Minutes: 7th March 2011

STaG Board Minutes 7th March 2011

In attendance: S. Gregson, T. Pennock, H. Allan, C. Felstead, D. Hahn, S. MacDonald, A. Rutherford, D. Keenan, T. Eaton, L. Taylor, A. McKay, J. May

Apologies: E. Burckhardt, F. Bird, L. Monkman

Agenda
1. One Flew Over the Cuckoo’s Nest
2. Lord of the Flies
3. Stripmine Ocean
4. Play in a day
5. STaG Ball/ Elections/ AGM
6. Miss Julie
7. Other Business

S. Gregson welcomed the new recycling bin to the STaG room (this week’s comedy)

1. One Flew Over the Cuckoo’s Nest
Rigging will be done tomorrow evening rather than during the day as the venue has now said we are unable to get in until the evening. L. Taylor feels Will may not be telling her everything that is or isn’t done. He has asked for another financial meeting as there is some confusion regarding the budget and the money raised at the fundraiser. T. Pennock will meet with him to discuss the budget and what he may want to buy that the budget does not allow for. Friday and Saturday performances have both sold out. It will be put in the newsletter that there are still tickets available for Thursday. Publicity is going well and Will has said he will organize making a programme. This will also contain an advert for the social as well as the found spaces performance.

2. Lord of the Flies
Antoine is having meetings with the cast discussing what the plans for the play are. There will be rehearsals on Wednesday and Friday this week, T. Eaton will attend to see how it is getting on. They have already had a read-through of the script. Poster plans are in progress and a financial meeting is yet to be held. After a long debate the board decided a fundraiser should be held to raise awareness for the show as well as some funds for STaG’s future shows.

3. Stripmine Ocean
Venues have been applied for and C. Felstead is looking for the fringe pack to pass onto S. MacDonald. The same cast should be kept for the Fringe as they are all available. S. Macdonald will ask for feedback from anyone that saw the show in order to improve on it, this will be put in the newsletter. Fundraising needs to start as soon as possible. Siobhan has told T. Pennock she will give him the money she has from last year.

4. Play in a Day
The QMU has been booked on the 15th May. A committee will be formed within the board as well as out with it to get some ideas. The board will begin by discussing plans via email.

5. STaG Ball/ Elections/ Social
F. Bird asked if someone could stock the bar ahead of the next social. D. Hahn and T. Pennock will do this next week after the meeting. C. Felstead, A. McKay, T. Pennock and A. Rutherford will be making pancakes. It will be readvertised in the email this week.
The plans for the ball are going well so far and a date for the meeting will be sent out. The budget is on target so far. We have to pay £50 for the bar at the GUU but if we make £250 then we get this back. We are allowed nibbles and can get in from 2pm. We have to clear up by 12pm the next day. Ticket prices will be £15 and plans for publicity will be made this week.
There has been high interest in the elections so far. They will be advertised in the newsletter after the AGM.

6. G12
The cost for 2 janitors is £36 an hour Monday-Saturday and £46 per hour on a Sunday. Tech support is £16 an hour. The studio will cost approx. £540 for 3 days and the G12 will cost approx. £1040 for the same time. The board thought they would probably be able to get the production fund again which means it would be good to do a performance in there again. We will ask the theatre department when would be best to do this around late November/early December.
S. Gregson will email The Arches to ask about using there as a potential space in future.

7. Miss Julie
The play has been cast and scripts are being sorted out for it. D. Hahn is looking for a space and limited capacity is being taken into account. It was discussed whether the play could be screened via a live link up to increase audience numbers. This could involve GUST in the performance.

8. Other Business
S. MacDonald is going to email the Guardian and Qmunicate about them turning up to watch shows for free but not reviewing them to express our disappointment.
A radioplay was discussed and could be a future opportunity for STaG.