to be filmed on the 31st (which is a Tuesday – haha) The STaG room has been booked for auditions. People were asked if they have anything they wouldn’t mind being auctioned in the auction at the STaG Ball after party where T. Pennock will act as auctioneer. The performance will be filmed by GUST… somehow.
5) STaG Ball
The plan is to have STaGosaurous at the ball in a suit of sorts and have people pose for pictures with him. The awards will go in the newsletter again to encourage people to vote.
6) A.O.B.
THE NEXT BOARD MEETING IS ON THE 21ST MAY AT 5:30PM
A facebook page will be made as groups are being fazed out.
E. Igelstrom wants to start thinking of how the website will be re-vamped. “The lads” are in charge of this and C. Felstead and (maybe) I. McArthur will also be involved in this. A meeting will be held soon.
Freshers helpers will be sought out in the newsletter.
S. Gregson, A. Rutherford and H. Allan are meeting at Cottier’s Theatre on Tuesday to have a look around.
L. Monkman is already looking for places for STaG Nights and asks the board to have a look/think too.
Email settings will be emailed round by S. Gregson.
Minutes 9th May 2011
STaG Board Meeting 09/05/2011
Board turnover, part 2.
In attendance: S. Gregson, T. Pennock, C. Felstead, D. Hahn, T. Eaton, J. May, F. Bird, A. McKay, D. Keenan, E. Burckhardt, L. Monkman, S. MacDonald, A. Rutherford, T. Pennock, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, Erik Igelstrom, H. Allan
Apologies: I. McArthur, L. Taylor
Agenda
1) A Stone’s Throw Update
2) 5 Minute Theatre Update
3) Play in a Day Update
4) STaG Ball
5) Boal Workshop
6) Mainstage
7) Venues
8) A.O.B.
C. Felstead reminds the board to save everyone’s numbers and encouraged everyone to say something during the meeting.
1) A Stone’s Throw Update
S. MacDonald said they are planning to walk to Edinburgh before the Fringe starts in order to gain some money from sponsors and to raise interest in the piece. The dates for this will be decided when the dates for tech and dress rehearsals are known. She also encouraged the board to like the page on Facebook and follow the updates on Twitter. The swap and shop facebook event has been made and D. Hahn asked people to contribute and leave their contributions in the STaG room. This will take place on the 18th May. The bake sale today raised £54.35.
D. Hahn asked the board to look out for people who may have a flat available for the cast and crew to use in Edinburgh in August.
2) 5 Minute Theatre Update
The STaG room has been booked for auditions and Antoine wants to hold some workshops too but will see how the auditions go first. C. Goldstone is going to shops with some more information about the project to see if a location can be found soon. GUST or CUT need to be contacted soon to ask about filming the performance. A discussion followed about different types of camera that could be used and H. Allan got confused.
Antoine’s idea about repeating the performance for 3 hours was discussed and the board felt it may not be practical as it will be quite an intrusion on the shop we film in. There should be an emphasis on how it is for the NTS and so is a big deal. An advert will go in the newsletter asking for someone who plays an unusual instrument (like a banjo or a didgeridoo) to play music throughout the performance to heighten the sense of movement. Donations of shoes and shoe boxes are needed for the event.
3) Play in a Day Update
A meeting has been held and a schedule for the day has been sent out by email E. Burckhardt has asked for the bar from 7pm and the use of the room from 10am. She will also email the girl who is interested in helping with costume. People are worried there will be a low turn out in terms of audience and people getting involved so we need to advertise it as much as possible. H. Allan has contacted the QMU asking them to help with this. The board came up with some suggestions for characters, scenarios and places to help with the devising of it. D. Hahn, C. Felstead, F. Bird and G. Bennett-Lurie will run games at the beginning of the day. L. Monkman will be in charge of times/ keeping to the schedule. J. May will be “moulding and shaping”
The budget for the day will be £30 for costume £20 for set. 100 A6 flyers will be printed to advertise it.
4) STaG Ball
The idea of sending out the poster image as an invite to the mailing list was discussed and this needs to be done as soon as possible. Decorations need to be organised soon and so do the awards. Posters haven’t been picked up yet but when they are they will be put in the STaG room for people to collect. Tickets will be sold at Play in a Day and at the Swap shop. They will be £12 advance and £15 on the door.
