Minutes 25th April 2011

Board Meeting (in Sarah MacDonald Easter style!)

25th April 2011
So it’s Easter Monday but it’s certainly not a holiday for the STaG Board. Oh no. Without a crumb of chocolate (but unfortunately with a mentioning of the imminent Royal Wedding from Emily) in sight they fought their way through a cute chicken-roasted minutes laid fresh by Samuel Gregson. Ew. Missing the egg-strordinary meeting were Deborah Hahn, Harriet Allan and John May. In attendance were Samuel Egg Gregson, Sarah MacDonald (with the blessings of Ronald McDonald despite being needed to rear the chicks), Tom Pennock (counting peacocks), Lisa Taylor (for all your chicken fitted goods), Cerne Felstead (chicken instead), Lucy Monkman (no egg man), Emily Burckhardt (Royal wedding chick), Aileen McKay (MCCOOOOOOO), Flora Bird (cheep cheep *falls down a lift*), Tom Eaton (all gone!), Aidan Rutherford (can afford all chicks), Donal Keenan (keen chick)
1. A Stone’s Throw.
Had a very productive meeting today where we discussed fundraising and publicity ideas. Work will begin fundraising in the next few weeks. So stay tuned. We now have a twitter (follow stagstonesthrow.) Yes. We also have a website but as that needs updating we will keep it a wee secret egg for now. We had a budget meeting on Sunday which was good and we now know that we have to work very hard to make money (and ask very rich people for it in these hard times).
2. STaG Ball
Coming soon. Poster is complete and looks real fly. Getting sent off to the Print Shop soon. THIS THURSDAY at 630pm there will be a meeting to discuss the ball IN THE STAG ROOM (another meeting will be held at the earlier time of 10am if people cannot make the later one)
3. Mainstage
No one has proposed so far BUT it will be plugged at the elections and then an events page will be sent out on facebook NEXT WEEK. Sam is trying to hunt down the man at Cottiers and hopefully next week he will be presented to us.
4. Elections
This is when the meeting got really exciting. The exec is now closed (oooooo) and all positions so far have been filled with lots of spicey competition. BUT STILL KEEP PLUGGING people to go up for positions. It was decided that Sarah will host the event as it is her last ever elections (sob, she will be missed.) and she is in the process of selecting a co-host who will make her look even better looking.
We voted to have TWO ord board positions. This is good.
We had a long argument about STV (Single transferable vote) inspired by the recent election fever (the real elections). We have voted yes to this and anyone who is confused please feel free to contact Tom Pennock. It is very fair and only used when electing the ord board members (there are two). Sarah and the co-host will count all of the votes apart from the ord board where Tom and Sam who are specially trained in STV will take over.
The bar needs stocked and goods bought for the BBQ so Flora and Lisa will be buying stuff on Thursday.
Every board member must wear their STaG t-shit to the elections/BBQ.
5. Play in a Day
17 people clicked attending on facebook, which is great and we agreed that the event is to go ahead. There will be a sub-committee forming to organise the day (this will happen in the next week). Lisa suggested that we contact ex-members of STaG who will lend their skills to the workshop (Philippa, Katherine etc will be contacted in the next few days.) This is great as it really showing us trying to engage with the professional/upcoming world of theatre and create relationships with wider arts community.
6. 5 minute theatre
We’ve agreed the quality must be really excellent and so it is thought that a small committee must be formed (with a production manager and stage manager so as to keep a strong reign upon the project). This team should be made up of board members so to keep the board update and hopefully minimising mis-communication/project neglect. People should email there interest (round the whole board) this week.
Also Emily is visiting the shoe shop round the corner from the Primary and will (wearing a suit) try and get us access to their store to film.
We were discussing who we will get to film the piece and Sam is contacting someone who is really excellent at this sort of thing.
7. Meal
This is happening on the 18th of May. Details tbc. Since some cannot make it there will be a second (better) event on the day after the STaG Ball.
8. AOB
Sarah MacDonald will be holding an Augusto Boal/forum theatre workshop on Sunday the 22nd of May (tbc). African Health Care Project will be invited to attend this as Sarah is working with them and trying to incorporate Boal’s techniques into their work.

Love you all more than chocolate eggs.