Minutes 20th February 2012

STaG Board Meeting 20/02/2012 In attendance: S. Gregson, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, D. Di Rollo H. Bolwell, A. Rutherford, W. Foote, C. Felstead, D. Keenan, C. Beaumont, L. Monkman Apologies: L. Taylor Agenda 1) New Works 2) Studio Slot 3) Cinders 4) Climate Change 5) Social/Theatre Trip 6) STaG Ball 7) Elections/AGM 8) Board Event 9) AOB 1) New Works The post-mortem will take place next week after an anonymous questionnaire has been answered by those involved. The bar needs stocked for the announcement night on Wednesday – lots will be bought as the social is on Friday so it saves on trips there. The clean up will take place on Tuesday from 4pm. A photo montage was discussed as opposed to videos of the plays due to a lack of footage. 2) Studio Slot Further auditions are being held tonight and it will be cast soon. Heidi will sort publicity and I. McArthur should have the details by the 2nd March. 3) Cinders A fundraising meeting was held and we discovered we could apply for the creative practice fund – this will be done during the week. The plans for the fundraiser are under way and it has been decided £3 will be charged for entry – this will include unlimited sandwiches but people have to pay for cake. Memberising is in process and should be completed by Saturday. Jims has been reserved for a reading night on the 12th March. There has been a singing rehearsal and these are continuing. 4) Climate Change This will start to be planned now that NWF is over. More information is yet to be received from the organisers however we plan to involve other societies too. 5) Social/Theatre Trip Quiz rounds are being written by a few volunteers – there will be 10 questions per round. A (casual) rota is being done for the bar – the board should spend an hour each on it. D. Keenan will buy a prize for the winning team. There will be peanuts/crisps etc and the room will be set up from 6pm. A facebook event for the theatre trip will be made. 6) STaG Ball The committee will meet to start planning soon. The GU is most likely booked although D. Keenan is waiting for confirmation. 7) Elections/AGM The date of the AGM was decided as inappropriate and so has been moved to the 11th March at 4:30pm – this allows for more time to change details of board positions before the elections are advertised. E. Igelstrom feels a lot of work needs done to the constitution and suggested a committee could do this. Prior to the AGM everyone should read the constitution and get to know what they feel may need to be changed/clarified. G. Bennett-Lurie will help H. Allan keep track of any changes. The AGM will be advertised in the newsletter along with a link to the constitution for the members. 8) Board Event L. Taylor will be sending a list of club nights. H. Bolwell will send a food suggestions email where people should sign up for dishes. 9) AOB The exec meeting will be scheduled soon. C. Felstead will email Mark Westbrook about the missing money.