This is the current amendment of the constitution of the Glasgow University Society known as Student Theatre at
The amendment is issued on this date, 12th October, 2009, and incorporates the changes to the constitution approved by all of those members attending the STaG AGM on 5th October, 2009.
1. The Constitution
This STaG constitution represents the governing principles of the society. Any board or ordinary member of the society must adhere to these principles. It is the responsibility of all members to ensure the society fulfils this constitution in the circumstance of a serious breach of these commitments the board reserve the right to remove membership from any offending member.
2. Name
2.1 The society shall be known as Student Theatre at
3. Objectives
The objectives of STaG are:
3.1 To create an environment in which members can take part in and enjoy all aspects of theatre, its production and creative process.
3.2 To encourage new work and develop new talent wherever possible.
3.3 To have a large and active membership drawn from as wide a background and experience as possible.
3.4 Not to exclude anyone, who meets the conditions of this constitution, of their right to be a member.
3.5 To produce challenging, thought-provoking, and relevant theatre.
4. Role.
To meet these objectives STaG will:
4.1 Produce theatre of all kinds.
4.2 Encourage members to produce theatre, providing appropriate 'support' for such 'affiliated' productions.
4.2.1 To be considered 'affiliated' a show must be: made up entirely of STaG members, acknowledge STaG by including our logo on production publicity, include a STaG board member as adviser to the production team, keep appropriate financial records, hold open auditions unless there are exceptional circumstances (deemed by the board), meet the requirements of this constitution and any contract between the said show and STaG.
4.2.2 Such 'support' will involve providing (as the board deems appropriate): financial support, rehearsal and performance space, props and costume, any other appropriate help and advice.
4.2.3 Financial support is given on agreed conditions and is at the discretion of the Board.
4.3 Provide theatrical training and education through teaching, workshops and collaborative learning.
4.4 Take drama beyond the context of the University, using members experience to the benefit of the local community.
4.5 Provide links between members and the professional theatre establishment.
5. Membership
5.1.1 Membership is open to any matriculated student of
5.1.2 Membership is also open to non-students and students of other educational institutions (e.g.
5.2 Membership entitles the student to take an active role in society activities, to question the activities of board members directly or through the membership secretary and to vote in the STaG elections.
5.3 Any member found bringing STaG into disrepute may have their membership withdrawn, without refund, at the discretion of a majority vote of the STaG board.
6. The Board
6.1 STaG will be run by an elected board, appointed via appropriate elections (See section 7).
The Board is structured as follows;
6.2 An Executive elected directly to their posts by the membership
· The President
· The Vice Presidents (2)
· The Financial Secretary
· The General Secretary
6.3.1 The remaining board positions are then filled by electing members and are elected to specific posts.
The remaining general board posts are as follows;
· Membership Secretary
· Social Convenor
· Publicity Manager
· Technical Manager
· Venues Manager
· Community Theatre Representative
· Ordinary Board Members (up to 2) (see 6.3.3)
· First Year Ordinary Board Members (up to 2) (see 6.3.2 and 6.3.3)
6.3.2 First Year Ordinary Board Members will be added to the general board after the first AGM of the new Academic Year. At the AGM, new members will be invited to put themselves forward for these positions. The Executive is responsible for ensuring the appointment of these positions within two weeks of the AGM. The Method as which these appointments take place will be at the discretion of the Board.
6.3.3 First Year Ordinary Board Members and Ordinary Board Members will be assigned specific duties at the start of the year and throughout by a process of discussion with the Executive.
6.4 Once appointed, general positions can be changed by the executive as and when appropriate. However, the general board member maintains the right to hold a general position for the duration of the elected period (i.e. one year).
6.5 The board will meet weekly at minuted meetings, where majority voting will take place on appropriate general issues.
6.6 Each Board member has the responsibility to carry out their duties to the best of their ability.
6.7 The president, as directly elected representative of the membership, carries the final casting vote on any issue, where s/he feels the membership’s interests are not served by an individual board decision and carries the casting vote of executive decisions.
