Minutes 14th November 2011

STaG Board Meeting 14/11/2011

In attendance: S. Gregson, T. Pennock, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, W. Foote

Apologies: L. Monkman, L. Taylor, H. Bolwell, D. Di Rollo, A. Rutherford, C. Goldstone, D. Keenan

Also in attendance: James Yates

Agenda

1) Closer Post Mortem
2) STaG Nights
3) Much Ado
4) Financial Secretary Position
5) New Works
6) Posters for other unis
7) Mainstage
8) Hoodies
9) AOB


1) Closer Post Mortem
The anonymous feedback received was all very positive and people were impressed with the standard of the performance. (Cue applause from the board!) J. Yates thought it went well as did S. Gregson however he would have liked more time to get it ready and wondered if this could be possible in future. The STaG room was thought to be good as a space however obviously, play choice is limited because of the restrictions of the room. It was discussed that at auditions it should be made clear whether people may have to act in situations they are uncomfortable with – eg kissing/undressing – however nobody in the performance was bothered by their roles. J. Yates appreciated the director’s pack and suggested that help for writing the newsletter blurb could be added.
The role of board rep was felt to be a bit lacking because there was some confusion as S. Gregson is also on the board however the board discussed the importance of having a neutral presence that actors/tech can go to if they have a problem. Both S. Gregson and Y. Yates were disappointed with a low audition turnout however it was suggested this could have been due to the close proximity of STaG Nights auditions. It must also be emphasised that people should only commit to what they can manage as there was a drop out quite late on. A general 2 plays at a time rule should be enforced to help combat dropouts.
There were some noise/painting issues with the MSA and in future the door should be kept closed to minimise noise and the fire exit and both windows should be opened to let the fumes out. They MUST be closed afterwards though!
There is an estimated profit of £110.

2) STaG Nights
The door rota should be sorted by now and people have been told their days. The money-box will be swapped about between people on the door for that night they will also take responsibility for counting the takings and keeping the float. It looks as though it may sell out quite fast. No venue has been confirmed for an aftershow yet but it could be at T. Pennock and E. Igelstrom’s flat. Another possible venue is the STaG room in which case the bar will need stocked. All the flyers have been handed out and the posters are going up. I. McArthur thanked those who had done this already. Memberising is in progress. The SRC grant was never chased up but T. Pennock said due to the huge amount of fundraising it is not vital we have it.

3) Much Ado
G. Bennett-Lurie went to a rehearsal and said it is going well and the atmosphere is really positive. The social opportunites are good as well and the cast is socialising well. Aileen is sorting props and anything they do not have by Tuesday will be advertised in the newsletter. Set is coming along although some of it will need rebuilt due to safety concerns so help will be drafted in. So far £34.50 has been spent. Josh needs 4 blackout sheets but G. Bennett-Lurie will ask L. Taylor if the space has any we can use but if not what STaG has should be fine. Music will be ready by Saturday. Josh will be spoken to about communication with his team – especially Aileen as she has expressed frustration at not knowing all that is going on. The fundraiser is on the 25th November and is casino themed. People will pay £3 which will be exchanged for chips to play with in games. The poster is nearly finished there are just some formatting issues that need addressed.

4) Financial Secretary Position
T. Pennock announced his resignation from the board to great dismay from the rest of the board who all expressed how much they will miss him and his hatred of fun. However, the position needs to be advertised in the newsletter. STaG will meet the people who apply on the 5th December so the deadline for applications will be the 2nd December. T. Pennock will write the blurb highlighting the general board role as well as the specifics of the position.

5) New Works
L. Taylor has many leads for judges and is emailing them all.

6) Posters for other unis
They have been printed and will go up soon.

7) Mainstage
S. Gregson was reminded by C. Felstead that he needs to contact venues to discuss costs etc. There are no proposals yet.

8) Hoodies
C. Felstead suggested bringing them back to which most of the board was in agreement. W. Foote will look into cost and styles however they should be black with orange logos as an orange hoody is not what anybody wants to wear…

9) AOB
There is a font issue on the website – A. Rutherford will be asked to have a look.
A leaving do for T. Pennock should be arranged