Minutes 9th May 2011

STaG Board Meeting 09/05/2011
Board turnover, part 2.
In attendance: S. Gregson, T. Pennock, C. Felstead, D. Hahn, T. Eaton, J. May, F. Bird, A. McKay, D. Keenan, E. Burckhardt, L. Monkman, S. MacDonald, A. Rutherford, T. Pennock, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, Erik Igelstrom, H. Allan

Apologies: I. McArthur, L. Taylor

Agenda

1) A Stone’s Throw Update
2) 5 Minute Theatre Update
3) Play in a Day Update
4) STaG Ball
5) Boal Workshop
6) Mainstage
7) Venues
8) A.O.B.

C. Felstead reminds the board to save everyone’s numbers and encouraged everyone to say something during the meeting.

1) A Stone’s Throw Update
S. MacDonald said they are planning to walk to Edinburgh before the Fringe starts in order to gain some money from sponsors and to raise interest in the piece. The dates for this will be decided when the dates for tech and dress rehearsals are known. She also encouraged the board to like the page on Facebook and follow the updates on Twitter. The swap and shop facebook event has been made and D. Hahn asked people to contribute and leave their contributions in the STaG room. This will take place on the 18th May. The bake sale today raised £54.35.
D. Hahn asked the board to look out for people who may have a flat available for the cast and crew to use in Edinburgh in August.

2) 5 Minute Theatre Update
The STaG room has been booked for auditions and Antoine wants to hold some workshops too but will see how the auditions go first. C. Goldstone is going to shops with some more information about the project to see if a location can be found soon. GUST or CUT need to be contacted soon to ask about filming the performance. A discussion followed about different types of camera that could be used and H. Allan got confused.
Antoine’s idea about repeating the performance for 3 hours was discussed and the board felt it may not be practical as it will be quite an intrusion on the shop we film in. There should be an emphasis on how it is for the NTS and so is a big deal. An advert will go in the newsletter asking for someone who plays an unusual instrument (like a banjo or a didgeridoo) to play music throughout the performance to heighten the sense of movement. Donations of shoes and shoe boxes are needed for the event.

3) Play in a Day Update
A meeting has been held and a schedule for the day has been sent out by email E. Burckhardt has asked for the bar from 7pm and the use of the room from 10am. She will also email the girl who is interested in helping with costume. People are worried there will be a low turn out in terms of audience and people getting involved so we need to advertise it as much as possible. H. Allan has contacted the QMU asking them to help with this. The board came up with some suggestions for characters, scenarios and places to help with the devising of it. D. Hahn, C. Felstead, F. Bird and G. Bennett-Lurie will run games at the beginning of the day. L. Monkman will be in charge of times/ keeping to the schedule. J. May will be “moulding and shaping”
The budget for the day will be £30 for costume £20 for set. 100 A6 flyers will be printed to advertise it.

4) STaG Ball
The idea of sending out the poster image as an invite to the mailing list was discussed and this needs to be done as soon as possible. Decorations need to be organised soon and so do the awards. Posters haven’t been picked up yet but when they are they will be put in the STaG room for people to collect. Tickets will be sold at Play in a Day and at the Swap shop. They will be £12 advance and £15 on the door.

5) Boal Workshop
So far 15 people are interested in taking part which is great! The venue has been booked but S. MacDonald will double check she has a confirmation from the GUU.

6) Mainstage
1 proposal so far and the director will be invited to the next board meeting to discuss it. The deadline is Friday 13th May and this will be re-advertised in the newsletter.

7) Venues
S. Gregson has contacted the Cottier Theatre and a meeting will take place on Tuesday/Wednesday. He will email the Ramshorn to see what is happening with regards to it closing down. The Arches have also been contacted and they said that they are mainly interested in less mainstream performances (eg New Writing etc).

8 A.O.B.
S. MacDonald loves everyone
S. Gregson asked the board to read the documents he sent out last week.
The STaG library is growing and will be re-advertised.