STaG Board Meeting 14/11/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, W. Foote
Apologies: L. Monkman, L. Taylor, H. Bolwell, D. Di Rollo, A. Rutherford, C. Goldstone, D. Keenan
Also in attendance: James Yates
Agenda
1) Closer Post Mortem
2) STaG Nights
3) Much Ado
4) Financial Secretary Position
5) New Works
6) Posters for other unis
7) Mainstage
8) Hoodies
9) AOB
1) Closer Post Mortem
The anonymous feedback received was all very positive and people were impressed with the standard of the performance. (Cue applause from the board!) J. Yates thought it went well as did S. Gregson however he would have liked more time to get it ready and wondered if this could be possible in future. The STaG room was thought to be good as a space however obviously, play choice is limited because of the restrictions of the room. It was discussed that at auditions it should be made clear whether people may have to act in situations they are uncomfortable with – eg kissing/undressing – however nobody in the performance was bothered by their roles. J. Yates appreciated the director’s pack and suggested that help for writing the newsletter blurb could be added.
The role of board rep was felt to be a bit lacking because there was some confusion as S. Gregson is also on the board however the board discussed the importance of having a neutral presence that actors/tech can go to if they have a problem. Both S. Gregson and Y. Yates were disappointed with a low audition turnout however it was suggested this could have been due to the close proximity of STaG Nights auditions. It must also be emphasised that people should only commit to what they can manage as there was a drop out quite late on. A general 2 plays at a time rule should be enforced to help combat dropouts.
There were some noise/painting issues with the MSA and in future the door should be kept closed to minimise noise and the fire exit and both windows should be opened to let the fumes out. They MUST be closed afterwards though!
There is an estimated profit of £110.
2) STaG Nights
The door rota should be sorted by now and people have been told their days. The money-box will be swapped about between people on the door for that night they will also take responsibility for counting the takings and keeping the float. It looks as though it may sell out quite fast. No venue has been confirmed for an aftershow yet but it could be at T. Pennock and E. Igelstrom’s flat. Another possible venue is the STaG room in which case the bar will need stocked. All the flyers have been handed out and the posters are going up. I. McArthur thanked those who had done this already. Memberising is in progress. The SRC grant was never chased up but T. Pennock said due to the huge amount of fundraising it is not vital we have it.
3) Much Ado
G. Bennett-Lurie went to a rehearsal and said it is going well and the atmosphere is really positive. The social opportunites are good as well and the cast is socialising well. Aileen is sorting props and anything they do not have by Tuesday will be advertised in the newsletter. Set is coming along although some of it will need rebuilt due to safety concerns so help will be drafted in. So far £34.50 has been spent. Josh needs 4 blackout sheets but G. Bennett-Lurie will ask L. Taylor if the space has any we can use but if not what STaG has should be fine. Music will be ready by Saturday. Josh will be spoken to about communication with his team – especially Aileen as she has expressed frustration at not knowing all that is going on. The fundraiser is on the 25th November and is casino themed. People will pay £3 which will be exchanged for chips to play with in games. The poster is nearly finished there are just some formatting issues that need addressed.
4) Financial Secretary Position
T. Pennock announced his resignation from the board to great dismay from the rest of the board who all expressed how much they will miss him and his hatred of fun. However, the position needs to be advertised in the newsletter. STaG will meet the people who apply on the 5th December so the deadline for applications will be the 2nd December. T. Pennock will write the blurb highlighting the general board role as well as the specifics of the position.
5) New Works
L. Taylor has many leads for judges and is emailing them all.
6) Posters for other unis
They have been printed and will go up soon.
7) Mainstage
S. Gregson was reminded by C. Felstead that he needs to contact venues to discuss costs etc. There are no proposals yet.
8) Hoodies
C. Felstead suggested bringing them back to which most of the board was in agreement. W. Foote will look into cost and styles however they should be black with orange logos as an orange hoody is not what anybody wants to wear…
9) AOB
There is a font issue on the website – A. Rutherford will be asked to have a look.
A leaving do for T. Pennock should be arranged
Tuesday, 15 November 2011
Tuesday, 8 November 2011
Minutes 7th November 2011
Minutes 07/11/2011
In attendance: H. Allan, H. Bolwell, L. Taylor, C. Felstead, S. Gregson, T. Pennock, E. Igelstrom, L. Monkman, I. McArthur, W. Foote, A. Rutherford, C. Goldstone
Apologies: G. Bennet-Lurie, D. Keenan
Agenda
1) Much Ado
2) Closer
3) STaG Nights
4) Other Unis poster
5) Social
6) New Works
7) Board Trip
8) STaG Studio
9) AOB
1) Much Ado
Poster design has been passed back and forth a few times and looks as though it is nearly finished. The set building is going well and Josh is pleased with it. Ideas for a fundraiser are being talked about and the board will be updated. STaG will handle the bookings and box office rather than the venue doing it.
