Minutes 11th April 2011

STaG Board Meeting 11/04/2011
In attendance: S. Gregson, T. Pennock, C. Felstead, D. Hahn, T. Eaton, L. Taylor, A. Cordier.
Apologies: J. May, F. Bird, A. McKay, D. Keenan, E. Burckhardt, L. Monkman, S. MacDonald, A. Rutherford, T. Pennock, H. Allan.
Agenda
1) Stripmine Ocean
2) No Way Out Postmortem
3) Miss Julie Postmortem
4) STaG Ball
5) 5 Minute Theatre
6) South Lanarkshire Festival
7) Elections
8) Board Starter Packs
9) Tech
10) Glasgow University Union
11) STaG Bell
12) QMU Workshops during Freshers
13) Play in a Day

1) Stripmine Ocean
D. Hahn explained the venue had been paid (at a cost of £1393) and that the run would be from 5th August to 20th August, with a 15 minute get in/out, with the production being performed in Zoo Roxy Den at 11.30am every morning. The slot is 45 minutes.
It was commented that the venue was small but best for the target audience. D. Hahn pointed out that the production manager needs to be picked earlier as D. Hahn has ended up doing alot of the PM’s responsibilities and it has been quite a task for her alone. An image is needed soon for the programme but it has not been asked for yet. Pictures of the production have been sent and a draft which was requested but at this point they did not state it was for the programme. It would be preferable if something better could be sent if the opportunity arises. S. Gregson pointed out that fundraising needs to begin with things like the West End Festival, and bake sales and other things that would be better to do during exam time. D. Hahn reported that they are waiting till after exams to start reworking the production, however A. Cordier explained that there were plans to take the production to schools which have been contacted, so they can try and gain feedback.

2) No Way Out Postmortem
Need to get photos for this production. A. Cordier described the experience as fun ; perfect space; very pleased with cast but could have done with more rehearsal time. L. Taylor commented that it is maybe not necessary to have such a small overlap between productions because many cast members in No Way Out had not been involved with New Works or One Flew Over The Cuckoo’s Nest. S. Gregson commented that it is necessary for things to overlap. A. Cordier thought that overall it went well, and that the general public passing by weren’t disruptive at all. D. Hahn suggested people should be stated to as to warn public in advance. A. Cordier reported that security hadn’t contacted janitors and there were minor complaints from the Adam Smith Library. They didn’t rehearse much in the space due to the weather. The performance in the GUU prior to production went well. S. Gregson commented that in outside productions projection needs to be focused upon even more. A. Cordier said he felt he couldn’t have had more support from the board, and was comfortable to ask T. Eaton (his board rep) for help. The production made £41 on the first night, but it is not yet known how much it made on the second night.

3) Miss Julie Postmortem
D. Hahn said it was “well good”, found line learning without rehearsals was a problem, and would probably have been better doing a “less wordy” play, however she maintained they definitely pulled it off, probably couldn’t have been done if flatmates had been home. GUST involvement was great. C. Felstead said watching in the next room was a brilliant feature. The production made no money. S. Gregson + C. Felstead described the production as intense. D. Hahn STaG should probably buy own its own projector.
L. Monkman commented on found spaces as a whole and said that proposals for found spaces do not need to have found a space already. L. Taylor suggested that the board should be in a position to recommend a number of spaces. D. Hahn commented that the board should remain responsible for booking the spaces but that it’s great to experiment.
4) STaG Ball
No progress on STaG Ball. Bar, venue and band are booked but no one has any other information. A programme has been made. L. Monkman is going to start pulling information together for the awards
5) 5 Minute Theatre
Waiting for response from NTS.
6) South Lanarkshire Festival
24th-25th June. C. Felstead said we need to find reviewers. D. Hahn also commented here that Underbelly and C Venues never got back to us regarding our applications for Stripmine Ocean.
7) Gary Gilchrist
No response as of yet
8) Elections
L. Monkman is going to put it out again in the email. It was agreed by all the board it was a really good to have all the manifestos together on the website.
9) Starter Packs
Starter packs must become digital this year, S. Gregson. It’s up to the board members if they want to amend or make a new starter pack considering all the changes to how things are run in STaG now compared to before. Starter packs must be ready by May 1st.
10) Tech
Dimmer rack still needs to be checked.
11) Glasgow University Union
Would like feedback on working with them by April 18th.
12) Bell
C. Felstead contacted estates and buildings and apparently the cost would be £160. Will find out if we can do it ourselves.
13) QMU Workshops
L. Monkman suggested workshops should take place both in the QM and the SRC tent.
14) Play in a Day
Needs to be advertised in newsletter for people to sign up with specific interests, they will contact L. Taylor.
It was agreed that the production should begin with a loose plot and this would enable all involved to devise around this loose plot.