Minutes: 3rd September 2012

Minutes of STaG Board Meeting 3rd September 2012

The STaG Room, 62 Oakfield Avenue 5:30pm

In attendance were A. Ciupka, N. Donald, W. Foote, C. Goldstone, D. Hahn, E. Igelström, S. Linsley, A. McCallum, A. Rutherford, Z. Williams

Apologies from H. Allan, A. Cameron, M. Godden

Agenda

1. NMS1 Proposals
2. Bristol Post-Mortem
3. Freshers'
4. Social
5. Membership
6. Affiliation
7. Finance
8. Fringe Update
9. NTN Update
10. SN Update
11. MS1 Update
12. Glasgay! Update
13. Panopticon
14. Any Other Business (AOB)

1.  Non-MainStage 1 Proposals

1. Discussion with proposers about their work.          *Nogs joins the meeting.
2. Calendar dates were listed again for members' diaries.  A new wall calendar shall be bought [ACTION: Aidan/Zoë].
3. A second round of voting secured H. Murphy's 'Amiegeddon' as the first NMS, to be performed in Offshore [ACTION: Mabs].   It was agreed that a more collaborative process this time should be suggested and the complexity of the sound arrangements was discussed, concluding that this was dependent on the expertise of the sound designer involved and the flexibility of the director.  Feedback for the declined play shall remark on the repeat proposal of a previous NW entry and respectively a lack of clarity regarding the new director's own vision, the lateness of the proposal and a recommendation of meetings in future.
4. For Board Rep., H. Allan shall be approached, otherwise Z. Williams will volunteer [ACTION: Aidan].

2.  Bristol Post-Mortem

1. C. Goldstone gave feedback that the Bristol had been a fantastic and worthwhile experience, cast and crew being very well looked-after and despite travel problems everything turned out satisfactory in the end.  She would very much recommend participating again, however next year Bristol are planning to reschedule to February, which may coincide with NW.  A NW play, however, would still be the perfect candidate for Bristol, either a winning entry or a quality proposal, depending on the calibre of the proposals.
2. Budget - the only figure is £150 loss, which resulted from subsidising transport.  It is unclear but mostly improbable whether STaG will receive any money from Bristol at some stage too.

3.  Freshers'

1.  EVENTS:
• Monday 10th - morning, Pep Talk in STaG Room; 1-4pm, Bear Hunt with raffle tickets, flyering; evening, Raffle from the Bear's raffle tickets in the STaG Room at 8pm
• Tuesday 11th - 10am-5pm, Freshers' Fair (rota for stall); Barbecue
• Wednesday 12th - 10am-5pm, Freshers' Fair; Scratch Night
• Thursday 13th - afternoon, Writers' Workshop; evening clear due to Union activities
• Friday 14th - 3-5pm, Improv Workshop; evening clear.
2. Freshers' Helpers:  to be given a printed sheet of calendar dates for the year [ACTION: William &/or Nogs].
3. The STaG Bear - W. Foote is to don the costume.  The investment in buying a costume as opposed to renting one every year shall be researched [ACTION: Erik].
4. EVENT:  Folding Party - Thursday 6th, STaG Room, 6pm, provided that the shop has completed the order.  The leaflets go to print tomorrow. 
5. There are enough stocks of membership cards.
6. T-Shirts - W. Foote needs sizes to continue purchasing Board T-Shirts in time for Freshers'.  This may need to be subsidised by STaG.  [ACTION: All]

4.  Social

The first STaG social shall be held on the 25th September as a gathering in the STaG Room before going out dancing in town.

5.  Membership

1. Final membership fees - £4 Freshers' discount, £6 otherwise.
2. Gold Membership - due to a lack of organisation this year, this scheme shall not be implemented.

6.  Affiliation

1. Affiliation with the SRC is complete.
2. The GUU and QMU require re-affiliation as soon as possible [ACTION: Nogs].
3. An updated Board List should be sent to the Gatehouse [ACTION: Nogs].

7.  Finance

1. The change of signitaries is underway.  It would be appreciated if any financial transactions are possible to be postponed until this process is complete.
2. E. Igelström is devising an annual budget overview, to be discussed at the next Exec, the date of which shall be determined by a Doodle [ACTION: Nogs].

8.  Fringe Update

1. Post-Mortem - 17th September Board Meeting. 
2. Feedback very positive - the show was successful in even selling out on the last night, people being turned away at the door.
3. Finance - some figures from the Box Office have been forwarded to E. Igelström; more pending.

9.  New Talent Nights Update

1. Auditions - reminder, to be held next weekend with Tech Meeting at 12pm [EVENTS].
2. The venue is booked.
3. Budget meetings need to be arranged [ACTION: Aidan & Erik].
4. The poster has been designed, the banner to be completed for the website next week.

10.  STaG Nights Update
Discussion postponed until the next meeting.


11.  MainStage 1 Update

1. Venue - fallen through several times.  Suggestions for alternative venues included lecture theatres, the Mitchell Library and the Panopticon; M. Godden is currently researching possibilities.  There was some consensus, however, that in the highly unlikely situation of no venue being found before the auditions in 3 weeks' time, the production would be moved to the MS2 slot and the space filled by a smaller NMS.  Nevertheless this would be highly unexpected and is purely a safety measure.
2. Auditions - a problem with double bookings; now resolved.
3. H. Bolwell is considering engaging an Assistant Director; to be advertised in tomorrow's newsletter [ACTION: Harriet].

12.  Glasgay! Update
No contact as yet from Glasgay!; however their deadline was only last week.  The director J. May seems enthusiastic and organised, and A. McKay is to be Stage Manager.


13.  Britannia Panopticon

1. An email was received from the Britannia Panopticon looking for volunteers to dress in victorian costumes and bring in an audience as part of their efforts to raise enough funds to stay open.  Hidden on an upper level of the building cornering Argyle Street/Trongate, it is Britain's oldest music hall and famous as the debut arena for Stan Laurel.  A plea for volunteers shall be publicised in the newsletter [ACTION: Harriet].
2. Regarding the Panopticon as a possible venue, due to the lack of performance license there is a charge of £25/hour.  This would not be much more expensive than venues previously used, although D. Hahn mentioned that in the past the Panopticon also likes to have an input into the genre of its shows.

14.  AOCB
A Meeting snack rota is required [ACTION: Nogs].

The date of the next meeting is Monday 10th September, 5:30pm in the STaG Room.

Meeting adjourned.