2) Closer
Posters have been finished and printed. Actors are nearly off script, C. Felstead expressed the need for this to happen asap! L. Taylor and H. Allan will be on the door on Wednesday and T. Pennock and C. Goldstone will do it on Thursday. Tech and dress will be Wednesday during the day. So far £40 of the budget has been spent
3) STaG Nights
The launch party went well and raised £171.99. T. Pennock and L. Monkman are still chasing up the SRC grant and will speak to them on Tuesday. Postering should be done asap - a rota is being emailed out and posters are available for collection from the STaG room. A flyering doodle will be sent out and the board should fill it in. Night reps are going to rehearsals to time the shows. L. Monkman will book a van to move props etc. Music is going well even though a singer has dropped out.
4) Other Uni posters
Not printed but will be probably by Tuesday.
5) Social
The stand costs £2 and it is possible to reserve tickets online or get them on the door. The board discussed a pantomime as a christmas-style theatre trip.
6) New Works
L. Taylor has a few ideas for judges in mind. She is emailing people asking if they would be interested. The proposal form is a work in progress.
7) Board Trip
Ice skating on the 26th and then dinner at Stereo. G. Bennett-Lurie will book a table.
8) STaG Studio
L. Taylor looked into scaffolding but was a bit overwhelmed at all the types on offer. A. Rutherford will have a look. I. McArthur will send information on grants to the board who should look through them. C. Felstead suggested that this year's board gets the ball rolling for next year's.
9) AOB
S. Gregson spoke to the gate about the keys and was told to speak to estates and buildings - he will do this and find out how much another key will cost.
The archive committee should be formed (as it is in the constitution). D. Di Rollo will head it and look for interest in joining.
C. Felstead will send out a doodle for an exec meeting.
In attendance: H. Allan, H. Bolwell, L. Taylor, C. Felstead, S. Gregson, T. Pennock, E. Igelstrom, L. Monkman, I. McArthur, W. Foote, A. Rutherford, C. Goldstone
Apologies: G. Bennet-Lurie, D. Keenan
Agenda
1) Much Ado
2) Closer
3) STaG Nights
4) Other Unis poster
5) Social
6) New Works
7) Board Trip
8) STaG Studio
9) AOB
1) Much Ado
Poster design has been passed back and forth a few times and looks as though it is nearly finished. The set building is going well and Josh is pleased with it. Ideas for a fundraiser are being talked about and the board will be updated. STaG will handle the bookings and box office rather than the venue doing it.
2) Closer
Posters have been finished and printed. Actors are nearly off script, C. Felstead expressed the need for this to happen asap! L. Taylor and H. Allan will be on the door on Wednesday and T. Pennock and C. Goldstone will do it on Thursday. Tech and dress will be Wednesday during the day. So far £40 of the budget has been spent
3) STaG Nights
The launch party went well and raised £171.99. T. Pennock and L. Monkman are still chasing up the SRC grant and will speak to them on Tuesday. Postering should be done asap - a rota is being emailed out and posters are available for collection from the STaG room. A flyering doodle will be sent out and the board should fill it in. Night reps are going to rehearsals to time the shows. L. Monkman will book a van to move props etc. Music is going well even though a singer has dropped out.
4) Other Uni posters
Not printed but will be probably by Tuesday.
5) Social
The stand costs £2 and it is possible to reserve tickets online or get them on the door. The board discussed a pantomime as a christmas-style theatre trip.
6) New Works
L. Taylor has a few ideas for judges in mind. She is emailing people asking if they would be interested. The proposal form is a work in progress.
7) Board Trip
Ice skating on the 26th and then dinner at Stereo. G. Bennett-Lurie will book a table.
8) STaG Studio
L. Taylor looked into scaffolding but was a bit overwhelmed at all the types on offer. A. Rutherford will have a look. I. McArthur will send information on grants to the board who should look through them. C. Felstead suggested that this year's board gets the ball rolling for next year's.
9) AOB
S. Gregson spoke to the gate about the keys and was told to speak to estates and buildings - he will do this and find out how much another key will cost.
The archive committee should be formed (as it is in the constitution). D. Di Rollo will head it and look for interest in joining.
