Minutes: 9th November 2009

STaG Board Meeting

9^th November 2009

In attendance: H. Sloan, A. Blundell, R. Jones, S. Gregson, P. Mannion, M. J. O’Neill, J. Dyer, K. Nesbitt, T. MacKay, F. Andrew, E. Burckhardt, A. Ralston, L. Fenwick, T. Eaton.

Agenda

1. Room Booking
2. Newsletter Deadline
3. Studio
4. Community Schools Project
5. Sponsorship
6. Role of the Executive Board
7. AOB

1. Room Booking

After a busy week of booking rooms at the QMU, the room booking squad (H. Sloan, J. Dyer, P. Mannion) has create a new policy for the booking of rooms in the establishment of the QMU. The new policy is that rooms at the QMU will be booked once a week on Wednesday morning. In order to book a room, you need to inform the squad by Tuesday 7pm.

2. Newsletter Deadline

K. Nesbitt would like to remind everyone that the deadline for the newsletter is Tuesday 6pm. If you are going to be late to meet this deadline, please inform her in advance.

3. Studio

The production of Present Laughter in the studio is progressing well.

4. Community School Project

L. Fenwick stated that the project is still going well. One of the schools might be performing material from the workshops, and STaG members will be invited to watch.

5. Sponsorship

T. Eaton and F. Andrew met with Chris Birrell (of GUU fame; currently working at Jumpin’ Jaks) to discuss receiving sponsorship from Jumpin’ Jaks. The offer was poor and it was thought that the STaG contingent might not ‘appreciate’ the atmosphere of the venue. It was suggested that they look into PJ Champs as a possible alternative.

6. Role of the Executive Board

The role of the Executive board was discussed, to ensure that the Ordinary board knew its purpose. Nothing was definitively agreed, but there were some interesting roles considered:

• They set the agenda.
• They make sure that the board is functioning properly and attempt to resolve any problems on the board.
• They are a group with more experience of STaG bureaucracy and have extra time to discuss and make important decision.
• They can quickly make a decision/take action in times of crisis..

It was agreed that Executive meeting will be advertised to the Ordinary board and the minutes will made available online. There is already openness between the two groups, but there should be more transparency.

The Executive Board is H. Sloan, A. Blundell, R. Jones, S. Gregson and P. Mannion.

7. AOB

P. Mannion – On The Rocks is happening again this year and there is a call for submissions. It was agreed to be advertised to the general membership with proposals on Monday 30^th November, and the successful applicants will be entered on 1^st December.

J. Dyer – the bed in the STaG Room, which belongs to Richard Gadd, will be removed this week. A. Ralston stated that mattresses, which belong to Ruth Wells will be removed this week too. There will be a STaG Room clean up on Thursday 19^th November at 4pm. L. Fenwick is going to ring Stewart Archibald to see if he wants his belongings, if not they will be thrown out by the end of the week.

L. Fenwick – is working with A. Blundell to do PlayGroup.

R. Jones – asked for volunteers for Tuesday’s tech/dress of Peter and the Wolf. If you are there on the show night, please volunteer yourself or make your friends.

M. J. O’Neill – created a STaG Memory Box; please add your own memories. There is also a need for people to sell programmes to and gather feedback from the audience:

THU- M. J. O’Neill

FRI – E. Burckhardt

SAT – H. Sloan and P. Mannion

R. Jones - STaG has bought a domain name (www.stagstage.org.uk), but now needs to sit down with someone who has some internet/website know-how to create the STaG website.

F. Andrew – had a moral quandary about the STaG theatre trip, but that has been resolved. It is a positive thing to support STG’s work, and Nick Jones, with a trip to see Mercury Fur at the Ramshorn.

S. Gregson – asked if we could sell beer in the Studio and this was agreed not to be a good idea.

SNACK ROTA: A. Ralston – Drink, A. Blundell – Food.