Minutes: 22nd March 2010

STaG Board Meeting

22^nd March 2010

In attendance: H. Sloan, A. Blundell, R. Jones, S. Gregson, P. Mannion, S. Bradley, T. Mackay, K. Nesbitt, J. Dyer, F. Andrew, L. Fenwick, T. Eaton, A. Ralston, E. Burckhardt.

Also in attendance: C. Felstead

Agenda

1. Proposals
2. The Goat Post-mortem
3. Fringe
4. Lights
5. AOB

1. Proposals

L. Fenwick proposed “Self Confession vs. Self Service Tills” for the devised studio slot, which was accepted. K. Nesbitt will be the board rep for this production. P. Mannion will send feedback and organise the director’s pack. There were no proposals for the GUU Main-stage slot. The Board are going to advertise the slot for next week, at L1 and L2 Theatre classes. There will be a board meeting next week for proposals.

2. The Goat Post-mortem

H. Sloan and the board congratulated all those who were involved in The Goat, as it was agreed that the production went extremely well. There were various discussions about the successes and difficulties of the production and these are listed as follows:

• The Monday night of production week was taken off STaG, due to unforeseen circumstances, and this meant that The Goat only had Tuesday night to tech/dress/prepare. It would be useful to warn potential directors that this problem might arise in future.
• There were issues with programming, as it was on St. Patrick’s Day (a drinking holiday), and this might be something to bear in mind with other slots.
• STaG needs to work on communicating with all in the building – G12 Tech, G12 Front of House, Theatre Studies Dept. and Janitors. It is important not to assume that everything is being done, and it would be useful to check in with each section to make sure things are happening the right way.
• There needs to be a clarification with G12 Front of House about how many people are allowed in the space.
• There was an altercation about ticket bookings, and the structure of how STaG works a booking system needs to be refined. It is important to tell audience members that they should pick up their tickets 15 minutes before the play start-time otherwise they will be given away to people who are waiting. Audience members should also be told that they cannot book after 5pm on the day of the performance. It is vital that we make this clear so that STaG don’t have to turn audience members away.
• It was noted that we should check in with janitors to see if our shows are covered by them. It was suggested that having a contract with the G12 should become protocol. If STaG has booked the space, they should be able to prove that they have a right to it.
• There was much discussion, ongoing, about what the Board Rep’s role is. It was suggested that explaining the practical activities that a Board rep might take on might help to clarify the position.
• It was discussed that Board Rep can have a distancing effect on directors/productions. It was discussed that the Board should be more pro-active at coming to new directors and communicating about how they can help in the production. It was suggested that at proposals the Board could ‘meet and greet’ with the director and be introduced to all the people they’ll have to communicate with during production time.
• The director’s pack needs to be updated with Warm-Ups and more information and P. Mannion will make it a better document.
• There was discussion of a Board Rep pack.

S. Gregson reported that The Goat made £270 profit, which the Board agreed was excellent.

3. Fringe

’45 and a Half Miles’ has been given its Bedlam Fringe slot, which is 9.45am – 11.15am, with the show start time at 10am. (EEK!). This is in Weeks 1 & 2 of the Fringe. The venue hire is £1920 for the 2 weeks. A. Blundell is forming a Fringe committee to help the production along the way. E. Neville will be receiving feedback this week. P. Mannion is still writing the Fringe Pack.

4. Lights

T. Mackkers and H. Sloan-Dawg have been in touch with a ‘man’ who happens to own lights, and would like to sell them to STaG. J. Dyer will ask the SRC if there is space for STaG to store the lights and T. Macaroon and H. Sloanmeister will have the lights valued.

5. AOB

F. Andrew – is forming a BALL committee this week. There is a chance a 12pc swing band might like to play for the Ball and the current theme suggestion is ‘Ignorance Is Bliss’ – which could mean anything…

A. Blundell – is going to inform the Ramshorn that we will accept their generous offer to write off our debt.

P. Mannion – asked about No Wasted Education at St. Andrews, and this is going well.

There will be a board meeting next week.

THERE WILL BE NO SNACKS – BRING YOUR OWN!