Minutes: 15th April 2013

Minutes of STaG Board Meeting, 15th April 2013

The STaG Room, 62 Oakfield Avenue 5.35-6.40pm

In attendance were H. Allan, A. Ciupka, N. Donald, W. Foote, M. Godden,  C. Goldstone, S. Gow, S. Linsley, A. McCallum, A. Rutherford, Z. Williams

Apologies from J. Cameron, D. Hahn, R. Tildesley
A. Cameron was also being kept updated on proceedings.

Agenda

1. Monsters
2. LIPP
3. AGM
4. Elections
5. Packs
6. Ball
7. Board Trip
8. Govanhill
9. AOB

1.  Monsters

1. A door rota is needed [ACTION: Nogs]. 
2. The money box needs to be sorted [ACTION: Rob].
3. Please plug it!  [ACTION: All].
4. Chairs - 20 a night.  Marketing it as intimate; the booking form is on the website.
5. Posters have been put up by the cast.

2.  Love in the Past Participle

1. Venues - Bedlam and Zoo both rejected our application.  Managed to call most venues and called Charles at Space who have given us a cancelled slot.  C were angry, and have made a note in STaG’s file.  However the venue is now booked, with two different time slots: 11am for the first half of the run and 12pm for the second, and we have some days off.  It's a shorter run than we would have had before, but it is more central (on Nicholson Street).  [EVENT: LIPP, 2nd-17th August, Surgeons' Hall].
2. Applied for the Fringe Facebook and Twitter. 
3. Poster designer - Cliff Andrade, yet to reply to the email.  He will also make a trailer and teaser, and we need to ask him if he would be willing to design the website which Aidan can then make before 30^th May [ACTION: Mabs, Aidan?].
4. Internet campaign deadline is the end of May; June is for press releases.
5. Budget meeting is needed [ACTION: Aidan, Rob]. Space is cheaper than our previous option - £1500 for the whole run.
6. Fundraiser - Thursday 18^th [EVENT], in the form of a love-themed Scratch Night with a photo booth, etc.
7. STaG room clean up needed [ACTION: Mabs].
8. Fundraising ideas - need more. J. May does not want a day-long fundraiser, although C. Goldstone is to talk to him again as they can be effective [ACTION: Catherine].
9. A preview show is to be held in July.  Arches and Tron Changing House are possibilities [ACTION: Mabs].
10. The show is taking time off before returning to rehearsals in early June.
11. Flat search has not yet begun but will probably be done in the next 3 weeks [ACTION: Catherine].

3.  AGM

1. Compulsory board attendance [ACTION: All]. 
2. Email A. Rutherford any potential issues by 1pm on Saturday [ACTION: All]. 
3. R. Tildesley needs to make a financial support for the year [ACTION: Rob]. 
4. A. Ciupka is to email about the issue of the Board Rep role [ACTION: Alex]. 

4.  Elections

1. Details of the roles have been published in the newsletter, and manifestos are to be out quite quickly next week.
2. W. Foote will sort the barbeque before tomorrow and forward plans for newsletter [ACTION: Will].

5.  Packs
Packs need to be ready preferably for Friday, but certainly by the elections on May the 4th [ACTION: All].

6.  Ball

1. Venue - GUU are unlikely to have an inquest before the end of term, so the boycott resulting from the Ancients Debate continues.
2. The general consensus was not to change the venue.  This does not alter the fact, however, that members still have a problem with the GUU.  W. Foote dislikes Kudos and felt that the GUU is the best space, and it is a hassle to find a new one.
3. M. Godden and W. Foote are to check the booking with Gemma [ACTION: Mabs & Will].
4. A poster and the Ball Committee are needed [ACTION: Will & Sinead].

7.  Board Trip

1. Jack’s house is available.  It is a bit awkward to get to but doable.
2. We figured out that there are no dates that we can all do - 22^nd, 23^rd  and 24^th are when most are free; we may stay until Friday depending on our availabilities [EVENT: Board Trip 22-24th May, Jack's House].
3. A. Ciupka volunteered to help organize travel [ACTION: Alex].
   * N. Donald entered.

8.  Govanhill Baths

While being refurbished as a theatre/exhibition space, the Govanhill Baths are looking for interested parties to perform.  It might be a possible venue in the future.  A. Rutherford is to email expressing interest [ACTION: Aidan].

9.  AOB

1. Cecilians - this year we were invited to their cèilidh, and in the past there has been a joint sports/football event.  W. Foote will email to ask if they want to reprise something similar [ACTION: Will].
2. MSs next year - venues are already a struggle.  Only the Mitchell is free but at a price, although G12 is a possibility.  2nd semester perhaps Platform?  It is far away but a good price and a nice venue.  We could suspend making the decision until the new Board is in place, as especially with the transport issues it seems like a heavy burden to put on the new Board's shoulders.  A vote secured suspending the decision for now.  However we are running out of time; the Tron and Tramway are full, the Arches are expensive.  The CCA could be a possibility for MS1.
3. Avant Garde could be a possibility for the STaG Ball.

The date of the next meeting is Monday 22nd April at 5.30pm in the STaG Room.

Meeting adjourned.