Minutes: 1st February 2010 (Exec)

STaG Executive Board Meeting

1^st February 2010

In attendance: H. Sloan, A. Blundell, R. Jones, S. Gregson, P. Mannion.

This is a general summary of discussion points.

1. Links with other Universities – R. Jones stressed his passion for setting up links with other universities, and the Exec agreed. However, there is an acknowledgment of the different system of operations within other universities, as Edinburgh has a full-time theatre, and St. Andrews is a funding body. STaG want to work on these links and try to communicate more with other universities, working on R. Jones’s BAST (British Association of Student Theatre) idea.
2. Directors – There is a concern that STaG needs to formalise the way in which we appoint directors for our productions, and there needs to be a stress on people finding their own director, before they consider proposing. The other option is create a director’s only emailing list. There is a need for more director training as well, possibly with a workshop.
3. Ordinary Board Members – H. Sloan wanted to ensure that the Ord Board Members are having enough responsibility and work to do on the board. They could become assistants to two positions, say Publicity and Membership, and be taught how these positions work and in some sense ‘trained’. This might an idea for next year’s board, and there was a thought that we should be more definite with direction and tasks for the Ord Board Members, to make sure they do not feel left ‘out of the loop.’
4. Handover – The Exec want to ensure that handover happens correctly this year, as many members of the board are in their final year. There should also be a STaG Nights handover, Fringe handover and New Writing Festival handover. There should be reports, folders, documents all handed on to the next board. Hopefully, the STaG Wiki should ease this transition.
5. Membership - It is important still to have new members become involved, and hope that they run for STaG Board.
6. T-Shirts & Hoodies – There was discussion of having new t-shirts printed and sold at Freshers’ Week next week; this is to be agreed upon. The hoodies from last year are still missing. P. Mannion is going to ask ex-President S. Archibald if he has seen them.
7. Devised Slot – As STaG might have three slots in the Performance Studio this term, it was suggested that the third slot became a devised-only slot. P. Mannion will inform the board and ask them of their opinion.
8. Budgeting – S. Gregson wants to have budgeting become more formalised, with breakdown of costs, so STaG can see where its money is being spent.