Minutes 21st May 2011

STaG Board Meeting 21/05/2011

In attendance: S. Gregson, C. Felstead, D. Keenan, L. Monkman, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, Erik Igelstrom, H. Allan

Apologies: I. McArthur, L. Taylor, T. Pennock

Agenda

1) Mainstage
2) Venues
3) 5 Minute Theatre
4) A Stone’s Throw
5) STaG Ball
6) Fresher’s Week
7) New Talent
8) A.O.B.

Some tickets for the ball were sold.

1) Mainstage
The feedback has been returned and a meeting with Sophie was held. L. Monkman talked her through the board’s concerns and said more detail in her proposal would be useful in future. The board wondered whether the proposal form needs revised in order to make it clearer what is wanted. The website will make the proposal section clearer. G. Bennett-Lurie will send the director’s pack onto Josh and ask if he has any questions. He needs to start thinking about fundraising, publicity etc.

2) Venues
No meeting has been held at Cottier’s yet but one will be arranged soon. S. Gregson will also email the G12 and The Ramshorn and perhaps the theatre L. Taylor has mentioned. A bigger venue could be useful for a Shakespeare play.

3) 5 Minute Theatre
The audition turn out was ok, it was fun but people felt maybe the auditionees were there for fun rather than to be involved. There will be more on the 22nd and a facebook message will advertise this. GUST have confirmed they can film it. A poster has been designed but maybe isn’t necessary for publicity due to the small audience. It could go up in the shop to advertise STaG. It could also have information about where to watch the performance and have STaG, GUST and the shop logo on it. The idea of miming shoes will be discussed.

4) A Stone’s Throw
The swap shop went well and £147.67 was made meaning we are almost halfway to our £500 target. The cast are still looking for a flat to stay in. Rehearsals will start soon.

5) STaG Ball
The board will meet at 2pm to help decorate the STaG room. They will meet at 8am on the 24th to clean up. Food will be made on Monday before 2pm. F. Bird has not yet confirmed where food will be bought so C. Felstead suggested meeting at 3pm at Lidl on the 22nd. The poster has not been collected yet so when they are it was suggested they could be made into bunting. D. Keenan, A. Rutherford and C. Goldstone will go to collect them on Monday. Awards will be made tomorrow and Monday, and the deadline for voting will be Sunday at 5pm. H. Allan will look for a photographer.

6) Fresher’s Week
D. Keenan has received a few emails regarding helping at Freshers week. S. Gregson outlined past fresher’s ideas and emphasised the need to be friendly and social not just focused on doing plays. D. Keenan wants to brainstorm ideas people may have. L. Monkman suggested a theme that links in with events later in the year. A performance shouldn’t be rejected but a good venue and performance is necessary.
Definites are: BBQ, workshops, games, QMU fresher’s event, cocktails, fresher’s stall, membership cards, quiz, shifty STaG bear-hunt, greater presence on campus
We could help freshers move into the less popular halls eg Caincross. Special fresher’s posters would be good and the idea of origami flyers were discussed. Having a presence at other uni campuses would help to advertise the welcoming nature of STaG.

7) New Talent
S. Gregson outlined what has been done in the past. It is important to remember there will be a large amount of people auditioning so plays need a large cast so everyone can be involved. Directors need to be good and friendly. A unanimous vote ruled out 1 play 1 cast as it is too difficult and a large chorus will be needed. Small sketches wouldn’t be good either as it rules out social opportunities. A well-known play would attract a large audience.
Possible plays suggested were: Animal Farm, Charlie and the Chocolate Factory, Wizard of Oz, The Crucible, Wind in the Willows, Lord of the Rings, Lion the With and the Wardrobe, Fantastic Mr Fox
A Roald Dahl theme was suggested. Multiple plays brings up issues with finding good directors.
The format is undecided but leaning towards doing 2,3 or 4 plays. The play has not yet been decided either but the board is encouraged to think about it for the next meeting.

8 A.O.B.
The next board meeting will be at 5.30pm on Tuesday 31st May.