Minutes: 8th October 2012

Minutes of STaG Board Meeting, 8th October 2012

The STaG Room, 62 Oakfield Avenue 5:40-6:12pm

In attendance were H. Allan, A. Cameron, A. Ciupka, N. Donald, W. Foote, M. Godden, C. Goldstone, D. Hahn, E. Igelström, S. Linsley, A. Rutherford
Apologies from A. McCallum, Z. Williams

Pending actions from previous Minutes

• E. Igelström - as a last try shall email D. di Rollo to ask for the money from D. Mackay
• All - Board Trip Doodle still needs filling in

Agenda

1. NTN
2. Arnie
3. SN
4. HB
5. Publicity
6. FYBRs
7. Socials
8. AOB

1.  New Talent Nights

Looking good - first night tonight.  E. Igelström to drop off the money box if he is unable to attend [ACTION: Erik].

2.  Arniegeddon
Meeting with Publicity and Board Rep successful; everything seems to be in control and well-prepared.  The cast is full and they seem to be having a lot of fun.  The website banner and Facebook cover photos are done, and hopefully a big audience shall attend.  The Riot Workshop is to be held on Thursday from 6-7pm (more details in the newsletter) [EVENT: Riot Workshop, 11/10/12].


3.  STaG Nights
A productive Committee Meeting was held on Friday, with Backstage Meetings soon.  2 proposals are already in, with more to be expected before the deadline this Friday. The posters and trailer are to be made on Saturday, the filming by GUST in the style of a 'Making-Of' about the posters.


4.  The History Boys

1. Re-Audition - one actor has dropped out due to a part in a professional pantomime, so his part has been replaced by another, who was the back-up for that role, and therefore this part requires auditions to be re-opened.
2. At the upcoming Production Meeting, all present should bring written copies of their deadlines to re-cap.

5.  Publicity

1. Arnie - posters to be done tomorrow; cover photo circulated; the banner is on the website and tickets are open for booking.

6.  First Year Board Reps

1. 3 or 4 applications have already been submitted, and the deadline is this Friday, with time to have a look over the weekend and then meet the applicants on Monday night.  It may be a good opportunity at the Pinnochio after-party to answer any questions/talk about the First Year and Financial Secretary positions [ACTION: All].
2. Taking most of the cast to the after-party and some help with cleaning up afterwards would be much appreciated [ACTION: All].

7.  Socials
The Hallowe'en Social is to be arranged after NTN.


8.  AOB

1. BBC filming - the BBC have emailed to express an interest in test-shooting the STaG Room this week for a production.  Again please could Board Members help tidy up at some point [ACTION: All].
2. The STaG Board photo needs to be updated on the website [ACTION: Aidan], and perhaps more on the walls in the STaG Room.
3. SN Fundraiser - this is now only 4 days after the deadline, so other possible dates were discussed.  Details to be arranged between A. Cameron, W. Foote and the Flying Duck [ACTION: Amy].
4. Memberising - unpaid members of the Board, please be memberised as soon as possible [ACTION: All].  H. Allan will also try to catch some of the NTN cast at rehearsals tomorrow [ACTION: Harriet].
5. T-Shirts - likewise, anyone yet to pay for a T-shirt should hand money over to E. Igelström [ACTION: All].
6. Website - WHBIT is currently not on the 'past productions' list [ACTION: Aidan].

The date of the next meeting is Monday 15th October, 5:30pm in the STaG Room.

Meeting adjourned.