Minutes: 5th November 2012

Minutes of STaG Board Meeting, 5th December 2012

The STaG Room, 62 Oakfield Avenue 5:35-6:10pm

In attendance were H. Allan, Jack Cameron, A. Ciupka, N. Donald, W. Foote, C. Goldstone, D. Hahn, S. Linsley, A. McCallum, Sophie McCormack-Gow, A. Rutherford, R. Tildesley, Z. Williams
Apologies from M. Godden, A. Cameron
Also present was E. Igelström (previous FinSec), for the transition in the position.

Pending actions from previous Minutes

• Mabs - Clean-Up needs organising
• Zoë - Wall Planner
• Zoë - Cupboard Clean-Up

Agenda

1. FinSec
2. SN
3. Publicity
4. Social
5. OrdBoards
6. Venues
7. Internet
8. AOB

1.  FinSec

The Board introduced themselves and welcomed the new FinSec R. Tildesley.

2.  SN

1. Please share the link on Facebook [ACTION: All] and use the cover photo (with Sinead, Jack version for the website).
2. Most backstage preparations are sorted and everything is mostly going well.  There were some issues with the 'Hatty' SM but this has been sorted.  
3. Launch Night is on Friday [EVENT], please come and dress up in your best Romanian Tombstone costume.  A rehearsal needs to be shifted [ACTION: Aidan].
4. Tech Meeting is to be confirmed.  
5. SN Fundraiser went very well.  Before the next one, as usual refreshments need to be bought - A. Ciupka & J. Cameron volunteered for Thursday evening (to contact A. Rutherford beforehand).

3.  Publicity

1. The SN posters were a week behind due to a broken laptop and poster and printer mishaps, but all finally fixed.  Please share the event on Facebook and help with circulating posters [ACTION: All] - currently all of the university, Gibson Street, up to the Halt and Ashton Lane are covered.  Tomorrow S. Linsley shall be out putting up more.
2. HB posters currently at the printers.  Business cards are printed, although some needed redoing.  Again, please grab some posters and start booking tickets (for both productions) [ACTION: All].  All is well within budget, although it shouldn't be forgotten that this is extra money spent by STaG for re-printing.  S. Linsley also emailed GUM and the Journal, material is doing the rounds on the TV circuit, an acquaintance at the Skinny has been contacted, and a review is to be done by those involved with Glasgow Girls.

4.  Social 

1. The Friday before HB is to be the Christmas Social [EVENT: 23rd November].  A trip to the pantomime, e.g. shall be researched soon [ACTION: William].  
2. Last week's Hallowe'en Social went really well and was very enjoyable.  Some money for decorations is to be reimbursed [ACTION: Erik].  

5.  OrdBoards
Further to last week's suggestion, OrdBoards should contact SMs for the relevant productions.


6.  Venues

1. The Cupboard Clean-Up shall commence at 2pm on Wednesday, then if necessary again at 2pm on Thursday [EVENT].  
2. Newsletter blurb about room booking shall be submitted by M. Godden for the next issue [ACTION: Mabs].  Zoe is to email current SMs about the issue with booking rooms [ACTION: Zoë].  The members able to book rooms will be A. Rutherford, M. Godden and S. Gow.
3. There was a suggestion that there should be a policy on having rehearsals in peoples' flats; it was decided that no formal policy is needed, but any issues can always be brought to the Board.

7.  Internet

1. The formatting on the last newsletter seemed slightly squint and may need looking at - H. Allan is to send A. Rutherford the access link [ACTION: Harriet & Aidan].  
2. Board Emails - these have also been playing up, so please double check that any emails have actually sent [ACTION: All].

8.  AOB

1. There was a reminder that proposals for the NMS are due in soon.
2. Exec Meeting is to take place at 5pm on Thursday at Stravaigin [ACTION: Aidan, Amy, Catherine, Nogs, Rob & Erik].
3. Ironic Hive Trip - to take place after the Improv performance on the 22nd November [EVENT: Hive].
4. Improv - how it is organised and likely to continue was breached.  T. Pennock is stepping down at Christmas, with E. Igelström perhaps following soon thereafter, which leaves only C. MacAskill and A. Ahlinder in the planning committee.  Suggested ways of making sure it survived strong included approaching people to help run it, or putting it in the newsletter; Improv does seem to keep a low profile and seems more distant than other aspects of STaG.   The Committee shall talk first to the people in Improv about the issue.
5. Writing Group - likewise, should this be the responsibility of VPNW?  It was agreed that this should probably depend on the individual.
6. H. Allan is unavailable when the newsletter is due out on Tuesday, and shall forward the material  [ACTION: Harriet & Erik].
7. Christmas Dinner - to be confirmed next week once the exam timetable is out.
8. Board Trip - a cheque is being sent to Sinead's uncle, and by train the trip costs about £15 return.  H. Allan may be unable to come, which may impact on the minibus, but it would be useful if she took the test anyway for future outings [ACTION: Harriet].  The dates are confirmed as the 15-18th December [EVENT: Board Trip to Northumberland].

The date of the next meeting is Monday 12th November, 5:30pm in the STaG Room.

Meeting adjourned.