Minutes of STaG Executive Meeting 8th November 2012
Stravaigin, Gibson Street 5:20pm
In attendance were A. Cameron, N. Donald, C. Goldstone, E. Igelström, A. Rutherford, R. Tildesley
A. Finance
B. The Board
C. STaG Overall
D. AOB
A. Finance
- Changeover (The second half of the handover from E. Igelström to R. Tildesley is the Board Meeting next Monday.)
- Cheque Book - the names for this shall be altered after SN [ACTION].
- Budget Meeting - this shall be needed for MS1 to bring Rob up to date [ACTION].
- R. Tildesley has received all the relevant paperwork and is slowly getting his head round the works; he was reminded that E. Igelström is always available for support, as is the rest of the Board.
2. Current Affairs
- Annual Budget - an annual budget plan has not yet been made, as there seems no point in setting anything explicit: every show changes the year's finance and depends on too many variable factors. Therefore the year is worth keeping in mind, but not something we can schedule.
- Current situation - so far we have made a profit on everything and have a very secure nest in the bank. The venue situation for HB is a gamble, in that the fee is greater but so is the capacity, but this is perhaps something to explore, such as a larger publicity campaign for MS2 or NW: what would the effect be with advertisement in the subway, for example? [ACTION: Board Agenda].
- Grants - to be looked at soon. The SRC Grant in particular needs to be applied for before HB, once the blurb is received [ACTION: Rob].
B. The Board
- Morale - there seems to be no tension, feuds, chaos nor cliques, and no opposing ideologies; everyone is enjoying themselves and getting on splendidly.
- Tasks - it was pointed out that tasks are often slipping deadlines, and we should endeavour to be more efficient at completing things which we've been allocated [ACTION: Board Agenda]. To help reinforce this, action points shall be emailed every week after the Board Meeting [ACTION: Nogs].
C. STaG Overall
- Venues - M. Godden is looking into alternative venues such as the Tron, Lansdowne and Tramway (which is very reasonably priced and an amazing space, just a bit far away), especially as Cottiers is taking down its theatre space soon.
- Performance Arts (PerfA) - shall be scoped for soon, taking the place of the Writing Group [ACTION: Amy].
- Upcoming Events - the next newsletter maybe should detail all of the events next semester to get them in perspective; if anything a fundamental issue is just not getting enough proposals for STaG to put its weight behind. A better blurb is to be written for NMS [ACTION: Aidan].
D. AOB
- A Dada Mail pack is required [ACTION: Aidan].
- Membership - H. Allan should go along to SN tech/dress rehearsals to ensure that as many people are memberised as possible; D. Mackay shall be met by A. Cameron and E. Igelström to finally pay the last installment from the Fringe and membership; as a whole any unmemberised performers are by the Constitution not eligible to get on stage [ACTION: Harriet], emails on this matter shall be sent to those involved in SN [ACTION: Amy]. The membership generally seems low this year, however it is still early days.
- Paperwork - requests shall be sent for an Exec Pack, Door Duty Pack, Minutes Template [ACTIONS: Nogs], Drinks and MD Packs [ACTION: Nogs email relevant parties], Wordpress and Webmaster Packs [ACTION: Aidan/Tom Pennock?], Rejection Template [ACTION: Amy], Election Pack [ACTION: volunteer(s)?] and the Writing Group [ACTION: Catherine].
- Uniform - Board members should dress distinctively for events, especially if on the door, in the orange T-shirts and black [ACTION: Board Agenda].
- GUU Bookings - due to the Hive shutting down, bookings need to be in before Christmas for the rest of the year, meaning that the Ball needs to be booked now [ACTION: Board Agenda].
The next meeting shall take place after MS1.
Meeting adjourned.
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