5) Boal Workshop
So far 15 people are interested in taking part which is great! The venue has been booked but S. MacDonald will double check she has a confirmation from the GUU.
6) Mainstage
1 proposal so far and the director will be invited to the next board meeting to discuss it. The deadline is Friday 13th May and this will be re-advertised in the newsletter.
7) Venues
S. Gregson has contacted the Cottier Theatre and a meeting will take place on Tuesday/Wednesday. He will email the Ramshorn to see what is happening with regards to it closing down. The Arches have also been contacted and they said that they are mainly interested in less mainstream performances (eg New Writing etc).
8 A.O.B.
S. MacDonald loves everyone
S. Gregson asked the board to read the documents he sent out last week.
The STaG library is growing and will be re-advertised.
Board turnover, part 2.
In attendance: S. Gregson, T. Pennock, C. Felstead, D. Hahn, T. Eaton, J. May, F. Bird, A. McKay, D. Keenan, E. Burckhardt, L. Monkman, S. MacDonald, A. Rutherford, T. Pennock, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, Erik Igelstrom, H. Allan
Apologies: I. McArthur, L. Taylor
Agenda
1) A Stone’s Throw Update
2) 5 Minute Theatre Update
3) Play in a Day Update
4) STaG Ball
5) Boal Workshop
6) Mainstage
7) Venues
8) A.O.B.
C. Felstead reminds the board to save everyone’s numbers and encouraged everyone to say something during the meeting.
1) A Stone’s Throw Update
S. MacDonald said they are planning to walk to Edinburgh before the Fringe starts in order to gain some money from sponsors and to raise interest in the piece. The dates for this will be decided when the dates for tech and dress rehearsals are known. She also encouraged the board to like the page on Facebook and follow the updates on Twitter. The swap and shop facebook event has been made and D. Hahn asked people to contribute and leave their contributions in the STaG room. This will take place on the 18th May. The bake sale today raised £54.35.
D. Hahn asked the board to look out for people who may have a flat available for the cast and crew to use in Edinburgh in August.
2) 5 Minute Theatre Update
The STaG room has been booked for auditions and Antoine wants to hold some workshops too but will see how the auditions go first. C. Goldstone is going to shops with some more information about the project to see if a location can be found soon. GUST or CUT need to be contacted soon to ask about filming the performance. A discussion followed about different types of camera that could be used and H. Allan got confused.
Antoine’s idea about repeating the performance for 3 hours was discussed and the board felt it may not be practical as it will be quite an intrusion on the shop we film in. There should be an emphasis on how it is for the NTS and so is a big deal. An advert will go in the newsletter asking for someone who plays an unusual instrument (like a banjo or a didgeridoo) to play music throughout the performance to heighten the sense of movement. Donations of shoes and shoe boxes are needed for the event.
3) Play in a Day Update
A meeting has been held and a schedule for the day has been sent out by email E. Burckhardt has asked for the bar from 7pm and the use of the room from 10am. She will also email the girl who is interested in helping with costume. People are worried there will be a low turn out in terms of audience and people getting involved so we need to advertise it as much as possible. H. Allan has contacted the QMU asking them to help with this. The board came up with some suggestions for characters, scenarios and places to help with the devising of it. D. Hahn, C. Felstead, F. Bird and G. Bennett-Lurie will run games at the beginning of the day. L. Monkman will be in charge of times/ keeping to the schedule. J. May will be “moulding and shaping”
The budget for the day will be £30 for costume £20 for set. 100 A6 flyers will be printed to advertise it.
4) STaG Ball
The idea of sending out the poster image as an invite to the mailing list was discussed and this needs to be done as soon as possible. Decorations need to be organised soon and so do the awards. Posters haven’t been picked up yet but when they are they will be put in the STaG room for people to collect. Tickets will be sold at Play in a Day and at the Swap shop. They will be £12 advance and £15 on the door.
5) Boal Workshop
So far 15 people are interested in taking part which is great! The venue has been booked but S. MacDonald will double check she has a confirmation from the GUU.
6) Mainstage
1 proposal so far and the director will be invited to the next board meeting to discuss it. The deadline is Friday 13th May and this will be re-advertised in the newsletter.
7) Venues
S. Gregson has contacted the Cottier Theatre and a meeting will take place on Tuesday/Wednesday. He will email the Ramshorn to see what is happening with regards to it closing down. The Arches have also been contacted and they said that they are mainly interested in less mainstream performances (eg New Writing etc).
