Minutes: 7th January 2013

Minutes of STaG Board Meeting, 7th January 2013

The STaG Room, 62 Oakfield Avenue, 5:30-6pm

In attendance were H. Allan, J. Cameron, A. Ciupka, N. Donald, W. Foote, M. Godden, C. Goldstone, S. Gow, S. Linsley, A. McCallum, A. Rutherford, R. Tildesley, Z. Williams

Apologies from A. Cameron, D. Hahn

Agenda

1. Calendar
2. The Taming of the Shrew (TOTS)
3. NSDF
4. Inver
5. NW
6. NMS3
7. Inter-Uni
8. LGBT Festival
9. Publicity
10. Finance
11. AOB

1.  Calendar Points

1. Subcrawl - 19^th January
2. NSDF - last week of January or the first of February
3. Scratch Night for NW - 28^th January
4. Investigation - first or second week of February
5. NMS3 proposals deadline - 1^st February
6. NW Launch Night - 8^th February
7. NW - 13-16^th February
8. NMS3 - first week of March
9. TOTS - second or third week of March

 
2.  MainStage 2

1. Budget and Production meetings are to be arranged for this week [ACTION: Aidan].
2. Auditions are next week - a rota is required [ACTION: Nogs].
3. Venue - The Tramway is free during the second week of March.  A visit to the space and a reply is needed as soon as possible [ACTION: Mabs].  

3.  NSDF

1. Venue - the date may be moved to 29^th January or 4-5^th February.
2. Budget - currently same as for SN (Dom and Daryl’s play is the entry).  A title has been requested by tomorrow.  A shoot for an image is being arranged, and a trailer is a possibility.  A few posters to put up would suffice; the performance is 2 nights.

4.  Investigation

1. Venue - none found so far.  The Flying Duck is a possibility; the only other options are Stereo or Maryhill Burgh Hall.  
2. Auditions are being held tomorrow, and M. Godden is meeting the film man on Thursday.
3. Posters are in progress.

5.  NW

1. Selection - a committee meeting was held yesterday to pick the four plays from fourteen proposals.  
2. Publicity and Budget - an idea for the poster has already been brainstormed.  The S.P.A.C.E. Should be contacted to sort out the rest of the money and publicity; by next Wednesday, everything they require will be finished [ACTION: Aidan & Zoë].  Grants should also be researched.  Publicity and Budget Meetings are needed by the end of the week [ACTION: Catherine, Rob & Sinead].
3. Fundraiser - a Chinese New Works Party (close to the Chinese New Year) and a Fundraiser Scratch Night are in the running; these should be booked into the STaG Room [ACTION: Mabs].  
4. Judges - the Director of The S.P.A.C.E. has been emailed as an extra judge.  
5. Directors - of the two available opportunities, one position has been filled.

6.   NMS3 

1. It is time to start plugging! [ACTION: All].
2. Newsletter - this should no longer be a Found Spaces, as there is probably not enough time to find a venue.  [ACTION: Harriet].
3. C. Goldstone is to email those unfortunate NW proposers with the FS deadline, in case they would like to re-submit [ACTION: Catherine].

7.  InterUni

No confirmation or communication.

8.  LGBT Festival

Our application was sadly unsuccessful.

9.  Publicity

1. Investigation poster has been discussed, with T. Troes making the design.
2. TOTS - 3-night run, so larger print run.  S. Linsley shall ask the Director if she has anything in mind.
3. A cheque for £45 is required from R. Tildesley [ACTION: Rob].
4. Rough ideas are therefore in place for NSDF, Inver and NW.

10.  Finance

1. SRC - the grant needs to be collected [ACTION: Rob].
2. IdeasTap is offering a new fringe fund, and another grant has become available for a show before NW; these need researching [ACTION: Rob, Aidan].  Any funding information which may be relevant to NW should be forwarded to C. Goldstone [ACTION: Aidan, Rob].
3. HB - with the SRC grant, HB lost less than £100.
4. Film with GUST - a ‘day in the life of STaG’ themed film has been suggested for a new art/culture segment; T. Troes has got a new position with GUST and STaG was approached.  A vote enthusiastically backed the idea; the suggestion of a Mockumentary proved popular [ACTION: Sinead].

11.  Socials

1. Theatre Trip - to be organised.  ‘A Midsummer’s Night Dream’ was suggested [ACTION: William].
2. February Social - to be discussed next week [ACTION: William].

12.  AOB

Moffat - The Old Well Theatre has offered to put on any show for no booking cost and 50% of the box office.  It is 40 mins away from Glasgow, and should be kept in mind [ACTION: Mabs, All].

The date of the next meeting is Monday the 14^th January at 5:30pm in The STaG Room.

Meeting adjourned.