Minutes: 14th September 2009 (Executive Board)

In attendance: H. Sloan, R. Jones, A. Blundell, S. Gregson, P. Mannion

1. Finance
The financial situation looks bad, but it should be fine.
Freshers’ Week budget - £50
Agreed upon with £3 Membership fees for Freshers – should bring our revenue up.
The Bedlam Theatre has yet to send the takings from the Fringe.
The Fringe will probably lose us about £1000 – we missed out on Awards For All funding and the Express Grant.

2. Summer Steele
We should expect that we will not get the money back, but we still want to pursue it.
P. Mannion said she will try and email her soon, and if we can get her address, then we can write to her – maybe pursue taking her to the small claims court again.
R. Jones suggested that we could try and get some of the money back.

3. Mystery £700
S. Gregson is still pursuing the mystery £700 that the university sent us in January. H. Sloan suggested that it might be the G12 production fund, but it is still unclear. We also cannot cash the cheque because it has ‘STaG Night’ not ‘STaG. S. Gregson is on the case

4. Defining our Roles
H. Sloan wanted to ensure everyone on the Exec understood what was expected of them.

- R. JONES (Vice President in charge of Festivals) – mainly intra-university communications, Edinburgh – St. Andrews – Glasgow Theatre circuit. We want to strengthen ties. We have lots of opportunities to send performances to different venues, but R. Jones wants to use STaG Nights as a base for that. Also, Bedlam have offered a slot at a New Writing Festival in January, which might be a good connection.

- A. BLUNDELL (Vice President in charge of Studio) – She has set up a meeting with Vicky Price to potentially book the Studio, and if it is not available, J. Dyer and A. Blundell will have a search for venues. We are buying lights – need to speak to T. MacKay about insurance and somewhere to store them – P. Mannion will ask the SRC if they have storage facilities that will be secure.

- P. MANNION (General Secretary) – keeping everyone in touch with minutes, encourage the website to be created, making sure that we are well documented, affiliating with the unions and the SRC, making sure that we keep on top of administration and any other general business. Also, attempting to archive the society and create a ‘wiki’.

- S. GREGSON (Financial Secretary) – monetary responsibilities. Budgeting.

- H. SLOAN (President) – make sure everything in the society that is supposed to be happening is happening, being the public face of the society, running board meetings

5. AOB
P. Mannion will draw up a Director’s Pack for all new directors.
There will possibly be a New Talent Pack.
There is a need to update proposal forms, but A. Blundell and P. Mannion will carry this out.