8 A.O.B.
S. MacDonald loves everyone
S. Gregson asked the board to read the documents he sent out last week.
The STaG library is growing and will be re-advertised.
Tuesday, 3 May 2011
Minutes 2nd May 2011
STaG Board Meeting 02/05/2011
Board turnover, part 1.
In attendance: S. Gregson, T. Pennock, C. Felstead, D. Hahn, T. Eaton, L. Taylor, J. May, F. Bird, A. McKay, D. Keenan, E. Burckhardt, L. Monkman, S. MacDonald, A. Rutherford, T. Pennock, Catherine Goldstone, Gillian Bennett-Lurie, Dominic Di Rollo, Isobel McArthur, Erik Igelstrom.
Apologies: H. Allan.
Agenda
1) Introduction, initiation and reflections
2) A Stone’s Throw update
3) STaG Ball update
4) Play in a Day update
5) 5 Minute Theatre update
6) Winter 2011 Mainstage
7) Freshers Week and New Talent Nights
8) STaG Bell
9) Association Status
10) A.O.B.
1) Introductions, initiation and reflections
Outgoing President S. Gregson welcomed both new and old board to the meeting, explains that for the purposes of board turnover, both outgoing and incoming boards are present. Board meetings are every Monday at 5.30, in the STaG room and last roughly one and a half hours. S. Gregson then asked for the outgoing board to introduce themselves and pass on one piece of advice to the incoming board. These were:
S Gregson: Get involved with as much as you can!
C. Felstead: wants to see an amazing Freshers’ week.
T. Pennock: stresses the need for good communication and staying on top of things.
S. McDonald: wants to see STaG making links with other companies, communities and past members (ie. Herself). STaG to exist in the ‘wider theatre world’.
L. Monkman: desperate for STaGs on Tour.
A. McKay: please listen to one another.
T. Eaton: wants to see more publicity, more community work and more FUN.
D. Hahn: wants to see STaG’s continual growth, both in people and scope, but one that will accept her back next year!
L. Taylor: STaG should become a social hub.
A. Rutherford: continue the great FoundSpaces projects.
J. May: wants the board to learn from mistakes and distribute the work load effectively; also board family: ‘I wish I could bake a cake filled with rainbows and smiles and everyone would eat and be happy...’
F. Bird: hopes everyone in STaG continues to have a great time and to keep in mind that bringing people out of their shells is also a job of STaG’s.
D. Keenan: wants to see an absolutely massive Freshers’, and for board work not to be looked at as a chore.
Emails addresses and phone numbers were then taken by incoming President C. Felstead, and the board congratulated S. McDonald and J. May for their hosting of the elections.
2) A Stone’s Throw Update
S. McDonald updates that there is ‘not a lot’ to update. D. Hahn briefly outlines the upcoming fundraiser and S. McDonald asks for the support of the new board. The date for the fundraiser is set as Wednesday the 18th May, with D. Hahn creating a Facebook event and E. Burckhardt as general overseer. D. Hahn has been made co-production manager of A Stone’s Throw and an email have been received from Zoo Venues (detailing a weekly karaoke!)
3) STaG Ball Update
F. Bird says that cyber-meetings will be held for the next week or so as exams are very stressful. Awards, both joke and real, need to be finalised as soon as possible and the membership need to be informed about and encouraged to exercise their right to vote… Confirmation from ceilidh band received, but F. Bird says they have not finalised at what time they’ll be playing. F. Bird to look into the P.A. system and the charge for it. E. Burckhardt suggests selling tickets prior to the Ball. The board decides that tickets will be sold at Play in a Day, the A Stone’s Throw fundraiser and by board meetings in the run up to the ball at a reduced cost of £12. The figure of £15 is still applicable for tickets bought on the door. T. Pennock stresses vigilance in money/ticket keeping. A. Rutherford volunteers to make/design tickets.
4) Play in a Day
L. Taylor has been forced to abdicate her role as organiser; reassigned to D. Keenan and E. Burckhardt. There will be a committee meeting for Play in a Day on Friday 6th May at 5pm in the STaG Room. All available board members are encouraged to attend. L. Monkman & E. Igelstrom will inform membership via. newsletter about the desire for ‘stuff’ (construction cardboard, string, material etc. and props). A. McKay unveils posters which are to be placed around campus, this week by old board, new board next week, remembering not to post in Library or SRC building sans stamp. Play in a Day is Sunday 15th May from 9.30 am.
