Minutes 6th June 2011

Minutes 6th June 2011
Viturally In Attendance: Aidan Rutherford added Catherine Goldstone, Cerne Felstead, Dominic Di Rollo, Erik Igelström, Harriet Allan, Isobel, Sam Gregson, Tom Pennock, Donal Keenan, Gillian Bennett-Lurie

Virtual Apologies: Lisa Taylor

Agenda
1) Much Ado About Nothing
2) Which Shoes
3) A Stone’s Throw
4) New Talent Nights
5) AOB

Donal Keenan “I brought snacks for myself”
Erik Igelström “welcome to the board meeting OF THE FUTURE”

1) Much Ado About Nothing
[5:40:41 PM] Cerne Felstead: Erik do we have the blurb thing sorted?
[5:40:45 PM] Erik Igelström: yes, Josh sent me one today
[5:43:26 PM] Cerne Felstead: right... auditions... Josh suggested sat 24th 12-2pm, sat 24th 6-8pm and sun 25th 1-3pm (Sept that is) The board all agrees they are fine, now we just need to book. We want two rooms for each one in the GUU
[5:45:54 PM] Gillian Bennett Lurie: yeah, we were thinking the big one that was used for the bar at the ball and the one used for auditioning in one flew
[5:45:59 PM] Cerne Felstead: the reading room and the library? in guu
[5:46:36 PM] Sam Gregson: ok
[5:47:51 PM] Cerne Felstead: Sam book?
[5:47:58 PM] Sam Gregson: yeah I’ll do it, is it open atm?
[5:48:08 PM] Cerne Felstead: not today… but tomorrow I think yes. As for the venue for much ado… Sam has emailed g12 but they haven’t got back yet
[5:48:50 PM] Gillian Bennett Lurie: and if we don't get that?
[5:48:53 PM] Cerne Felstead: we can leave it a few more days then seeing as it was the weekend
[5:49:12 PM] Sam Gregson: Last time I emailed they said they would have everything sorted mid May
[5:49:29 PM] Cerne Felstead: which is good news for us, they should be able to take a booking from us pretty soon, we'll just have to keep bugging them.. because I think there are few other options Gillian :S
[5:50:10 PM] Sam Gregson: Should I reply to Cottiers and say it’s too expensive?
[5:50:33 PM] Gillian Bennett Lurie: that govan one sounded like a nicely priced alternative, though I know not everyone is happy about the location...
[5:50:44 PM] Cerne Felstead: yeah I think you should Sam.. maybe he will make it cheaper ... go for the whole " we student" thing
[5:50:51 PM] Sam Gregson: what’s the govan one called?
[5:51:06 PM] Cerne Felstead: yeah I am also not sure it has any tech in the govan one
[5:51:13 PM] Harriet Allan: and it rules out Sunday performances cos of the subway
[5:51:14 PM] Cerne Felstead: Pearce institute Sam, linlithgow theatre. I think its defo worth a phone up and asking about their tech capacities. it is VERY cheap
[5:52:23 PM] Sam Gregson: the Pearce is not really a proper working theatre by the looks of it
[5:52:24 PM] Tom Pennock: what's the capacity of the govan place?
[5:52:34 PM] Gillian Bennett Lurie: about 100 I think?
[5:52:36 PM] Sam Gregson: Not sure they have a box office etc.
[5:53:08 PM] Tom Pennock: sounds ok for capacity then, that's about what the ramshorn has isn't it
[5:53:12 PM] Cerne Felstead: Yeah. I think if Sam rings them and finds out more while we await g12 reply that would be best for now
[5:54:02 PM] Sam Gregson: when I went to the Pearce about a year ago they were throwing out their seating bank, what have they got now?
[5:54:09 PM] Cerne Felstead: I don’t know... the photo on their website shows a seating bank still
[5:54:31 PM] Sam Gregson: It seems pretty rubbish
[5:56:39 PM] Cerne Felstead: We will await the G12 reply and Sam will ring. Also I round a nice place in RSAMD but I was thinking it might be a bit shit for josh to just put on a play in his own school
[5:58:08 PM] Sam Gregson: Also we've considered the RSAMD before and mostly found that they don't like letting ppl use it in term time but I shall email

