Minutes: 6th December 2009

STaG Board Meeting

6^th December 2009

In attendance: H. Sloan, A. Blundell, R. Jones, S. Gregson, P. Mannion, M. J. O’Neill, K. Nesbitt, F. Andrew, A. Ralston, L. Fenwick.

Apologies: J. Dyer, T. Mackay, A. Ralston, T. Eaton, E. Burckhardt

Also attending: B. Myers, R. L. Murby, J. Maitland

Agenda

1. Present Laughter Post-mortem/Reflection

2. Registering as a Charity

3. STaG Christmas cards

4. Grants

5. Social – Pantomime

6. AOB

• New Writing Festival

• Website

1. Present Laughter Post-mortem/Reflection

B. Myers reported that he felt that the production had ran very smoothly and felt supported by STaG throughout the process. However, there were some logistical hitches that should be highlighted:

• Due to the ongoing ‘war’ of who owns the studio, there was a problem with the storage facilities being used by STaG. Directors need to be encouraged to use smaller sets to minimise this problem

• It will be good to inform the Duty Mgr, Lee and the Technical Team of STaG being in the studio to maintain a good working relationship with the G12.

• There is a need to ensure that the capacity of the Studio is kept at 50, and that the board should be very strict about letting more than that into the room.

• People who have pre-order tickets need to be informed that if they do not collect their tickets by 7.15pm they will be sold on.

• We need to ensure that people become members before they go onstage and that this should be strictly enforced.

P. Mannion will update the director’s pack with a list of dos and don’ts when people are working in the Studio. Present Laughter should make more than a £200 net profit.

2. Registering as a Charity

P. Mannion and H. Sloan have been doing some researching into the process of STaG becoming a charity, and it looks likely, however there are a few points that will need to be clarified:

• STaG will need trustees to become a charity and whether they need to become permanent or not, is an issue. F. Andrew will contact the Office of the Scottish Charities Regulator to discern this information.

• The legality of our Studio membership and selling alcohol ‘in an unlicensed’ fashion will probably be called into question as we have to declare everything financially.

P. Mannion and H. Sloan will work on this throughout the Christmas break.

3. STaG Christmas Cards

L. Fenwick has designed the STaG Christmas card and H. Sloan will sign them. The cards will be delivered on Wednesday 9^th December at noon by H. Sloan, K. Nesbitt, R. Jones and F. Andrew.

4. Grants

It was agreed that we will apply for the SRC Top-Up Grant for the venue hire of the Ramshorn Theatre for the New Writing Festival. P. Mannion will submit this to the SRC over the Christmas break.

5. Social - Pantomime

Because F. Andrew ‘hates’ pantomimes, L. Fenwick will be the board rep for the STaG trip to the pantomime. It will be on the 17^th December.

6. AOB

A. Blundell – is going to sit down with T. Mackay to arrange technical slots and performance times with the Ramshorn for the New Writing Festival.

M. J. O’Neill – the website committee is going to meet on Friday 11^th December at 3-4pm in the Library. The committee will be building the website with the help of Tessa Flannery, Stewart Archibald and Tom Pennock.

Have a good Christmas! And New Year!