5) 5 Minute Theatre
Director A. Cordier may have confirmed a location but no one is sure. There is much debate about shoes. I. McArthur and C. Goldstone volunteer as Stage Manager and Production Manager for said shoe-show. A designer is to be found, and an eye is to be kept on the realisation of the term ‘movement’.
6) Winter 2011 Mainstage
Application deadline is Friday 13th May, with the weekend given to the board to read the proposals before discussion the next week. Board members are to encourage any applicants. S. Gregson (straddling the role of President and Venues Manger) will re-contact both the Cottiers Theatre and The Arches re: performances late November. The James Arnott and Ramshorn Theatre are both still options
7) Freshers’ Week and New Talent Nights
S. Gregson notifies the board that they should start thinking about both Freshers’ Week and New Talent Nights. Much to E. Burckhardt’s dismay, a discussion does not follow.
8) STaG Bell
Post-meeting-ously J. May adds that both Play.com and Amazon.co.uk have cracking wireless doorbells for £8 and up. The reviews of even these cheap ones are very strong, and to avoid eternal damnation from the “mature” students, a bell should be invested in as soon as possible.
9) Association Status
S. McDonald reports back that becoming an association, even if available to STaG, is not something she feels the society would particularly benefit from at this point in time.
10) A.O.B.
Of course, S. McDonald takes the chair.
i) Archive; S. McDonald stresses the importance and amazingness of the archive. This must be continued once S. McDonald herself is archived. S. McDonald will forward amazing email with document of the committee’s findings thus far.
ii) S. McDonald believes that the society should push for greater subsidising from both the University and potentially past, ‘famous’ members.
iii) S. McDonald mentions that V. Beesley, an ex-STaG member, wishes to use the STaG Room as a rehearsal space over the summer in return for a free workshop. C. Felstead clarifies that A Stone’s Throw rehearsals would take precedence, and that Makeshift Broadcast, a theatre company created by ex-STaG members have also expressed interest in utilising the space over summer.
iv) S. McDonald will soon confirm the location of her Augusto Boal workshop. S. McDonald dislikes central room bookings.
D. Hahn also raises the issue of R.O.N (Re-open Nominations). In future, STaG must take care to ensure that the membership can feel the use of R.O.N. is open, accepted and not to be frowned upon. This would mean taking the issue a little more seriously. J. May agrees, but asserts that the membership did exercise this right this year, so hopefully we’re not off to a bad start!
Board turnover, part 1.
In attendance: S. Gregson, T. Pennock, C. Felstead, D. Hahn, T. Eaton, L. Taylor, J. May, F. Bird, A. McKay, D. Keenan, E. Burckhardt, L. Monkman, S. MacDonald, A. Rutherford, T. Pennock, Catherine Goldstone, Gillian Bennett-Lurie, Dominic Di Rollo, Isobel McArthur, Erik Igelstrom.
Apologies: H. Allan.
Agenda
1) Introduction, initiation and reflections
2) A Stone’s Throw update
3) STaG Ball update
4) Play in a Day update
5) 5 Minute Theatre update
6) Winter 2011 Mainstage
7) Freshers Week and New Talent Nights
8) STaG Bell
9) Association Status
10) A.O.B.
1) Introductions, initiation and reflections
Outgoing President S. Gregson welcomed both new and old board to the meeting, explains that for the purposes of board turnover, both outgoing and incoming boards are present. Board meetings are every Monday at 5.30, in the STaG room and last roughly one and a half hours. S. Gregson then asked for the outgoing board to introduce themselves and pass on one piece of advice to the incoming board. These were:
S Gregson: Get involved with as much as you can!
C. Felstead: wants to see an amazing Freshers’ week.
T. Pennock: stresses the need for good communication and staying on top of things.
S. McDonald: wants to see STaG making links with other companies, communities and past members (ie. Herself). STaG to exist in the ‘wider theatre world’.
L. Monkman: desperate for STaGs on Tour.
A. McKay: please listen to one another.
T. Eaton: wants to see more publicity, more community work and more FUN.
D. Hahn: wants to see STaG’s continual growth, both in people and scope, but one that will accept her back next year!
L. Taylor: STaG should become a social hub.
A. Rutherford: continue the great FoundSpaces projects.
J. May: wants the board to learn from mistakes and distribute the work load effectively; also board family: ‘I wish I could bake a cake filled with rainbows and smiles and everyone would eat and be happy...’