2) Which Shoes
[5:59:22 PM] Cerne Felstead: just wanted to let everyone know that we/Catherine got the video in fine. Can we advertise in the newsletter how people can watch it Erik?
[5:59:46 PM] Erik Igelström: yes
[5:59:47 PM] Tom Pennock: there's a video of it on YouTube http://www.youtube.com/watch?v=uN_DrjeKKcc it's just one of the cast members brought a camera with him and turned it on in the corner I think
[6:01:06 PM] Catherine Goldstone: I have the official footage saved on my computer, would you like me to send it anywhere else? it's quite large
[6:01:17 PM] Cerne Felstead: if you can send it? but i'm not sure how
[6:02:43 PM] Erik Igelström: surely we'd want to put up the proper one then
[6:02:49 PM] Catherine Goldstone: onto YouTube?
[6:03:09 PM] Cerne Felstead: I think we should wait until all the nts stuff is over with otherwise they might get annoyed
[6:03:19 PM] Catherine Goldstone: would you like me to try and upload it after it's been broadcast?
[6:03:33 PM] Cerne Felstead: yeah if you can... but only afterwards. Cool so Issy is sending Erik thing for the blurb for actual showing by nts


3) A Stone’s Throw
[6:04:54 PM] Cerne Felstead: we made £230 fundraising at face painting yesterday! which is amazing :) The main problem with AST at the moment is finding a flat... I was wondering whether we could maybe put something in the newsletter... like do you or any of your friends have a flat we could rent during the fringe? We would obviously cover rent and pay extra to make it worth their while. The main problem is the flats advertised online are all really posh, luxury holiday flat types and really expensive.. whereas we want to target students away for the summer who we can give a bit of money to. so I thought newsletter might be a good idea. I’ll write up a blurb for you Erik!
[6:07:05 PM] Erik Igelström: newsletter is probably a good idea
[6:08:23 PM] Cerne Felstead: any suggestions peeps just email me!
[6:08:50 PM] Tom Pennock: is there any worth in my looking around newsagents and the like in Edinburgh for adverts?
[6:09:19 PM] Aidan Rutherford: I’ve been keeping an eye out but most seem really expensive
[6:10:30 PM] Cerne Felstead: well I’ll keep up the search… you too Tom and Aidan in edin thanks! I’ll write the blurb for the newsletter. I would also like to advertise the walk we are doing to Edinburgh in the newsletter as well
[6:13:27 PM] Erik Igelström: Loads of important stuff in this newsletter it seems...

4) New Talent Nights
[6:14:58 PM] Cerne Felstead: right did you all get the email about wind in the willows? I think (as you can tell by my email) that it would be great
[6:16:05 PM] Donal Keenan: well it pretty much ticks every box and we know the format works as best as poss. from last year (provided directors are good)
[6:16:39 PM] Cerne Felstead: right so would we all be ok with 2 nights of the same play?
[6:17:27 PM] Tom Pennock: will we make them both use the same script?
[6:17:45 PM] Cerne Felstead: no they can use whichever script they like.. like last year, they both used different ones
[6:17:50 PM] Sam Gregson: I propose we advertise as soon as FW starts which means that we'll need a poster made before then
[6:17:54 PM] Catherine Goldstone: is there another script available?
[6:18:13 PM] Tom Pennock: not that I’m aware of. Although I think Callum wrote his own script last year
[6:18:31 PM] Isobel: I'm on the poster, but I just need performance dates and venue confirmed.
[6:18:39 PM] Donal Keenan: Definitely advertise at start of FW, its good to be able to give freshers info when they ask you about society
[6:18:45 PM] Catherine Goldstone: we could give them the same script and say that they can edit or add to it as much as they want? (provided they don't take away or add to the time)
[6:19:09 PM] Cerne Felstead: yes Catherine that’s what we did last year and it worked well. We can also say on the poster that it is an AA Milne adaptation which sounds good .Who is in favour of 2 nights same play 2 directors 2 casts.. wind in willows?

