Minutes 12th October 2011

STaG Board Meeting 12/10/2011

In attendance: S. Gregson, T. Pennock, C. Felstead, A. Rutherford, C. Goldstone, G. Bennett-Lurie, D. Di Rollo, H. Allan, I. McArthur, D. Keenan, Erik Igelstrom, L. Taylor

Apologies: L. Monkman

Agenda

1) New Talent
2) Much Ado
3) STaG Nights
4) Stroke Association
5) STaG Studio
6) Website
7) Other Universities Poster Design
8) SRC/Bus
9) Festivals
10) October Social
11) 1st Year Reps
12) AOB

C. Felstead pointed out that S. Gregson needs to print out more booking sheets. She also requested that the board memberised yet do so as soon as possible.

1) New Talent
Congratulations to all involved – it was a success and lots of people came to see the shows as well as to the after-party. The post-mortem will be held next week and the directors will be invited by C. Felstead to attend. The clean up needs to be done as soon as possible and the stage managers will be contacted regarding what belongs to who. People have a week to collect their things and a general clean up will be held on Sunday at 12pm. Approximately 90 people came to see the show on Monday with probably more on Tuesday. There will be a review of it in the GUUi magazine which I. McArthur will write.

2) Much Ado
Rehearsals are being organised. An apology for the late/absent replies to auditionees will go in the newsletter and people will be asked to email Josh if they have further questions. There will be a publicity photoshoot at 5pm on Sunday. A contract with the venue will be drawn up. The board is concerned about the lack of communication between Josh and his team – G. Bennett-Lurie felt there needed to be more communication between the team. She will draft an email that suggests this to Josh.

3) STaG Nights
The cheese and wine night will take place on the 21st October – the bar needs stocked for this as L. Monkman wants to sell wine by the glass. There will be an entry fee which covers all you can eat of cheese etc. Lots of auditions are coming up which will be advertised in the newsletter. Lots of first years are involved which is very good and the STaG Nights team are excited. The venue is able to be used as a rehearsal space during the day. Unfortunately we are unable to have the venue on the 13th as previously thought due to it being double booked. An art and design meeting is being held on Thursday. A fundraiser at The Old Hairdressers will be held on the 4th November and a DJ needs to be found for this – does anybody know someone who would be interested? Directors must be made aware that if they spend over their £20 budget STaG will not be able to reimburse them for this.

4) Stroke Association
S. Gregson and D. Di Rollo will be contacted by the association in order to be given more information about the event. People need to be recruited to help with costume and also to be the stewards. It will go in the newsletter again as a final final chance to be involved!

5) STaG Studio
There has been one proposal so far and the deadline is on Friday. L. Taylor will ask the person who proposed if they would be able to make the piece a bit longer.

6) Website
Should be finished soon, A.Rutherford will review everything and email a list of the things that need to be done to the website committee.

7) Other Universities Poster Design
Poster is finished and will be printed as soon as possible on A3 orange paper.

8) SRC/Bus
The affiliation has been done and the board must attend an induction on the 7th November before rooms/minibus can be hired. L. Taylor and E. Igelstrom will book their tests as soon as they can.

9) Festivals
We have been invited to the NSDF in Scarborough which runs from the 22nd-30th June. It costs £98 to apply for a judge to come and see the work before it is chosen. A big debate followed regarding what the best way to do this would be and the board decided that all the plays performed before the deadline (8th March) would be able to apply to be in this festival and the board will choose the show they felt was the best. Some board members were concerned that this may mean the New Works winner may end up at this and the fringe which may be a bit much for the cast and crew.
Another festival we have the opportunity to go to is in Durham, this costs £20 to apply for and it is picked based on the script submitted. There were concerns raised about the timing of this festival as it is in term time 22nd-25th Feb. C. Felstead will email for some more information and we will discuss it again next week.
NSDF is also looking for front of house staff which will be advertised in the newsletter.

10) Social
The social will be Halloween themed – it will be a film night on Tuesday 25th October.

11) 1st Year Reps
Lots of applications so the board decided to meet them next week. C. Felstead will invite them and compile a document of all applications for the board to read through.

12) AOB
L. Taylor is applying for funding for New Works from Creative Scotland. She is also looking for judges and welcomes any suggestions the board may have.
S. Gregson researched FOI requests and found out all we need to do is email and ask for documents/information we may want.