F. Bird: hopes everyone in STaG continues to have a great time and to keep in mind that bringing people out of their shells is also a job of STaG’s.
D. Keenan: wants to see an absolutely massive Freshers’, and for board work not to be looked at as a chore.
Emails addresses and phone numbers were then taken by incoming President C. Felstead, and the board congratulated S. McDonald and J. May for their hosting of the elections.
2) A Stone’s Throw Update
S. McDonald updates that there is ‘not a lot’ to update. D. Hahn briefly outlines the upcoming fundraiser and S. McDonald asks for the support of the new board. The date for the fundraiser is set as Wednesday the 18th May, with D. Hahn creating a Facebook event and E. Burckhardt as general overseer. D. Hahn has been made co-production manager of A Stone’s Throw and an email have been received from Zoo Venues (detailing a weekly karaoke!)
3) STaG Ball Update
F. Bird says that cyber-meetings will be held for the next week or so as exams are very stressful. Awards, both joke and real, need to be finalised as soon as possible and the membership need to be informed about and encouraged to exercise their right to vote… Confirmation from ceilidh band received, but F. Bird says they have not finalised at what time they’ll be playing. F. Bird to look into the P.A. system and the charge for it. E. Burckhardt suggests selling tickets prior to the Ball. The board decides that tickets will be sold at Play in a Day, the A Stone’s Throw fundraiser and by board meetings in the run up to the ball at a reduced cost of £12. The figure of £15 is still applicable for tickets bought on the door. T. Pennock stresses vigilance in money/ticket keeping. A. Rutherford volunteers to make/design tickets.
4) Play in a Day
L. Taylor has been forced to abdicate her role as organiser; reassigned to D. Keenan and E. Burckhardt. There will be a committee meeting for Play in a Day on Friday 6th May at 5pm in the STaG Room. All available board members are encouraged to attend. L. Monkman & E. Igelstrom will inform membership via. newsletter about the desire for ‘stuff’ (construction cardboard, string, material etc. and props). A. McKay unveils posters which are to be placed around campus, this week by old board, new board next week, remembering not to post in Library or SRC building sans stamp. Play in a Day is Sunday 15th May from 9.30 am.
5) 5 Minute Theatre
Director A. Cordier may have confirmed a location but no one is sure. There is much debate about shoes. I. McArthur and C. Goldstone volunteer as Stage Manager and Production Manager for said shoe-show. A designer is to be found, and an eye is to be kept on the realisation of the term ‘movement’.
6) Winter 2011 Mainstage
Application deadline is Friday 13th May, with the weekend given to the board to read the proposals before discussion the next week. Board members are to encourage any applicants. S. Gregson (straddling the role of President and Venues Manger) will re-contact both the Cottiers Theatre and The Arches re: performances late November. The James Arnott and Ramshorn Theatre are both still options
7) Freshers’ Week and New Talent Nights
S. Gregson notifies the board that they should start thinking about both Freshers’ Week and New Talent Nights. Much to E. Burckhardt’s dismay, a discussion does not follow.
8) STaG Bell
Post-meeting-ously J. May adds that both Play.com and Amazon.co.uk have cracking wireless doorbells for £8 and up. The reviews of even these cheap ones are very strong, and to avoid eternal damnation from the “mature” students, a bell should be invested in as soon as possible.
9) Association Status
S. McDonald reports back that becoming an association, even if available to STaG, is not something she feels the society would particularly benefit from at this point in time.
10) A.O.B.
Of course, S. McDonald takes the chair.
i) Archive; S. McDonald stresses the importance and amazingness of the archive. This must be continued once S. McDonald herself is archived. S. McDonald will forward amazing email with document of the committee’s findings thus far.
ii) S. McDonald believes that the society should push for greater subsidising from both the University and potentially past, ‘famous’ members.
iii) S. McDonald mentions that V. Beesley, an ex-STaG member, wishes to use the STaG Room as a rehearsal space over the summer in return for a free workshop. C. Felstead clarifies that A Stone’s Throw rehearsals would take precedence, and that Makeshift Broadcast, a theatre company created by ex-STaG members have also expressed interest in utilising the space over summer.
iv) S. McDonald will soon confirm the location of her Augusto Boal workshop. S. McDonald dislikes central room bookings.