*Everyone was in favour of 2 nights, same play, 2 directors, 2 casts*

[6:20:50 PM] Cerne Felstead: so now dates... I was thinking 10th and 11th October like last year because that is a Monday and Tuesday and the GUU debates chamber is free to hire on those days. We have to find out if it is available though.
[6:21:56 PM] Sam Gregson: I might as well have a look when I go down for the auditions
[6:22:18 PM] Isobel: This is a good idea also because, Freshers event audience wise, you're not competing with as many stupid drinking and doughnut eating competitions...
[6:22:54 PM] Cerne Felstead: also they need time to put it all together but not too long so it doesn’t clash with anything else
[6:23:16 PM] Cerne Felstead: yeah so Sam will book guu for this as well
[6:23:23 PM] Sam Gregson: What about auditions then? Sunday, STaG room?
[6:24:16 PM] Isobel: 80-odd folk to audition...
[6:24:26 PM] Cerne Felstead: I think it was done over one day as I did it and I don’t remember going twice it was a long day but id rather get it done over one day. I think we might get MORE people if we have it over two days… and we don’t really need/want more people
[6:25:40 PM] Gillian Bennett Lurie: but if there are other things of interest going on at that particular time? Are we not better off giving freshers more of a chance to get involved?
[6:25:49 PM] Sam Gregson: What about the process was that too daunting for newbies?
[6:26:11 PM] Cerne Felstead: I really think we don’t need more people. I don’t think we could handle it
[6:26:13 PM] Donal Keenan: It was pretty scary not gonna lie
[6:26:27 PM] Tom Pennock: the auditions last year were from 2-7pm
[6:26:44 PM] Cerne Felstead: can we sort out time and date before process. Shall we say Sunday 18th 1pm? I don’t think we should say when it is "until" as if you just write start time more people are likely to turn up at the beginning otherwise people turn up right at the end
[6:28:10 PM] Tom Pennock: maybe give an earlier until time? People might get the impression that if it starts at 1 and they can't make it at 1 then there's no point showing up
[6:28:36 PM] Erik Igelström: Donal, just a quick question, do you want to keep advertising for freshers helpers in the newsletter?
[6:28:38 PM] Cerne Felstead: ok what if we say 1pm-4pm but will actually go on longer (secretly)
[6:29:29 PM] Donal Keenan: Well last week got a few more people in. I think we've got a big enough number to do it now but more wouldn't hurt - what do you guys think?
[6:29:49 PM] Tom Pennock: I think we should only have an extra hour at the end
[6:30:07 PM] Cerne Felstead: right so NTS auditions to clarify will be Sunday 18th sep 1pm-4pm
[6:30:28 PM] Erik Igelström: these are the "official" dates presumably?
[6:30:39 PM] Tom Pennock: last year's was planned 2-7pm, I don't know how busy it was
[6:30:44 PM] Sam Gregson: then they will be annoyed if it overruns
[6:30:55 PM] Catherine Goldstone: well surely it'll only overrun if they turn up late
[6:30:55 PM] Cerne Felstead: we just had to stay until everyone was done
[6:30:56 PM] Erik Igelström: just make sure they tell us at the start, Sam?
[6:31:23 PM] Cerne Felstead: yeah we always say those who need to leave early can go first
[6:31:46 PM] Sam Gregson: people might just be annoyed in general if it "over runs"?
[6:31:48 PM] Tom Pennock: maybe we should give a time that we expect it'll take? if we can produce such a time i.e. "you'll be there half an hour" or something
[6:32:14 PM] Aidan Rutherford: might be a good idea just to put up posters which say it's likely to over run?
[6:32:15 PM] Cerne Felstead: hmm well tom it is so different for everyone, like for the first person and the last person there could be hours in between. I agree with Aidan
[6:32:45 PM] Gillian Bennett Lurie: well I was there for about an hour last time - practicing etc can take a while
[6:33:05 PM] Sam Gregson: ppl generally turn up at the beginning and leave when they’re done which could be 30 min later or 5 hrs later
