Minutes 23rd January 2012

STaG Board Meeting 23/01/2012 In attendance: S. Gregson, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, L. Monkman, D. Di Rollo H. Bolwell, A. Rutherford, W. Foote, C. Beaumont, L. Taylor Apologies: D. Keenan, C. Felstead Agenda 1) The Girl with the Red Hair 2) New Works 3) Charity Performance 4) Cinders 5) QMU 6) Workshop 7) Tent Email 8) Buying a stag for STaG 9) Board Trip 10) AOB 1) The Girl with the Red Hair Rehearsals are going well and a venue has been found – it will be in the Flying Duck however the performance dates have been changed to Thursday, Friday, Saturday due to venue availability. Furthermore, the Saturday performance will now only be a matinee due to cast availability. There has not been a tech meeting yet but A. Rutherford is not worried about this due to having worked in the Flying Duck before. Booking forms etc will be put on the website – A. Rutherford will do this. 2) New Works The performance days have been chosen and tech and dress slots have been given out (Wednesday – Tent, Thursday – Against the Grain, Friday – After 8, Saturday – Warcry). The fundraiser is on Saturday and L. Taylor is excited. Cones for the food have been ordered and so has plastic cutlery. Hot plates are trying to be sourced to keep the food warm. 100 portions are expected to be served (extra portions costing £1.50) The STaG room will be decorated using tartan fabric/wrapping paper from 6.30pm on Saturday. The food will arrive at 7pm. L. Taylor will be stocking the bar. There have been delays in the poster however it will be done as soon as possible and mock ups for flyers containing information about each show and the festival as a whole have been made. The launch night will be cabaret themed and held on the 10th February – plans are in progress. The announcement night will be the 21st February in the STaG room. An update will be sent to the judges when the poster is done so they can see it. 3) Charity Performance Emily Burckhardt asked the board if STaG would be interested in helping with the LGBT performance of the Vagina Monologues at the Flying Duck. She asked for information about it to go in the newsletter. 4) Cinders The play has been cast and the readthrough is this evening. The board were introduced to the ASM. Sources of funding were discussed for example the creative practice fund – this application could take into account the interest of the production for students doing Slavonic studies. C. Beaumont offered to look into grants but the board is encouraged to help if possible. The SRC fund finding service could come in useful. The fundraiser will take place on the 2nd March and the launch night will be on the 15th March - both in the STaG room. A camera man has potentially been found the directors are just waiting for confirmation from him. 5) QMU The new proposed date is the 28th February however the lead in I. McArthur’s cast cannot make this date. She suggested another play is found. The board discussed using the New Works winner. The lack of certainty over the day’s events is concerning and I. McArthur is worried it may result in a poorly organised rehearsal process because of the last minute decisions made. She will email the QMU and ask for more information by Friday so a decision can be made at next week’s meeting. 6) Workshop There has been low interest so far, a decision needs to be made whether to continue or not. C. Felstead or S. Gregson will contact Flora to discuss. 7) Tent email There is not enough time for STaG and Tent to collaborate due to 6 shows rehearsing at the moment and needing time in the QMU to rehearse. 8) Buying a stag for STaG After a long debate over the merits, the cuteness and the possibility of eating the stag, the board decided not to adopt one. 9) Board Trip H. Bolwell researched a trip to Edinburgh or a themed night in Glasgow. The board agreed that the Christmas meal was so lovely a repeat would be great. H. Bolwell will have a think and get back to the board with more plans. 10) AOB Improv tea-time are planning a trip to see the improv night at the stand next week. All are welcome. C. Beaumont asked for those who have not yet paid for their hoodies to do so as soon as possible. D. Di Rollo has set up the STaG youtube channel. Some filming will be done soon. There is a possibility of STaG and the debating society working together in the form of confidence and vocal workshops next term. STaG is interested and so D. Di Rollo will pass this on to the debating society (stressing that next year’s board may think differently to this year’s)