D. Hahn also raises the issue of R.O.N (Re-open Nominations). In future, STaG must take care to ensure that the membership can feel the use of R.O.N. is open, accepted and not to be frowned upon. This would mean taking the issue a little more seriously. J. May agrees, but asserts that the membership did exercise this right this year, so hopefully we’re not off to a bad start!
Monday, 2 May 2011
Minutes 25th April 2011
Board Meeting (in Sarah MacDonald Easter style!)
25th April 2011
So it’s Easter Monday but it’s certainly not a holiday for the STaG Board. Oh no. Without a crumb of chocolate (but unfortunately with a mentioning of the imminent Royal Wedding from Emily) in sight they fought their way through a cute chicken-roasted minutes laid fresh by Samuel Gregson. Ew. Missing the egg-strordinary meeting were Deborah Hahn, Harriet Allan and John May. In attendance were Samuel Egg Gregson, Sarah MacDonald (with the blessings of Ronald McDonald despite being needed to rear the chicks), Tom Pennock (counting peacocks), Lisa Taylor (for all your chicken fitted goods), Cerne Felstead (chicken instead), Lucy Monkman (no egg man), Emily Burckhardt (Royal wedding chick), Aileen McKay (MCCOOOOOOO), Flora Bird (cheep cheep *falls down a lift*), Tom Eaton (all gone!), Aidan Rutherford (can afford all chicks), Donal Keenan (keen chick)
1. A Stone’s Throw.
Had a very productive meeting today where we discussed fundraising and publicity ideas. Work will begin fundraising in the next few weeks. So stay tuned. We now have a twitter (follow stagstonesthrow.) Yes. We also have a website but as that needs updating we will keep it a wee secret egg for now. We had a budget meeting on Sunday which was good and we now know that we have to work very hard to make money (and ask very rich people for it in these hard times).
2. STaG Ball
Coming soon. Poster is complete and looks real fly. Getting sent off to the Print Shop soon. THIS THURSDAY at 630pm there will be a meeting to discuss the ball IN THE STAG ROOM (another meeting will be held at the earlier time of 10am if people cannot make the later one)
3. Mainstage
No one has proposed so far BUT it will be plugged at the elections and then an events page will be sent out on facebook NEXT WEEK. Sam is trying to hunt down the man at Cottiers and hopefully next week he will be presented to us.
4. Elections
This is when the meeting got really exciting. The exec is now closed (oooooo) and all positions so far have been filled with lots of spicey competition. BUT STILL KEEP PLUGGING people to go up for positions. It was decided that Sarah will host the event as it is her last ever elections (sob, she will be missed.) and she is in the process of selecting a co-host who will make her look even better looking.
We voted to have TWO ord board positions. This is good.
We had a long argument about STV (Single transferable vote) inspired by the recent election fever (the real elections). We have voted yes to this and anyone who is confused please feel free to contact Tom Pennock. It is very fair and only used when electing the ord board members (there are two). Sarah and the co-host will count all of the votes apart from the ord board where Tom and Sam who are specially trained in STV will take over.
The bar needs stocked and goods bought for the BBQ so Flora and Lisa will be buying stuff on Thursday.
Every board member must wear their STaG t-shit to the elections/BBQ.
5. Play in a Day
17 people clicked attending on facebook, which is great and we agreed that the event is to go ahead. There will be a sub-committee forming to organise the day (this will happen in the next week). Lisa suggested that we contact ex-members of STaG who will lend their skills to the workshop (Philippa, Katherine etc will be contacted in the next few days.) This is great as it really showing us trying to engage with the professional/upcoming world of theatre and create relationships with wider arts community.
6. 5 minute theatre
We’ve agreed the quality must be really excellent and so it is thought that a small committee must be formed (with a production manager and stage manager so as to keep a strong reign upon the project). This team should be made up of board members so to keep the board update and hopefully minimising mis-communication/project neglect. People should email there interest (round the whole board) this week.
Also Emily is visiting the shoe shop round the corner from the Primary and will (wearing a suit) try and get us access to their store to film.
We were discussing who we will get to film the piece and Sam is contacting someone who is really excellent at this sort of thing.
7. Meal
This is happening on the 18th of May. Details tbc. Since some cannot make it there will be a second (better) event on the day after the STaG Ball.
