Minutes 16th January 2012

STaG Board Meeting 16/01/2012 In attendance: S. Gregson, C. Felstead, G. Bennett-Lurie, H. Allan, I. McArthur, Erik Igelstrom, C. Goldstone, D. Keenan, L. Monkman, D. Di Rollo H. Bolwell, A. Rutherford, W. Foote, C. Beaumont Apologies: L. Taylor Agenda 1) Cinders 2) The Girl with the Red Hair 3) New Works 4) Mark Westbrook 5) QMU 6) Hoodies 7) Social 8) Board Trip 9) GU Amnesty 10) Workshop 11) Board Rep Role 12) AOB 1) Cinders There was a low turn out for auditionees today however it is hoped this will increase tomorrow. E. Igelstrom will cover H. Allan’s 4-5 shift tomorrow. The SPACE has been booked and it was decided that the Saturday matinee should begin at 2pm. There are forms to fill in eg a risk assessment form but these will be done as soon as possible. The ticket prices are going to be set at £8 full price or £6 for concessions. The budget meeting will take place at 2pm on Tuesday. G. Bennett-Lurie needs to write a blurb for the SPACE but this could be the same one that was in the newsletter. The times for the get-in etc need to be emailed to the SPACE at least 2 weeks before the performances. We are able to send posters to the venue that will be put up inside. A publicity meeting will take place on Thursday. A camera-person still has not been found so it was suggested Cut! or GUST could be asked. 2) The Girl with the Red Hair S. Gregson has still not had a confirmation from the venue, if we cannot get one by the end of the week other options will be considered (eg the Cloisters) I. McArthur will meet the poster designer tomorrow to see the finished piece. 3) New Works Feedback should have been sent by now however with the absence of L. Taylor the board was unsure whether this has been done. The grant form has been completed and so will be sent off soon. The bar will be stocked by D. Keenan and some helpers byt Thursday for the meet and greet. The board are encouraged to attend this if possible. The Burns fundraiser will be advertised in the newsletter. Mock ups for the poster have been done. 4) Mark Westbrook STaG need to investigate how much he was paid as there is possibly £100 missing from the account – this could be a banking error. There does not appear to be much interest in a second round of workshops as far as the board is aware. There has also been no further discussion of the collaboration between STaG and Mark. 5) QMU The date suggested was unsuitable for STaG so C. Felstead has asked if there are any others. STaG is waiting to hear back. 6) Hoodies People should have brought £20 for W. Foote. It was decided that something should go in the newsletter advising people they can pre-order (and pay for) hoodies at the next social as that way we can order what we need. 7) Social It could be at the end of February due to New Works clashes. D. Keenan has looked into various theatre trip possibilities too. 8) Board Trip The best date seems to be the 3rd-4th March. The board should keep this available. H. Bolwell will investigate further. 9) GU Amnesty STaG need not contribute anymore. 10) Workshops C. Felstead has emailed Flora to see if she is still interested in hosting one. She said yes so the GU has been booked for the 26th January between 5 and 7pm. 11) Board Rep Role This role needs more structure to it as nobody has a clear idea of what it is. It is similar to the role of stage-manager but less involved. It is concerning that some BRs may be too involved with the show. It was decided they shouldn’t be too creatively involved but instead should help with general organisation such as fundraisers. They should also be a general point of help for the cast and crew with any questions or concerns they may have in relation to STaG or the rehearsal that they may feel uncomfortable asking the director. The BR should attend read-throughs, social events and meetings so they can be seen as approachable. It is also important that they are able to keep track of the progress of the play and report back to the board. “Know everything, do nothing” (Like a bird watcher) 12) AOB H. Bolwell will look into adopting a stag as a pet/mascot for the society. D. Di Rollo suggested a STaG youtube channel, which would show clips/teasers of shows and rehearsals. He is happy to film these things and edit them.