[6:34:05 PM] Cerne Felstead: I think if people are willing to do it they will stay and they usually do
[6:34:21 PM] Tom Pennock: freshers will probably be less likely to complain and more likely to just not bother
[6:34:26 PM] Sam Gregson: no cos we didn't give a time, but people might be angry anyway
[6:34:27 PM] Catherine Goldstone: exactly. I think it could be ok as long as we don't make them stay ridiculous hours over the time we've advertised, they can't get too angry over half an hour or something, it's sort of expected that the process will be sporadic and take a long time
[6:35:18 PM] Gillian Bennett Lurie: I can't imagine them being angry if they are auditioning for a part and they see the decision of roles as in our hands
[6:36:20 PM] Cerne Felstead: auditions will be Sunday 18th sep 2pm-7pm
[6:36:24 PM] Erik Igelström: as long as lots of people don't come right before 7 and thus make overrunning even more likely
[6:36:42 PM] Sam Gregson: its not half an hour for audition though, it could be hours, it gets so busy
[6:37:00 PM] Cerne Felstead: yes Sam is right is could be hours... but people did it last year and I don’t see it as a problem
[6:37:21 PM] Gillian Bennett Lurie: also the waiting gives them time to get to know other auditionees
[6:37:39 PM] Cerne Felstead: ok next... the process of the auditions: Last year we had 3 board members do it but we were thinking it would be good to let the directors see the talent… they would not get a say in who gets who but just see them so they can remember when they are putting people into roles
[6:38:52 PM] Gillian Bennett Lurie: yeh I think it would be really good if the directors could see who they'd be working with
[6:39:20 PM] Cerne Felstead: so how I posit it would work... would be 2 board members rate the people good, ok, bad, and then they get equally split into two piles with equal talent and given to directors… directors then place their given actors into roles
[6:39:54 PM] Aidan Rutherford: but directors could also rate people but not split them up
[6:40:14 PM] Isobel: It's cruel but necessary...
[6:40:26 PM] Cerne Felstead: so maybe we could have just one board member and two directors
[6:41:14 PM] Gillian Bennett Lurie: I agree if it's a massive group of us its a bit much
[6:41:47 PM] Tom Pennock: what input do the directors have in splitting up the actors?
[6:41:53 PM] Aidan Rutherford: none
[6:41:56 PM] Isobel: I reckon you need one or two people working the waiting room areas, giving out the form for fillings in personal details, answering any questions, friendly face etc.
[6:42:10 PM] Sam Gregson: the directors have no input in the splitting
[6:42:12 PM] Erik Igelström: so in that case splitting is up to the one board member?
[6:42:17 PM] Catherine Goldstone: yeah a friendly face would help make it all less intimidating
[6:42:17 PM] Cerne Felstead: yes just one director per play watching
[6:42:49 PM] Cerne Felstead: I think board members can help organise people outside. Is everyone ok with that?

*Everyone agreed*

[6:44:02 PM] Cerne Felstead: we need to write a blurb for the newsletter to advertise for the directors, anyone up for the challenge? It has to sound fun and make clear that it is about FUN!!
[6:44:31 PM] Isobel: I'm happy to do it.
[6:44:39 PM] Cerne Felstead: great thanks Issy! So you'll send that to Erik. By the way everyone... there is a deadline of 4pm Tuesday to send anything to Erik for the newsletter just so you all know… So Issy will email Erik the blurb for newsletter and will pass it by me first.

5) AOB
[6:48:02 PM] Isobel: Sam - once you know you've got GU booked for WITW performance, can you email me and then I can bash oot this froggy poster?
[6:48:24 PM] Sam Gregson: yep sure :)
[6:48:25 PM] Cerne Felstead: don’t forget the toad in the hole issy

*People felt the skype meeting went well despite being a little surreal.*

[6:51:23 PM] Cerne Felstead: yes website meeting 10th at 4pm
[6:51:29 PM] Cerne Felstead: BOARD MEETING 13TH 5:30PM
[6:51:46 PM] Cerne Felstead: meeting adjourned

*We need to change the names of who can book at the QMU*