Minutes 28th February 2011

STaG Board Minutes 28th February 2011
In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, L. Monkman, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, F. Bird, A. McKay
Apologies: E. Burckhardt, J. May
Agenda
1. New Works Post Mortem
2. One Flew Over the Cuckoo’s Nest
3. Lord of the Flies
4. Social
5. STaG Ball/ Elections/ AGM
6. Miss Julie
7. Other Business

1. New Works Post Mortem
The board congratulated D. Hahn for her work on the festival and it was agreed that it went well – the venue was good and there weren’t really any issues. The judges were impressed by Buff as a space and liked how the plays used the space differently, they were happy with their experience and said it was a good mix of people. It was suggested that in future more time for setting up and days rehearsing in the space would be beneficial. This is important to put in the pack for the festival manager next year. A longer rehearsal period – perhaps an extra week – would be helpful for devised pieces especially. L. Taylor suggested the deadline for proposals should be before Christmas and pieces can be chosen over the holidays.
Because the plays were in reading week it meant more people were available. Having the plays 4 days in a row was good but it can be difficult to find judges who are available for all 4 days. Approximately £500 profit was made and £43 was made on the announcement day.
It was suggested that the next judges should follow the same format as this time where each marked the plays individually before discussing them in a group as it allowed for objectivity.

2. One Flew Over the Cuckoo’s Nest
Blocking will be finished tonight and Will will start doing runs from tomorrow. Accents are going well and those with difficulties are those who do not come to all rehearsals. Set materials have been ordered but not built yet and props and costume have mostly been sorted. So far only £5 of the budget has been spent. It is important to keep anything borrowed safe. Posters will be collected this week. Publicity is going well, a mention on Subcity and in the West End Express means people will hear about it. The fundraiser made £212.88 profit.

3. Lord of the Flies
There isn’t much to report at the moment. The play has been cast and rehearsals should be starting soon. T. Eaton will speak to him about this. Publicity and financial meetings need to be held soon, A fundraiser will be held and poster/publicity plans will start to be made. Umbrellas will be suggested in case of rain.

4. Social
There was an issue with booking the STaG room so the social is going to be held in Coopers instead. Next month’s social will be on the 20th March and will involve pancakes. It was stated that it is important as a society to have a regular social.

5. STaG Ball/ Elections/ AGM
The celidih band has been booked for 8.30-10pm. A. Rutherford will check to see if the GUU can give us the bar in the reading room for the night too. Similarly we will ask the GUU if they have speakers we can use for the DJ. L. Monkman asked the board if they can think of any silly awards to present to people. Decorations and posters need to have work done on them soon.
The elections will be held on the 1st May.
The AGM will be held before the social on the 20th March.
There will be a meeting about the ball on Wednesday between 4 and 5pm.

6. Miss Julie
The audition turn-out was good and call backs are being held on Wednesday. 7 people expressed interest in co-directing. The call-backs will emphasise how much effort there will be involved in a 24hour play rehearsal.
7. Other Business
Play in a day at the QMU will be provisionally booked for the 15th May.
A strip light is needed for OFOTCN, L. Taylor asked the board if they thought it would be worth buying one as it will be about the same price as renting one.