C. Felstead will send out a doodle for an exec meeting.
Minutes 31st October 2011
STaG Board Meeting 31/10/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Monkman, L. Taylor, W. Foote
Apologies: H. Bolwell
Agenda
1) Closer
2) Much Ado
3) Other Uni Posters
4) November Social
5) Board Trip
6) New Works
7) STaG Nights
8) STaG Room Policy
9) AOB
1) Closer
S. Gregson said so far the rehearsals are on schedule but there is no publicity or set so far. Set will be being built on Wednesday and posters will be finished and printed soon. 20 colour posters will be done. The get in for the room is TBC and a doodle will be sent out to find availability.
2) Much Ado
Josh has emailed his cast stressing the importance of punctuality at rehearsals. The deadline for music is coming up soon. The poster will be completed this week. Publicity in newspapers etc has been sent out and some confirmations have been received. Online booking needs to be set up as soon as possible. Memberising is in progress and Josh will be encouraged to socialise more with the cast. There are no fundraiser ideas yet.
3) Other Uni Posters
100 will be printed by Monday.
4) November Social
The board agreed going to The Stand for the comedy on a Tuesday would be good. The date was decided as being the 22nd November. Another theatre trip should also be organised soon.
5) Board Trip
C. Felstead stressed that everyone must fill out the doodle. Most of the board don’t mind where the trip is so it was suggested that we could go ice skating or for a meal or both?
6) New Works
There are no judges yet but L. taylor has had various ideas and is in the process of contacting people. She will start writing a press pack and a proposal form. It will be advertised in the newsletter after STaG Nights and a committee will be formed before Christmas. The deadline for proposals is the 5th Jan and they will be decided upon on the 8th Jan.
7) STaG Nights
The posters will be collected on Wednesday. L. Monkman is going to the Old Hairdressers on Wednesday to look at the space before the launch party. Subcity Djs have been confirmed. It is on from 19:30-00:00 due to licensing laws. There will be rehearsals in the Flying Duck next week. Help is needed to poster and to set up at the launch party. There is no news regarding grants yet. T. Pennock will meet with the SRC to talk about funding.
8) STaG Room Policy
The board decided that if a booking is made without a contact number then the booking is automatically void. Furthermore, if the project is non-STaG then the people making the booking must contact S. Gregson directly to arrange it.
9) AOB
The website meeting is on Wednesday at 5:30pm in the Jura Room in the library.
The 2nd mainstage will be discussed and a location needs to be found. S. Gregson will look into possible venues.
In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Monkman, L. Taylor, W. Foote
Apologies: H. Bolwell
Agenda
1) Closer
2) Much Ado
3) Other Uni Posters
4) November Social
5) Board Trip
6) New Works
7) STaG Nights
8) STaG Room Policy
9) AOB
1) Closer
S. Gregson said so far the rehearsals are on schedule but there is no publicity or set so far. Set will be being built on Wednesday and posters will be finished and printed soon. 20 colour posters will be done. The get in for the room is TBC and a doodle will be sent out to find availability.
2) Much Ado
Josh has emailed his cast stressing the importance of punctuality at rehearsals. The deadline for music is coming up soon. The poster will be completed this week. Publicity in newspapers etc has been sent out and some confirmations have been received. Online booking needs to be set up as soon as possible. Memberising is in progress and Josh will be encouraged to socialise more with the cast. There are no fundraiser ideas yet.
3) Other Uni Posters
100 will be printed by Monday.
4) November Social
The board agreed going to The Stand for the comedy on a Tuesday would be good. The date was decided as being the 22nd November. Another theatre trip should also be organised soon.
5) Board Trip
C. Felstead stressed that everyone must fill out the doodle. Most of the board don’t mind where the trip is so it was suggested that we could go ice skating or for a meal or both?
6) New Works
There are no judges yet but L. taylor has had various ideas and is in the process of contacting people. She will start writing a press pack and a proposal form. It will be advertised in the newsletter after STaG Nights and a committee will be formed before Christmas. The deadline for proposals is the 5th Jan and they will be decided upon on the 8th Jan.
7) STaG Nights
The posters will be collected on Wednesday. L. Monkman is going to the Old Hairdressers on Wednesday to look at the space before the launch party. Subcity Djs have been confirmed. It is on from 19:30-00:00 due to licensing laws. There will be rehearsals in the Flying Duck next week. Help is needed to poster and to set up at the launch party. There is no news regarding grants yet. T. Pennock will meet with the SRC to talk about funding.
8) STaG Room Policy
The board decided that if a booking is made without a contact number then the booking is automatically void. Furthermore, if the project is non-STaG then the people making the booking must contact S. Gregson directly to arrange it.
9) AOB
The website meeting is on Wednesday at 5:30pm in the Jura Room in the library.
The 2nd mainstage will be discussed and a location needs to be found. S. Gregson will look into possible venues.
Subscribe to:
Posts (Atom)