8. AOB
Sarah MacDonald will be holding an Augusto Boal/forum theatre workshop on Sunday the 22nd of May (tbc). African Health Care Project will be invited to attend this as Sarah is working with them and trying to incorporate Boal’s techniques into their work.
Love you all more than chocolate eggs.
25th April 2011
So it’s Easter Monday but it’s certainly not a holiday for the STaG Board. Oh no. Without a crumb of chocolate (but unfortunately with a mentioning of the imminent Royal Wedding from Emily) in sight they fought their way through a cute chicken-roasted minutes laid fresh by Samuel Gregson. Ew. Missing the egg-strordinary meeting were Deborah Hahn, Harriet Allan and John May. In attendance were Samuel Egg Gregson, Sarah MacDonald (with the blessings of Ronald McDonald despite being needed to rear the chicks), Tom Pennock (counting peacocks), Lisa Taylor (for all your chicken fitted goods), Cerne Felstead (chicken instead), Lucy Monkman (no egg man), Emily Burckhardt (Royal wedding chick), Aileen McKay (MCCOOOOOOO), Flora Bird (cheep cheep *falls down a lift*), Tom Eaton (all gone!), Aidan Rutherford (can afford all chicks), Donal Keenan (keen chick)
1. A Stone’s Throw.
Had a very productive meeting today where we discussed fundraising and publicity ideas. Work will begin fundraising in the next few weeks. So stay tuned. We now have a twitter (follow stagstonesthrow.) Yes. We also have a website but as that needs updating we will keep it a wee secret egg for now. We had a budget meeting on Sunday which was good and we now know that we have to work very hard to make money (and ask very rich people for it in these hard times).
2. STaG Ball
Coming soon. Poster is complete and looks real fly. Getting sent off to the Print Shop soon. THIS THURSDAY at 630pm there will be a meeting to discuss the ball IN THE STAG ROOM (another meeting will be held at the earlier time of 10am if people cannot make the later one)
3. Mainstage
No one has proposed so far BUT it will be plugged at the elections and then an events page will be sent out on facebook NEXT WEEK. Sam is trying to hunt down the man at Cottiers and hopefully next week he will be presented to us.
4. Elections
This is when the meeting got really exciting. The exec is now closed (oooooo) and all positions so far have been filled with lots of spicey competition. BUT STILL KEEP PLUGGING people to go up for positions. It was decided that Sarah will host the event as it is her last ever elections (sob, she will be missed.) and she is in the process of selecting a co-host who will make her look even better looking.
We voted to have TWO ord board positions. This is good.
We had a long argument about STV (Single transferable vote) inspired by the recent election fever (the real elections). We have voted yes to this and anyone who is confused please feel free to contact Tom Pennock. It is very fair and only used when electing the ord board members (there are two). Sarah and the co-host will count all of the votes apart from the ord board where Tom and Sam who are specially trained in STV will take over.
The bar needs stocked and goods bought for the BBQ so Flora and Lisa will be buying stuff on Thursday.
Every board member must wear their STaG t-shit to the elections/BBQ.
5. Play in a Day
17 people clicked attending on facebook, which is great and we agreed that the event is to go ahead. There will be a sub-committee forming to organise the day (this will happen in the next week). Lisa suggested that we contact ex-members of STaG who will lend their skills to the workshop (Philippa, Katherine etc will be contacted in the next few days.) This is great as it really showing us trying to engage with the professional/upcoming world of theatre and create relationships with wider arts community.
6. 5 minute theatre
We’ve agreed the quality must be really excellent and so it is thought that a small committee must be formed (with a production manager and stage manager so as to keep a strong reign upon the project). This team should be made up of board members so to keep the board update and hopefully minimising mis-communication/project neglect. People should email there interest (round the whole board) this week.
Also Emily is visiting the shoe shop round the corner from the Primary and will (wearing a suit) try and get us access to their store to film.
We were discussing who we will get to film the piece and Sam is contacting someone who is really excellent at this sort of thing.
7. Meal
This is happening on the 18th of May. Details tbc. Since some cannot make it there will be a second (better) event on the day after the STaG Ball.
8. AOB
Sarah MacDonald will be holding an Augusto Boal/forum theatre workshop on Sunday the 22nd of May (tbc). African Health Care Project will be invited to attend this as Sarah is working with them and trying to incorporate Boal’s techniques into their work.
Love you all more than chocolate eggs.
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