Minutes 27th February 2012

Minutes 27th February 2012 In attendance: S. Gregson, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, D. Di Rollo H. Bolwell, A. Rutherford, W. Foote, C. Felstead, D. Keenan, C. Beaumont, L. Taylor Apologies: L. Monkman Agenda 1) New Works Post Mortem 2) Studio Slot – MMSINS 3) Cinders 4) Climate Change Fest. 5) Inter-university drama fest. 6) The Fringe 7) Theatre Trip 8) STaG Ball 9) AGM 10) Hoodies 11) Improv Tea-Time 12) First Aid Kit 13) AOB 1) New Works Post Mortem The board congratulated L. Taylor and all those involved on a really great week. The lack of feedback from those involved was taken as a good sign as no complaints were given! L. Taylor will add various things to the pack including suggestions on finding judges and advice for the poster. The committee was really helpful and involved the whole way through. Production week was good and the whole team were working well together. It was good to have a long time to do tech and dress as well as the get-in as it made things less stressful. It would be nice to have a bigger venue but the costs involved make this difficult however it will be investigated. L. Taylor feels she could have kept a stricter eye on the timing of some of the plays – one in particular was quite long but the judges were asked not to take this into account when judging the plays. The judges were all very happy and impressed with the quality of the shows. Fundraising was very successful and ticket sales raised approximately £700. One play went over budget and has lost receipts so C. Beaumont is having a meeting to discuss this and it is at his own discretion whether or not to refund the amounts. The venue still has an issue with a lack of cleaning in the toilets however it was discussed that perhaps the board could help out with this as there is no on-site cleaner. This will be brought up with the venue before Cinders. There was a slight issue with the programme and C. Felstead reminded L. Taylor that she could ask board members for help if she needed it. 2) Studio Slot – MMSINS The rehearsal went well and the character issues have been resolved. There are now 2 male cast members – a revision to the original script however W. Foote maintains it still reads well. A poster designer has been found and publicity is underway. There will be a budget meeting on Friday. A £3 suggested donation will be advertised on the door. A. Rutherford will contact Heidi about tech – it is up to him what level of tech will be provided. An image for the website banner will be made – this will be a rolling banner as Cinders will also be advertised. More rehearsals are needed as the board feels 2 per week is not enough considering the short time scale. 3) Cinders The fundraiser has been planned – the board should attend on Friday to make it a very successful night. Filming on Friday went well and the footage is being edited. D. Di Rollo will attend the Saturday rehearsal to get some footage for the youtube channel. The blocking has been finished. Grant applications are being filled out this week. L. Taylor will email the SRC to ask whether it is in our best interests to apply for grants for the Fringe and for Cinders. The bar will be stocked by C. Felstead and D. Keenan for Friday. The poster is a week or so behind schedule but I. McArthur is in control and feels it will work out ok. A. Rutherford is still waiting to hear about rights for the play. 4) Climate Change Fest. Publicity ideas that are environmentally friendly are being discussed – some ideas were human flyers (most likely board members) and moss graffiti. It was decided it is worth investing in publicity as a lot of interest can be gained. It was suggested that GUCA could be involved if they wish to be. There are going to be provisional dates advertised in the newsletter so that people are free to help. 5) Inter-University Drama Fest. This will take place in Bristol. It was suggested that Against The Grain/What’s He Building in there? could be taken as a practice for the Fringe. C. Felstead will email back to express our interest. 6) The Fringe The application for Bedlam has been sent. Venues and grants are being applied for. Roles such as publicity will be advertised in the newsletter. 7) Theatre Trip This will be the March social – if board members are interested in going they should book tickets soon. 8) STaG Ball The GU is still tbc as a venue. D. Keenan will try again to gain confirmation. 9) AGM C. Beaumont will make a detailed financial report in time for it. The board packs should be completed and emailed to C. Felstead by the 14th March. 10) Hoodies 2 people have ordered. 10 hoodies in various sizes will be ordered as they will be sold at some point. 11) Improv Tea Time A performance is being considered. A possible date is the 8th March in Jims Bar - another date is at the end of exams in order to give more time. Improv-tea time will trial weekly meetings to see how it goes. 12) First Aid Kit One will be bought as if set is being built it is basic health and safety. 13) AOB C. Goldstone is interested in applying for the NSDF with After Eight. She will research it and report back to the board. There was a discussion about the ticketing system and possibly implementing some system where only 80% are sold online and 20% held back for sale on the door. This was debated for a long time and eventually it was decided that for now at least the cancellation policy will be highlighted so people are aware they can (and should) cancel if they are no longer able to make a show. A reminder email was also suggested as a solution to people not turning up. There will be a meeting with the MSA to discuss using the building amicably.