Minutes 12th March 2012

Minutes 12th March 2012 In attendance: S. Gregson, G. Bennett-Lurie, H. Allan, Erik Igelstrom, C. Goldstone, D. Di Rollo, A. Rutherford, W. Foote, C. Felstead, D. Keenan, C. Beaumont, L. Monkman, H. Bolwell, L. Taylor, I. McArthur Agenda 1) Proposals for NTS 2) Studio Slot – MMSINS 3) Cinders 4) WHBIT update 5) Theatre Trip 6) STaG Ball 7) AGM 8) Elections 1) Proposals for NTS The board discussed the proposals in order and talked to C. Beaumont as he was the only one to be able to attend the meeting. Concerns and praise were spoken about for each proposal. After a vote was taken it was decided that Gavin should be selected. C. Felstead will email feedback to all directors. 2) Studio Slot – MMSINS As the door rota was left until last minute H. Bolwell and W. Foote will do tonight and C. Felstead and W. Foote will do tomorrow. The dress rehearsal went well although there are a few issues with lines but it has been emphasised that if a line is forgotten the actors should just work around it. This will go in the board rep pack as a guidance for all future shows. The show is quite long so an interval is being considered. 3) Cinders A rota for the doors will be emailed out by C. Felstead. The launch party is on Thursday and the board should make an effort to be there. Refreshments will be bought on Wednesday. The big rehearsal on Saturday seen to go well. There is an issue with line learning but the directors are trying to sort this out. There will be a cue-to-cue music rehearsal this week. Props and costume have been sorted and grant forms have been sent off. The get-in will occur on the evening of the 18th. It was brought up that the directors need to be more aware of having some creative input as the creative team have had to remake some of the shadow work because it was the wrong size. 4) WHBIT Update After a long debate about the merits of board rep, production manager and having neither the board voted in favour of C. Beaumont being the board rep for the production as conveinetly he will be in Edinburgh over the course of the Fringe. This will allow him to represent the board neutrally without too much personal involvement. Venue applications have been sent off and a few rehearsal/production development meetings have occurred. The cast are aware of the amount of rehearsal time they have to put in both over easter and summer. The team for the Fringe has been assembled and a poster is being designed. A trailer is going to be filmed on the 25th March and a venue is being located. The use of oats is in question as it does leave a mess thus making the get out quite difficult. The date of the fundraiser will be moved to accommodate the Cinders tech rehearsal. 5) Theatre Trip The board is encouraged to book their tickets ASAP. A reminder will be put on facebook. 6) STaG Ball The budget will be similar to that of last year. C. Beaumont will send D. Keenan the details. The GU has been confirmed. There will be a committee meeting before the end of term. 7) AGM Date Provisionally this will occur on the 13th May. 8) Elections The positions will be advertised once the changes to the constitution have been made. The manifesto deadline will be the 21st April for the exec positions and the 28th for all others. The possibility of a video speech for those who cannot attend will be researched.