6.8 The STaG board will be available to answer to the membership and will hold regular advertised meetings and surgeries.
6.9 The President can be removed with a unanimous general Board vote or the majority of the active membership.
7. Elections
7.1 A full annual election of the STaG board will take place on the Week after Easter break.
7.2 A general meeting will be called at this time and elections administered jointly by the Membership Secretary and Social Convenor.
7.3 All elections must be advertised sufficiently to the membership.
7.3.2 'Sufficiently' In this case being open advertisement and contact enough (as deemed by the board) to ensure 90% of active members are aware of the election and how to vote.
7.4 On the occasion of less than a 35% turn out of active membership (as deemed by the board), the process will be carried over to the next week, where those present will select new officers regardless of the turn out.
7.5 On the occasion of general Board positions not being filled then a second set of elections will be held within two weeks, the only requirement for election being a majority vote of those present at the meeting.
7.6 In running the elections the Membership Secretary or Social Convenor must not be running for an executive position (though s/he may run for a general position)*in the occasion of the membership secretary or social convenor running for an executive position the outgoing board must select an appropriate independent member to administer the elections in their place.
7.7 Those wishing to run for President must be nominated by two STaG members and the election administrator must receive their nomination at least one week prior to the election.
7.7.1 Those wishing to run for Executive Board must be nominated by one STaG members and the election administrator must receive their nomination at least one week prior to the election.
7.7.2 Those wishing to run for Ordinary Board must nominate themselves and inform the election administrator at least 24 hours prior to the election.
7.8 Prospective general board members may nominate themselves as a candidate at the election meeting.
7.9 On the occasion of only 1 person being nominated for President or standing for an Executive position, the person running requires a confirmation vote of more than 50% of those attending the election. If this vote is not received or the President's post has no nominee, the position will be opened up to the membership at the election where majority voting will fill the position.
7.10 Only registered STaG members may vote in or stand for election.
8. Hand Over
8.1 Following an election the existing executive board and the newly elected board will share control of STaG for two weeks after the election to ensure a full hand over of all records (including financial), property, etc. takes place.
8.2 During this period the previous board will compile a report detailing the work they have carried out that year, including a full set of accounts.
8.3 It is the responsibility of the exiting President and Financial Secretary to ensure all funds are fully accounted for and handed over to the incoming administration.
9. Conduct
9.1 STaG exists for its membership, not for the private profit of any member. It is the responsibility of all members and particularly that of the Financial Secretary and the President, to ensure that STaG funds are used only for the benefits of STaG.
9.2 The STaG Board must make every effort to ensure that STaG is in a better general condition when they pass it on than it was when they inherited it.
10. Finance
10.1 STaG's funds will be administered by the Financial Secretary and by the President.
10.2 All shows etc., will be encouraged to make money from their productions, adding to STaG's general funds. A show’s ability to do so will be taken into account when approval for affiliated shows is handed out.
10.3 No member or Board member will be paid for their services other than for legitimate expenses incurred and approved in advance by the Financial Secretary AND the President.
10.4 The spending of any major sum of money (above £40) must be agreed in advance by BOTH the President and the Financial Secretary.
11. The STaG Room
11.1 The STaG Studio (
11.2 Anyone using the STaG room must ensure that the room is left in a tidy condition, that chairs are stacked, and all rubbish disposed of. The person returning the STaG room keys to the main gate is also responsible for ensuring all lights are turned off, all doors are locked, and that the alarm (if appropriate) is set.
11.3 Any member found to be misusing (i.e. not meeting the above conditions) the STaG Room will have their STaG membership withdrawn without refund.
12. General
12.1 STaG exists to meet the requirements of its membership. An extraordinary AGM can be called in the event of more than 50% of the membership signing a petition requesting such a meeting. At such a meeting the board can be disbanded and new elections called by virtue of a majority vote. Such meetings will be administered jointly by the Membership Secretary and Social Convenor.
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